Compare the Top W-2 Software in 2026
W-2 software helps businesses, payroll providers, accountants, and HR teams prepare, manage, file, and distribute IRS Form W-2 wage and tax statements for employees. These platforms automate data collection, tax calculations, form generation, electronic filing, employee delivery, and correction workflows to reduce administrative burden and improve compliance. The software often includes features such as payroll integration, error validation, deadline tracking, multi-state reporting, and secure employee self-service access for tax documents. Many W-2 solutions integrate with payroll, HR, accounting, and tax compliance systems to streamline year-end reporting processes. By improving accuracy and automating tax reporting tasks, W-2 software helps organizations remain compliant with federal and state tax regulations while reducing filing risks and manual effort. Here's a list of the best W-2 software:
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1
Gusto
Gusto
Gusto is an all-in-one payroll, HR, and benefits platform designed to simplify workforce management for small and medium-sized businesses. It allows companies to run payroll quickly with just a few clicks while automatically handling tax filings and compliance requirements. The platform helps identify tax credits and savings opportunities, making it easier for businesses to reduce costs. Gusto also offers employee benefits management, including health insurance and financial benefits, at no additional administrative cost. Its hiring and onboarding tools streamline the process of attracting and integrating new employees. Businesses can track time, manage talent, and access valuable insights from a centralized system. Gusto is built to save time, with many users reporting significant reductions in payroll and compliance workload. Overall, it provides a comprehensive solution for managing employees efficiently and compliantly.Starting Price: $49/month -
2
Tax1099
Zenwork
Easily create, verify, and file your 1099 MISC forms and more with the Federal & State compliant e-filing platform - Tax1099. Trusted by 100,000+ businesses. Join us today! Access all your payers or companies in one place. File any type of form for any payer from your account. Simply create multiple payer profiles, or import your data to get started. Avoid time-consuming compliance procedures with our guided notice management tool. The in-built notice management dashboard allows you to organize your communications with the IRS and other involved parties. Protect confidential information with our 256-bit bank-grade security features. Disable unauthorized access to your data with two-factor authentication. Add users and assign authority to select users. Restrict or permit users from viewing all the data on your account. -
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Accounting Xpert
Micronetics
The Accounting Xpert Enterprise Edition - Client Write-up sets the standard for write-up software in the market today. Easy-to-use, fast, efficient, and well documented, including on-line tutorials, Xpert is a complete integrated system consisting of Write-up, Bank Reconciliation, ATF Payroll and the W2 /1099 Laser Module. Xpert can accommodate virtually any type of client and satisfy the needs of any size practice. Xpert's Client Write-up software provides standard client write-up features as well as many advanced features including no monthly closings, edit any transaction at any time with full audit control, re-run any report at anytime for any date range, including multiple years, print to PDF files, automatically email or fax any report, interface with external products including Microsoft Word for Compilation letters and Excel for charting and graphics, export data to tax programs, import data from external programs including QuickBooks, and many, many more features.Starting Price: $1495.00/one-time/user -
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Taxjoy
Taxjoy
Taxjoy lets you communicate with your clients in a streamlined and secure way. All messages are organized by client so you can easily find what you are looking for. No more searching through emails. And, all messages are sent, received and stored in a secure manner, removing the security risks of using an email app. Taxjoy lets you and your clients share documents easily and securely. All documents are automatically organized by type (W-2, 1099, etc.) to make the tax preparation process easier. You don’t have to look through your emails anymore to find what you need. Taxjoy lets you assign tasks to your clients, yourself or other team members. No more excuses for anybody to miss a deadline.Starting Price: $45 per month -
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Payroll4Free.com
Payroll4Free.com
Payroll4Free.com takes care of calculating all of your federal, state and local taxes, as well as giving you access to filled out tax forms. We can also make all necessary deposits and filings on your behalf if you choose, including all year-end processing such as W-2s, for a low monthly fee. You can choose to pay your employees and contractors by either paper checks or direct deposit. You can also use a combination of both options. Always stay up to date on all of your payroll information with the many reporting options available. These include earnings, tax, benefit, accrued time, payroll journal reports, and many more. Give your employees the option to access their pay information online from any device. They can reprint paystubs and W-2s, review their accrued vacation time, make changes to their personal information, and much more.Starting Price: $12.50 per month -
6
efile4Biz
efile4Biz
