Balanced Allocate vs. When I Work Comparison


Balanced Allocate	When I Work	+	+
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About Balanced Allocate distributes people, items, or resources into groups — optimally and automatically. Upload a spreadsheet of students, players, guests, or staff. Define groups. Set constraints: balance attributes like gender, skill, or age; enforce budgets and quotas; pin specific items; separate conflicts; pair items that must stay together. The solver finds the best allocation in seconds, even with hundreds of items and dozens of rules. Use cases: class placement (balance by ability, gender, IEP with separations), sports team formation (fair teams by skill, age, and family groupings), event seating (tables with dietary and relationship constraints), and workplace allocation (staff across shifts by skill and availability). CSV/Excel upload, multiple constraint types, real-time diagnostics, conflict detection, PDF export, saved configurations. 14-day free trial, no credit card required. Powered by Google OR-Tools CP-SAT engine. No coding required — point, click, solve.	About When I Work is an easy way for businesses to schedule, track time and attendance, and communicate with their hourly employees, as well as empower them to schedule, swap, and drop shifts themselves (with manager approval). Automate schedule making and easily distribute the schedule and time clock to every employee's pocket with free iOS and Android apps. Keep track of time off, employee availability, and manage shift swaps all in one place. Integrate with your payroll provider to streamline the process and avoid human error. Try When I Work out now with our 14 day free trial. Need help? Our team is there to support you in getting your account and schedule set up free of charge.
Platforms Supported Windows Mac Linux Cloud On-Premises iPhone iPad Android Chromebook	Platforms Supported Windows Mac Linux Cloud On-Premises iPhone iPad Android Chromebook
Audience School principals and administrators creating class lists. Youth sports league coordinators forming balanced teams. Wedding and event planners assigning guests to tables. HR managers and team leads distributing staff across projects, shifts, or locations. Operations managers allocating inventory or resources across sites. Anyone currently using spreadsheets to manually sort people or items into groups with multiple competing requirements.	Audience Anyone who manages hourly employees, from small businesses to large enterprise operations
Support Phone Support 24/7 Live Support Online	Support Phone Support 24/7 Live Support Online
API Offers API	API Offers API
Screenshots and Videos View more images or videos	Screenshots and Videos View more images or videos
Pricing $19 AUD/month/user Free Version Free Trial	Pricing $3.00/month/user Free Version Free Trial
Reviews/Ratings Overall 0.0 / 5 ease 0.0 / 5 features 0.0 / 5 design 0.0 / 5 support 0.0 / 5 This software hasn't been reviewed yet. Be the first to provide a review: Review this Software	Reviews/Ratings Overall 4.7 / 5 ease 4.6 / 5 features 4.6 / 5 design 4.7 / 5 support 4.6 / 5 Read all reviews
Training Documentation Webinars Live Online In Person	Training Documentation Webinars Live Online In Person
Company Information Balanced Allocate Founded: 2025 Australia balancedapp.io	Company Information When I Work Founded: 2010 United States www.wheniwork.com
Alternatives TimetableMaster	Alternatives Connecteam
BigHand Resource Management BigHand	ClickTime
Smootables	Evolia
viResourceAllocation viGlobal	HotSchedules Fourth
Viberent Smart Reports Solutions View All	Deputy View All
Categories Resource Management	Categories Absence Management Attendance Tracking Bakery Brewery Catering Employee Monitoring Employee Scheduling Food Service Management Massage Therapy Medical Scheduling Nonprofit Restaurant Management Restaurant Scheduling Scheduling Spa Time & Attendance Time Clock Time Tracking Work Schedule Makers Workforce Management
