Best Email Signature Software for Microsoft 365
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Compare the Top Email Signature Software that integrates with Microsoft 365 as of August 2025
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This a list of Email Signature software that integrates with Microsoft 365. Use the filters on the left to add additional filters for products that have integrations with Microsoft 365. View the products that work with Microsoft 365 in the table below.
What is Email Signature Software for Microsoft 365?
Email signature software allows businesses and individuals to create, manage, and standardize email signatures across an organization. These platforms provide tools for designing professional, branded email signatures that can be automatically appended to outgoing emails. Features often include the ability to add logos, social media links, legal disclaimers, and custom designs while ensuring consistency in appearance across all employees' emails. Email signature software may also include tracking features, allowing businesses to monitor the effectiveness of email signatures in driving engagement or promoting branding. By using this software, companies can maintain a unified and professional image while ensuring compliance with company policies and regulations. Compare and read user reviews of the best Email Signature software for Microsoft 365 currently available using the table below. This list is updated regularly.
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1
Exclaimer
Exclaimer
Exclaimer is the industry's leading provider of email signature solutions, empowering businesses to unlock the potential of email as a key digital advertising channel. With its award-winning tools, organizations can simplify the management of email signatures to deliver consistent branding, promote marketing campaigns and company news, gather real-time customer feedback, and much more. Over 60,000 organizations in 150+ countries rely on Exclaimer for their email signature solutions. Its diverse customer base includes Sony, Mattel, Bank of America, NBC, the Government of Canada, the BBC, and the Academy Awards. So, whether you work with Office 365, Google Workspace or Exchange, we can re-energize your sign off.Starting Price: $0.90 per user per month -
2
BrandMail
BrandQuantum
BrandMail®, developed by BrandQuantum, is a software solution that seamlessly integrates with Microsoft Outlook to empower every employee in the organization to automatically create consistently branded emails via a single toolbar that provides access to brand standards and the latest pre-approved content. Develop email signatures in line with your brand specifications which look consistent, no matter which device or platform they are viewed on. Your signatures are tamper-proof and centrally managed. More importantly, users see their signatures, banners and surveys when they create, reply or forward emails. BrandMail does not reroute your emails via any external servers and does not append rules to your exchange environment. It works directly within Microsoft Outlook. Leverage every email as an opportunity to brand consistently and minimize the security risks associated with the tampering of HTML signatures.Starting Price: $1 per user per month -
3
WiseStamp
WiseStamp
WiseStamp is the leading email signature management tool. Unify your branding and boost your marketing with a company-wide email signature creation and management solution. Create professional email signatures in minutes with our award-winning signature generator, perfect for professionals and companies of all sizes. Achieve your goals by adding rich features like a CTA button, banner, video, disclaimer, scheduler, and more. WiseStamp auto embeds your signatures in your employees’ emails, whether it’s Gmail, Outlook, or any other platform, and gives you full control of all signatures from a simple dashboard.Starting Price: $1.50 per month -
4
Crossware Mail Signature
Crossware Ltd
Looking for a powerful tool that allows you to add consistent and compliant signatures, disclaimers and branding to every email leaving your company? Our award-winning tool, Crossware Mail Signature, is the solution for you. Features: - Add logos, graphics, ad banners, social media icons, Active Directory fields, disclaimers and text to your email headers and footers. - Apply your signatures when, where and how you want with powerful rules. - Signatures from every device and email client. - Control every part of your signature, with separately controlled blocks. - Visual / HTML code editor - Preview signatures in real time, based on recipients and senders. - View signatures in Outlook & see your signatures in Sent Items. - Intelligent and dynamic signature application - Choose your Microsoft Datacenter to deploy into - Edit anywhere with our browser-based editor Find out what makes us the world leading signature solution - start your Free Trial nowStarting Price: $1 per user per month* -
