Best Whiteboard Software

Online Whiteboard Collaboration Software

In today's world, being able to brainstorm or plan with your team remotely is very important. Many companies have distributed workforces and teams located in geographically separated locations. Online collaborative whiteboards are great tools to be able to visualize, depict, and explain concepts to your team online, simply by broadcasting your screen to their devices. Digital whiteboard software for team collaboration offers real-time collaboration tools so that it effectively works just like a whiteboard in real life would. Some online whiteboards come with a grid, and some whiteboard tools are shareable, so that you can share the result with other users at a later date. Whiteboard software is also sometimes referred to as blackboard software, shared whiteboard software, or dry-erase software.

What is Whiteboard Software?

As the name suggests, virtual whiteboards allow users to collaborate in a space where they can draw, share notes, make charts, and organize information in unique and original ways. When it comes to what users can do on a collaborative whiteboard, the sky is the limit. At the end of the day, virtual whiteboards allow collaborators to easily visualize and modify images, mind maps, and other information so that everybody can always be on the same page about a variety of complex topics. Features of Online Whiteboard Collaboration Software Quality digital whiteboard software contains several features that can be used online, remotely, and asynchronously. Quality virtual whiteboard software products include a ton of functionalities that allow users to approach any task in a flexible way. To help managers understand the benefits of whiteboard software, the most popular features are described in detail in the following list.

Screen Sharing

The best digital whiteboards allow users to share their screens and windows with other collaborators. This is especially important when everybody needs to look at the same data or process to understand a task or point. Because a speaker can share their screen on the app, nobody will have to leave the app to access pertinent information, and nobody will accidentally go to the wrong page or document. Thus, people can stay on the app and discuss relevant data more efficiently than ever before. Screen sharing is a very important feature in modern collaboration software.

Freehand Drawing and Stock Assets

Sometimes, a drawing is the best way to get a point across. This is especially true for creative teams that deal with visual media or physical designs. Most virtual whiteboards allow users to use different brushes and geometric functionalities to make it easier to share more complex designs and illustrations. Shapes, images, tables, and other stock assets make it easy to share ideas without having to draw the same things over and over again.

Commenting

It’s not always possible for everyone to log in at the same time. Therefore, it’s important for a quality collaborative whiteboard solution to include a way to leave comments. Even if someone can’t make a session, they can check out the whiteboard later and leave valuable comments for everyone to see later.

Pre-Made Templates

When running a business, time is money. Consequently, it makes no sense to waste time constantly recreating simple designs and layouts. The right virtual whiteboard will come with a series of templates for common collaborative tasks, and some even allow users to generate their own templates. As a result, teams can save time and stay organized in an unprecedented manner.

Chat and Collaboration

Collaboration tools aren’t very useful if people can’t communicate with each other. Because of this, most digital whiteboards allow users to share instant messages. Moreover, some solutions give administrators the ability to determine who can send, receive, and see certain messages.

How Does Collaborative Whiteboard Software Help?

More Engaged Collaboration

Generally, humans are visual creatures. It is very difficult to understand complex subjects and express complicated ideas without some sort of visual aid. This is especially true when collaborators aren’t all in the same room. Moreover, meetings can be boring, and listeners may miss out on key details when somebody is trying to explain something without a visual element. Because virtual whiteboards make it easy to share images, drawings, and other data, collaborators will be more engaged and have a better understanding of important topics and ideas.

Convenience and Remote Work

People can’t always meet in the same room. Many teams have members from all over the world, and the recent pandemic has made it hard for more localized organizations to meet safely and efficiently. As long as each user can find an internet connection, everybody on the team can collaborate from anywhere across the globe.

Collaboration

Some ideas are very difficult to express with words alone. A virtual whiteboard lets collaborators way share information in a very modular way. No matter how complex the idea or process may be, the ability to quickly draw, share images, use tables, and take advantage of templates can help eliminate confusion and get everybody on track about a variety of complex processes and designs.

Asynchronous Work

Because team members aren’t always able to make it to a meeting, it is important for everybody to be able to collaborate whenever they are ready. Moreover, certain people may not be needed during certain parts of the creative process, so it doesn’t make sense to force everybody to work together at the same time. Asynchronous commenting and editing capabilities allow users to edit, view, and comment on projects whenever they are needed the most. For example, a manager may want to let a creative team brainstorm for a while so that she can review it later. It might be a waste of time for her to be at the brainstorming session, so it’s especially useful and time-saving for her to be able to add comments and modifications later. When the team reconvenes, they can see her comments and edits and take them into account as they move forward with the collaborative process.

Flexibility

There are countless ways to express and develop an idea. To get the most out of the collaborative process, users should be unbound by arbitrary limitations. With the help of comments, images, drawings, and several other useful functionalities, users can collaborate in a way that plays to their strengths, weaknesses, and overall needs.

Who Relies on Collaborative Whiteboard Software?

Collaborative whiteboards are for anyone. They aren’t made specifically for any field, industry, or occupation. Communication and collaboration are necessary across all disciplines, so any group can take advantage of digital whiteboards to work together more effectively. Nonetheless, collaborative whiteboard solutions are especially effective in the following three settings.

Classrooms

Most traditional classrooms have whiteboards and blackboards for a reason. They are very effective at displaying information and helping learners understand complex topics. Although in-person learning isn’t always feasible, virtual whiteboards allow instructors to teach subjects more as they would in a physical classroom, keeping students more engaged and optimizing learning outcomes.

Creative Professionals

Designs and marketing materials can’t be expressed without a strong visual element. Without collaborative whiteboard software, users may have to upload all relevant images onto other platforms from their own devices, and that can be very time-consuming. On a digital whiteboard, artists and other creatives can quickly share and modify the latest designs without having to dig through their files or modify their designs on a separate program.

Remote Workforces

More and more employees and freelancers are working from home. To facilitate this, teams need to be able to share visual media and collaborate just like they would in the office. Virtual whiteboard software makes it easy for all teams to share notes, designs, and other important data so that everybody can make quick progress on the most important tasks.