Show More Features Resource Management Features Capacity Management Data Visualization Demand Forecasting Drag & Drop Employee Scheduling Filtered Search Resource Allocation Skills Tracking Utilization Management	Show More Features Attendance Tracking Features Absence Management Calendar Management Employee Scheduling Employee Time Clock FMLA Tracking Overtime Tracking Reporting/Analytics Self Service Portal Time Tracking Timesheets Vacation / Leave Tracking Bakery Features Accounting Management Customer Management Inventory Management Labor Cost Calculator Nutrition & Ingredient Labels Nutrition Analysis Production Management Recipe / Formula Costing Recipe / Formula Management Sales History Sales Management Brewery Features Billing & Invoicing Cask Management Demand Planning Distribution Management Inventory Management Order Management Production Tracking Quality Control Recipe Management Catering Features Banquet Management Billing & Invoicing Booking Management Calendar Management Contract Management Costing Customer Database Event Management Facility Management Inventory Management Kitchen / Menu Management Order Management Quote Management Recipe Management Waitstaff Management Employee Monitoring Features Activity Monitoring Browsing History Email Monitoring Keystroke Recording Productivity Analysis Remote Control Screen Activity Recording Time & Attendance Time Tracking Employee Scheduling Features Appointment Management Automated Scheduling Calendar Management Employee Database Group Scheduling Messaging Mobile Access Payroll Management Reporting/Analytics Resource Management Schedule Distribution Scheduling Shift Scheduling Shift Swapping Time Clock Time Tracking Vacation / Leave Tracking Food Service Management Features Costing For Cafeterias For Healthcare Facilities Free / Reduced Meals Inventory Management Menu Planning Nutritional Analysis Online Payments / Funding Point of Sale (POS) Purchasing Recipe Management Schools Tray Tracking Massage Therapy Features Appointment Management Billing & Invoicing Client Management Email Marketing Employee Management Gift Card Management Multi-Location Point of Sale (POS) Practice Management SOAP Notes Medical Scheduling Features Appointment Management Billing & Invoicing Drag & Drop Facility Scheduling Multi-Location No-Show Tracking On Call Scheduling Patient Records Patient Scheduling Physician Management Recurring Appointments Self Service Portal Staff Scheduling Nonprofit Features Accounting Committee Management Donor Management Dues Management Event Management Fundraising Management Member Database Membership Management Social Media Management Volunteer Management Restaurant Management Features Billing & Invoicing Built-in Accounting Employee Management Food Costing Inventory Management Kitchen Management Menu Management Payroll Management Point of Sale (POS) Reporting/Analytics Reservations Management Sales Tracking Table Management Wait List Management Waitstaff Management Scheduling Features Alerts/Notifications Appointment Scheduling Automated Scheduling Calendar Management Class Scheduling Employee Scheduling Facility Scheduling Group Scheduling Interview Scheduling Meeting Room Booking Multi-Location Online Scheduling Payment Processing Real-time Scheduling Reservations Resource Scheduling Room Booking Management Spa Features Appointment Management Client Management Employee Management Inventory Management Loyalty Program Membership Management Online Booking Payroll & Commission Point of Sale (POS) Time Clock Features Biometric Recognition Hourly Employee Tracking Messaging Mobile Access Online Punch Card Payroll Management Punch card Reporting/Analytics Salaried Employee Tracking Sick Leave Tracking Vacation / Leave Tracking Workstation Tracking Workforce Management Features Budgeting & Forecasting Contractor Management Employee Lifecycle Management Labor Projection Performance Appraisal Recruiting Management Scheduling Skills Tracking Time & Attendance Variable Workforce
Integrations ADP DataCloud ADP Enterprise HR ADP Mobile Solutions ADP Onboarding ADP Streamline ADP Succession Management ADP Workforce Now ADP Workforce Now On the Go GoCo Google Workspace Keephub Medius OnPay QuickBooks Online QuickBooks Online Advanced SocialCrowd Square Payments Square for Retail StaffingNation Zapier Show More Integrations	Integrations ADP DataCloud ADP Enterprise HR ADP Mobile Solutions ADP Onboarding ADP Streamline ADP Succession Management ADP Workforce Now ADP Workforce Now On the Go GoCo Google Workspace Keephub Medius OnPay QuickBooks Online QuickBooks Online Advanced SocialCrowd Square Payments Square for Retail StaffingNation Zapier Show More Integrations View All 41 Integrations
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