5
CodeTwo Email Signatures 365
CodeTwo
CodeTwo Email Signatures 365 is a cloud-based email signature and disclaimer service. You can design and centrally manage email signatures for all users in your Microsoft 365 (Office 365) directly from a web browser. No matter what device or email client you use, the service automatically adds a professional, personalized signature to your emails. • All email clients and devices (including mobiles) supported • Signatures added directly in Outlook or server-side • Sender details automatically pulled from Microsoft 365 (Azure AD) • Email marketing campaign automation • World’s best HTML signature editor & customizable templates • Signatures added directly under the latest reply or forward • Logos, banners, social media buttons and user photos in signatures • Graphics embedded in signatures (no need to download them in Outlook) • One-click CSAT surveys • Ultra-secure (ISO/IEC 27001 & 27018)Starting Price: $0.81/month/user* -
6
Rocketseed
Rocketseed
With Rocketseed professional business email signature software you can create and manage company email signatures simply, securely and at scale. Centrally control your corporate email signatures to ensure a consistent brand image on every business email. Transform every email into an engaging marketing channel with targeted interactive banner campaigns delivering a 99% open rate and 20%+ engagement. Drive traffic to your website, social profiles and sales platform and track and analyze every recipient click using Rocketseed’s reporting dashboard. Rocketseed is compatible with all email clients so you can create and manage email signatures for Microsoft 365, Google Workspace and Exchange and your business email signatures will display perfectly on every device. SME and enterprise businesses worldwide trust Rocketseed email signature management software. To get started, book a 15-minute personalized demo.Starting Price: $1 sender/month -
7
Sigsync
Shifttocloud Inc.
Sigsync is a cloud-based Office 365 email signature management solution that allows centralized control of company-wide signatures. It enables consistent, professional email branding across all devices, including Outlook, OWA, and mobile. With an intuitive drag-and-drop editor and Azure AD integration, you can design dynamic signatures with user-specific details. Sigsync supports server-side and client-side deployment, legal disclaimers, banners, and analytics. It's secure, GDPR-compliant, and requires no desktop installation — ideal for businesses looking to streamline signature management and maintain brand identity in every email. -
8
Dynasend
Digitech Branding
Enterprise email signature management tool for Office/O365, targeted toward two distinct audiences: - IT pros who find signature management overly time-consuming; - Marketing pros who want a comprehensive signature management solution they can use without IT assistance. To accomplish these two sets of needs, we've built Dynasend around a "full-service" model. We take over the signature HTML coding, setting up the database structure, building the data input forms, and especially managing all of the "special requests" that seem to be ongoing in the world of email signatures. In other words, we work directly with marketing, so IT doesn't have to. Dynasend is an ultra-secure platform. The deployment of the email signatures is via a modern Outlook/O365 add-in, leveraging Microsoft's "API email signature events", and is done, enterprise wide, in just minutes from the O365 administrative control panel. Banner/campaign management standard, AD sync available (but not necessary).Starting Price: $1 / month / active user -
9
Opensense
Opensense
The smarter way to send email. Opensense helps marketing, sales, compliance, and IT teams unlock the power of employee email to guard their brand and grow their funnel. With Opensense, you can effortlessly manage company-wide email signatures, launch powerful email ad campaigns, gain valuable sales insights, and ensure compliance, all within a single, user-friendly platform. Our advanced solution seamlessly integrates with the most popular productivity suites and email clients, including Office 365, Microsoft 365, Google Workspace, Outlook, Gmail, and Exchange, as well as major CRM and marketing automation tools like HubSpot, Adobe Marketo, Pardot, Eloqua, Microsoft Dynamics, and Salesforce. Customers like Qualtrics, Salesforce, Adobe, and Outreach.io use Opensense email signatures and ad campaigns to promote content, events, and power-targeted ABM campaigns.Starting Price: $1 per user/month* -
10
Newoldstamp
Newoldstamp
