Calendly vs. Gradient Works Comparison


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About Calendly is a scheduling automation platform that helps individuals, teams, and enterprises book meetings without the back-and-forth emails. Share custom booking links, set availability preferences, and automate reminders, follow-ups, and calendar syncing. Calendly supports one-on-one, group, collective, and round robin scheduling, with smart features like buffer times, time zone detection, and meeting caps. Integrate with Google, Outlook, Office 365, Zoom, Microsoft Teams, HubSpot, Salesforce, Slack, and more to embed scheduling into your existing workflow. Calendly helps entrepreneurs, sales, marketing, recruiting, customer success, and professional services teams save time, reduce no-shows, and improve the client experience. Built for flexibility and scale, Calendly offers admin controls, reporting, and enterprise-grade security. Sign up for free and simplify your scheduling today—no credit card required.	About You can’t book meetings if you're engaging the wrong accounts. You need to dynamically distribute the right accounts at the right time. Increase sales efficiency by finding the black holes in your CRM and focusing reps on accounts that will convert, and move to dynamic books. It's time to move away from static territories to something more resilient and flexible. That's where dynamic books come in. We’ve owned a number and we’ve been in the RevOps trenches. We know what high-performance sales teams need because we’ve been there. Learn more about dynamic books, and how they provide a true alternative to static territories. Get our free guide to dynamic book management. Assignment of any built-in or custom object. Adaptive round-robin logic based on weight, capacity, and availability. Logging, audit history, and reporting, with all dynamic book management functionality, premium onboarding, and support.
Platforms Supported Windows Not Supported Mac Not Supported Linux Not Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Not Supported	Platforms Supported Windows Not Supported Mac Not Supported Linux Not Supported Cloud Supported On-Premises Not Supported iPhone Not Supported iPad Not Supported Android Not Supported Chromebook Not Supported
Audience Made for meeting-driven people, teams, and enterprises	Audience Sales teams requiring a solution to adopt dynamic books and generate more pipeline with dynamic account assignment
Support Phone Support Supported 24/7 Live Support Not Supported Online Supported	Support Phone Support Not Supported 24/7 Live Support Not Supported Online Supported
API Offers API Supported	API Offers API Not Supported
Screenshots and Videos View more images or videos	Screenshots and Videos View more images or videos
Pricing $10 per user per month Pick the perfect plan for you or your team: Free: always free for personal use Standard: for professionals and small teams Teams: for growing businesses Enterprise: for large companies Free Version Supported Free Trial Supported	Pricing $200 per month Free Version Not Supported Free Trial Not Supported
Reviews/Ratings Overall 4.7 / 5 ease 4.8 / 5 features 4.8 / 5 design 4.6 / 5 support 4.7 / 5 Read all reviews	Reviews/Ratings Overall 0.0 / 5 ease 0.0 / 5 features 0.0 / 5 design 0.0 / 5 support 0.0 / 5 This software hasn't been reviewed yet. Be the first to provide a review: Review this Software
Pros & Cons from Real Users Pros Calendly boasts ease of use from initial setup to scheduling appointments, the interface is highly intuitive and easy to use. Even for those who aren't particularly tech-savvy, it's very easy to navigate and get started. Another feature that is useful and that I like is its flexibility. It offers various types of appointments, including one-on-one meetings, group meetings, and even free-for-all meetings. This versatility allows me to create a variety of different types of meetings based on my needs, whether it be for internal team meetings or external client meetings. Another aspect that I appreciate is the customization of the software. Calendly allows me to customize my schedule page with my brand and logo, which makes it look more professional and consistent with my overall brand image. Also, I can create custom appointment types and tailor them to specific requirements, such as the duration of the appointment or the information I need from the attendees. I can set different availability for different types of appointments, or I can set a buffer time between meetings to give myself a break. I also appreciate the ability to send automatic reminders to both me and the person I'm meeting with, which helps ensure that we both arrive on time and prepared. Calendly helps me save time by automating the scheduling process. Instead of spending countless hours going back and forth with clients to find a mutually convenient meeting time, Calendly allows me to send them a link to my calendar with preset availability options, and they can choose the time that works best for them. This eliminates the need for multiple emails, phone calls, or text messages, which can be time consuming and frustrating. Among the most outstanding features of Calendly is its ability to integrate with other software and tools that I use. It connects seamlessly with my Google Calendar and Microsoft Outlook, allowing me to manage my schedule without having to manually enter appointments in multiple locations. It also integrates with popular video conferencing software like Zoom and GoToMeeting, making it incredibly convenient for scheduling and running virtual meetings with clients and team members. The reminders and notifications that Calendly provides are also incredibly helpful. I can set automatic reminders for attendees, which helps reduce no-shows and keeps everyone on the same page. In addition, I receive email and SMS notifications when someone books an appointment, allowing me to stay on top of my schedule and avoid potential conflicts. Calendly's reporting features have been invaluable to me in terms of tracking my scheduling habits and identifying areas where I can improve. The platform offers detailed analytics on everything from the number of appointments I've scheduled to the average length of my meetings, helping me spot patterns and adjust my scheduling strategy accordingly. Calendly's customer support is excellent. Their team is responsive, knowledgeable, and always available to help with any issues or questions you may have. They have a wealth of resources available, including a knowledge base, video tutorials, and webinars, making it easy to get up to speed and fix any