Use the Email Signature Generator to Reveal a New Marketing Channel Be a Pro! Sign up to stay true to your brand and get the most out of the email signature management and marketing or create a basic free signature to add a personal touch to your email. Streamline brand-consistent email signatures across entire company employees that follow your guidelines. Increase marketing and sales conversions through your business email communication and running email signature banner campaigns. Manage all email signatures from one dashboard. Quick and easy email signature set up. Seamless integration with major email clients and mobile devices. Use NEWOLDSTAMP generator to create business signatures. We have a wide range of professional signature templates. A live email signature preview helps to create a professional signature design that follows your brand book. See all the changes at once to tune up the signature style. Save changes and you'll get HTML code that works.Starting Price: $4.50 per user per month -
11
Xink
Xink
Manage Microsoft 365 or Google Workspace email signatures in one place with Xink's powerful web portal - built on a decade of experience with email signature management. Get consistent, branded and up-to-date signatures for all employees across devices, departments, and geography. Create customized and targeted email signature marketing banners below the contact details to share updates, achievements, values, promote content and much more! All with clickable call-to-actions to help you drive traffic and interest. With role-based login, the marketing or communications department can easily manage it. After the initial setup (45 min), IT has no workload. Safely hosted at ISO 27001-certified data centers (Microsoft Azure). This ensures the best, most secure data storage available – under all laws and regulations, including GDPR.Starting Price: $1/user/month -
12
Letsignit
Letsignit
Create, assign and manage all your employees’ email signatures and add targeted marketing banners. Stop getting worked up about your signatures! Leverage a centralized interface to easily create and manage the email signatures of all your employees. Take advantage of each email to broadcast and amplify your brand. Letsignit helps you regain control over your digital identity. Harmonize 100% of your employee’s email signatures in just a few clicks! 121 professional emails are received and 40 are sent every day by an employee. With Letsignit, turn every email into a powerful communication opportunity: send the right message to the right person at the right time! Innovative more than tech, inspiring more than following. Authentic more than overrated, close more than "think big", trustworthy more than doubtful. Hands-on more than complex, available but yet premium, fun but yet expert.Starting Price: 1.5$/month/user -
13
CloudM
CloudM
CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years. Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it’s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder. By automating time-consuming tasks like IT admin, onboarding & offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture. With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money. If you want to streamline your business, free up your IT team, and get the most out of your digital workplace, then let us show you how. Join the Cloud revolution. -
14
Brand My Email
Brand My Email
Get the 5 Tools to Increase Sales in Your Business! Strengthen your Company's Email Branding. Generate more Referrals. Get more Reviews. Features: Outlook PC/Mac Based Custom Email Signatures; Increase customer awareness; Educate customers on your Business; Get more Reviews; Web/Cloud Based Custom Email Signatures; Custom Billingual Email Signatures; All-In-One Referral Generation. Generate more leads. Write more Businesses. Google, Facebook; Yelp Review Guides. Rank higher on Google. Brand My Email Creates Products that are: Custom, Handmade, Guaranteed to Work in all Browsers. Check out our NPS Score. We’re very proud of our score as it is a testament to our dedication to bringing you the best Email Branding and All-In-One Referral Generation Software. Our score speaks for itself. Our customers love us, and we love them back! Serving 1,600 Companies Since 2012. 1,600 Customers Use Brand My Email to Grow Their Business. Let’s Get You Started Today!Starting Price: $6 per user, per month -
15
Sigilium
Sigilium
Ensure graphical consistency of all your company's email signatures. Automatically deploy changes in branding. Manage multiple brands and entities from your dashboard. Every year, each of your co-workers sends 2.000 emails outside of your company. Take advantage of these important exchanges between your company and qualified contacts. Broadcast different announcement according to: brands, location or job expertise. Benefit from automatic suggestions on co-worker's selection when creating a new announcement. From your dashboard, measure click rate on each announcement. Review email signatures click rate on Google Analytics. Messaging service / Benefit from native integration with GSuite, Outlook, Office 365. Have your dynamic email signatures integrated with all professional email clients.Starting Price: €3 per user per month -
16
Mailtastic
Mailtastic
Create and manage your email signatures for multiple companies, brands, departments, and employees all in one place. Match email signature campaigns with target audiences, interests, opportunity stage, industry & many more. Manage your company email signatures, signature banner campaigns & employee data all within one integrated, easy-to-use platform. Update, schedule, & rotate signature banners across your business in minutes. Turn your customer segments, lead lists and user groups into Mailtastic target groups. Get more eyes on content, more sign-ups to webinars and more awareness for your brand and products. Measure every part of your signature campaigns, evaluate relevant KPIs and optimise campaigns on the fly. Get pinpoint performance data and keep tabs on audience interaction with every campaign. -
17
CI-Sign
ci solution
CI Sign: Email signatures for Outlook and Outlook Web App. CI-Sign is our award-winning solution for client-side e-mail signatures. For over 5000 companies, CI-Sign is the first choice for managing corporate email signatures for Microsoft Outlook and OWA. Professional, consistent and Corporate Identity compliant email signatures throughout the company. Time and cost savings through centralized management. Increased revenue by adding promotional banners and utilizing email signatures as an additional marketing channel. Confidence, that emails comply with laws on email disclaimers. First class support. CI-Sign is the email signature software solution for Microsoft Outlook 2016, 2010, 2007, 2003 and Outlook Web App (OWA). Centralize the management of email signatures for all users within your organization. With CI-Sign you create and deploy professional and Corporate Identity compliant email signatures in minutes.Starting Price: $23.96 -
18
EmailBadge
EmailBadge
Create simple, beautiful, and effective email signatures in under two minutes using pre-made templates. Create email signatures for you, your clients, your team members, and more. Showcase your best contact information and content to use your email signature as a marketing channel. Your email signature is one of the most underrated marketing channels, and EmailBadge lets you drive clicks to your best content. Start by creating your email signature in just a few minutes with easy drag-and-drop content types and accelerate the process with professionally-designed templates. You can pick the content types that are right for you, your team member, or your client in no time. Showcase your most important contact info and turn your email signature into a marketing engine. EmailBadge makes sure your signature works in all types of inboxes, too.Starting Price: $9 one-time payment -
19
Subscriptio
Subscriptio
With Subscriptio you can manage all emailsignatures in your business, easily from one place. Professionally and completely in the style of your organization. This way you secure your corporate appearance. No more emails without signature or signatures that mismatch your branding. With Subscriptio you can transform every e-mail into a marketing tool. Promote a new product or wish your customers a merry Christmas in every email sent by every user from Outlook, Exchange webmail, Office 365 or mobile devices. Simply create a campaign and your message will appear in the email signature in every email. -
20
Symprex Email Signature Manager
Symprex
Email Signature Manager is a multi-award-winning solution designed to centrally manage email signatures, disclaimers and campaigns on Office 365 and Exchange Server. Create and deploy email signatures to all users including merged contact details, corporate logos, social media icons and links, and even personalized content such as user photos. Apply different email signatures to different groups and users based for example on department or location, and append the relevant campaigns and disclaimers. Works on any device anywhere, including smartphones and tablets, with mobile devices supported via a number of different methods to suit your requirements and platform. Create and append email campaigns to tell everyone about awards, events or promotions, or set up scheduled marketing campaigns that run from time to time. -
21
empower
empower
Create outstanding brand compliant MS Office documents quickly with the empower® suite of Office add-ins. empower® makes MS Office easier, more efficient and brand compliant. empower® will transform the way your organization works with Microsoft Office and Office 365. Whether PowerPoint, Word, Outlook, or Excel, the empower® suite makes working in Office easier – with better results. Our products integrate with your IT environment. For example, we connect with Microsoft SharePoint, Microsoft Teams, and any Digital Asset Management (DAM) system. We can even generate slides from an external database or PIMS system. empower everyone to create brand compliant documents more easily and confidently.
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