issues. Packing all the features together, Calendly is an essential tool for anyone who needs to schedule appointments and manage their time effectively. Its intuitive interface, flexibility, customizability, integration with other software, and excellent customer support make it a top-notch scheduling software. Very handle tool to have. Rather than going back and forth with having conversations on your availability with people, you can simply send them your Calendly link to see what’s available and people can schedule meetings fairly easily. Saves a substantial amount of time by covering the mundane clerical or scheduling calls. Easy to maintain and keep updated. Solid customization capabilities. Great integration features. Calendly saves me time as it is so much easier to send out an email requesting individuals to put time on my calendar for a meeting instead of me having to call each person to schedule a meeting. Calendly is a great booking tool to avoid scheduling back and fourth. I have used it for years. They offer a great free version that lets you have good functionality to test it out. Of all the free options, it's my favorite. Cons Among the drawbacks that we have presented, we find that some of the menu options are not very intuitive, so it can be difficult to find certain settings that I want to adjust, and the way the platform organizes its various functions and settings could be clearer. Also, some of the color schemes used in the interface can be a bit overwhelming, making it difficult to read and navigate the platform. Another issue presented would be that some features are only available with certain price levels, the ability to schedule group meetings or customize branding is only available with the higher price plans. While I understand the need for a tiered pricing structure, it can be frustrating to feel like I'm missing out on important features because I can't afford to upgrade to a more expensive plan, I understand that value for money goes hand in hand and this comes at a price, it would be nice Being able to have a much friendlier and more open platform to provide better payment options and cost alternatives to be able to access those functions that might be of real use to us. While Calendly integrates with a wide range of other tools, I've found that some integrations aren't as seamless as I'd like. I've been having trouble syncing between Calendly and certain calendar apps, leading to scheduling conflicts that I need to manually resolve, if I don't realize this it can disrupt my workflow and disrupt an entire business day, which can become tedious. Calendly's time zone support can be inconsistent at times, which can cause confusion and programming errors. While the platform allows you to set your time zone and the time zone of your guests, there have been cases where the time zone setting has not worked correctly. This can lead to missed appointments or double bookings, which can be frustrating for everyone involved. Calendly integrates with many tools, there are some that it doesn't integrate with. This can be a problem for our team that depends on these tools daily, as it can lead to a disjointed workflow and the need to switch between different tools. Lack of customizable options and integrations is the only negative for Calendly. Could have a more appealing layout. Not easy to access preview for what candidates may see. I use the cheaper version which naturally doesn't provide as many options. So, if you want more from the platform you do have to pay more, but most systems are like that. I would like it if they integrated with Outreach so that I could link up email automation with it when someone books with me. I think they have built in automation in the paid version, but I use outreach for outbound so I'd love to connect those two.
Training Documentation Supported Webinars Supported Live Online Supported In Person Not Supported	Training Documentation Supported Webinars Not Supported Live Online Supported In Person Not Supported
Company Information Calendly Founded: 2013 United States calendly.com	Company Information Gradient Works United States www.gradient.works/
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Categories Appointment Scheduling Supported Calendar Supported Interview Scheduling Supported Lead-to-Account Matching and Routing Supported Scheduling Supported	Categories Lead-to-Account Matching and Routing Supported Sales Planning Supported
Show More Features Appointment Scheduling Features Appointment Reminders Supported Automated Scheduling Supported Calendar Sync Supported Client Database Not Supported Group Scheduling Supported Mobile Access Supported Multi-Location Not Supported Online Booking Supported Online Payments Supported Recurring Appointments Not Supported Room Booking Management Not Supported Calendar Features Calendar Sync Supported Collaboration Tools Not Supported Multi-Device Support Not Supported Reminders Supported Room Booking Not Supported Scheduling Supported Task Manaagement Not Supported Scheduling Features Alerts/Notifications Supported Appointment Scheduling Supported Automated Scheduling Supported Calendar Management Supported Class Scheduling Supported Employee Scheduling Supported Facility Scheduling Supported Group Scheduling Supported Interview Scheduling Supported Meeting Room Booking Not Supported Multi-Location Not Supported Online Scheduling Supported Payment Processing Not Supported Real-time Scheduling Supported Reservations Not Supported Resource Scheduling Supported Room Booking Management Not Supported
Integrations Google Workspace Supported Microsoft 365 Supported Salesforce Supported 5X Supported Canvass Supported Clarify Supported Dashly Supported HelpBar Supported Lexidesk Supported SSIS Integration Toolkit Supported Samey Supported Scotty Supported Slybroadcast Supported Supaboard Supported Ultiplace Supported VoiceDrop Supported Wave Digital Business Card Supported Workona Supported adam.ai Supported mrmr Supported Show More Integrations View All 507 Integrations	Integrations Google Workspace Supported Microsoft 365 Supported Salesforce Supported 5X Not Supported Canvass Not Supported Clarify Not Supported Dashly Not Supported HelpBar Not Supported Lexidesk Not Supported SSIS Integration Toolkit Not Supported Samey Not Supported Scotty Not Supported Slybroadcast Not Supported Supaboard Not Supported Ultiplace Not Supported VoiceDrop Not Supported Wave Digital Business Card Not Supported Workona Not Supported adam.ai Not Supported mrmr Not Supported Show More Integrations View All 15 Integrations
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