Our easy-to-use interface will have you filing forms in just minutes so you can spend time on what matters most to you. You can enter your data manually, via an Excel template, or using accounting apps like QuickBooks and Xero. With traditional software, you do most of the work. Instead, enter data and let us process, print, mail, and file for you. Your business is in good hands. As an authorized IRS transmitter, we're committed to secure and accurate e-filing. Whether you're filing one form or thousands, filing your 1099s, W-2s and ACA forms online eliminates steps, saving you precious time. Simply fill out your form(s) directly and securely on our website and submit your order. We take care of printing and mailing the forms to your recipients, as well as e-filing your forms directly with the IRS or SSA. Upload them all at once with our Excel templates, or import directly from QuickBooks and Xero to save even more time.Starting Price: $149 per year -
7
PaycheckCity
PaycheckCity
PaycheckCity is an online platform offering self-service payroll solutions tailored for small businesses. It provides free payroll calculators that compute taxes for all 50 U.S. states, including multi-state payroll scenarios. Users can manage unlimited companies, employees, and payroll runs, with the capability to generate federal forms such as W-2, 940, and 941. The platform emphasizes ease of use, allowing businesses to input pay details, such as hours worked, tips, sick leave, or vacation time, and receive calculated paychecks and paystubs ready for printing. While PaycheckCity calculates the necessary taxes, users are responsible for printing checks and filing taxes themselves. The service does not offer direct deposit or automatic federal and state tax filings; instead, it provides populated federal forms based on payroll history for users to file and remit payments independently.Starting Price: $19 per month -
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StanfordTax
StanfordTax
StanfordTax uses AI to automate and streamline tax information collection and organization for accounting firms. It integrates with major tax software (including CCH Axcess, ProSystem fx, UltraTax, Lacerte, ProSeries, Drake, and ProConnect) and imports thousands of clients’ prior-year data quickly. It then generates personalized questionnaires for each client that include prior year numbers, document checklists, and only ask the relevant questions, skipping irrelevant ones. Once clients submit their info and documents, StanfordTax produces a PDF workpaper; documents are automatically categorized, bookmarked, ordered, and client responses are neatly organized. It supports over 30 document types (such as W-2, various 1099s, 1098, etc.). We use the Advanced Encryption Standard (AES 256) to encrypt data at rest and 256-bit SSL encryption to encrypt data in transit.Starting Price: $18 per month -
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Nest Payroll
Nest Payroll
Nest Payroll is a web and mobile app-based service crafted to simplify household-employee payroll and tax compliance for families and individuals who pay nannies, caregivers, housekeepers, or other domestic workers. The platform enables employers to onboard in minutes, create professional pay stubs instantly, and pay staff via preferred methods while the system handles the required tax registration, quarterly federal and state tax filings, and year-end requirements, including W-2s and Schedule H, all included with an active subscription. It supports tracking for time off, sick leave, education, or healthcare reimbursements, and automates recurring pay periods or reminders. Employers gain a full history of payments, electronic records, and tax-filing notifications so they can avoid penalties for non-compliance. By focusing on quick setup, mobile-friendly payments, and full service behind the scenes, Nest Payroll removes the burden of manual tax work.Starting Price: $42 per month -
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BoomTax
BoomTax
BoomTax is IRS-authorized 1099 software and ACA software for e-filing 1099, W-2, 1095-B, and 1095-C forms from one platform. It streamlines the filing process by letting teams drag and drop tax data from Excel spreadsheets, QuickBooks, Xero, FreshBooks, Zoho, fillable PDFs, payroll systems, HCM providers, or other sources, then automatically validating the data, checking for errors, and performing TIN matching against IRS records before filing. Built-in compliance features help validate recipient Tax Identification Numbers, verify Employer Identification Numbers, detect address issues, catch amount discrepancies, and flag form data problems before submission. BoomTax supports sending recipient copies by mail or e-delivery, handling printing, postage, and IRS-compliant consent for 1099, W-2, and 1095 forms. Teams can e-file directly with the IRS and SSA, track filing status in real time, and receive notifications when filings are accepted.Starting Price: $2.49 per form -
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TaxBandits
TaxBandits
TaxBandits is an IRS-authorized e-filing solution for 1099, W-2, W-9, 1095, 941, 940, and other business tax forms, built to help businesses, accounting firms, payroll providers, and platforms file securely and accurately from one account. It supports year-end tax filing, payroll tax filing, ACA reporting, W-9 management, TIN matching, recipient copy distribution, postal mailing, e-delivery, corrections, and real-time filing status tracking. Users can import data through Excel, Google Sheets, CSV uploads, Smart Upload, IRIS uploads, copy-and-paste tools, accounting software integrations, or API workflows, then validate records before transmitting forms to the IRS, SSA, or state agencies. TaxBandits helps reduce filing errors with built-in data validations, accuracy checks, TIN matching, EIN verification, recipient address checks, and compliance alerts. Its W-9 Manager lets teams request, collect, and manage W-9 and W-8 forms from vendors in one place.Starting Price: $5.95 per form -
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1099Pro
Sovos
1099 Pro Cloud is an IRS-compliant eFiling platform designed to simplify tax form reporting and compliance for businesses of all sizes. The platform supports electronic filing for forms such as 1099-NEC, 1099-MISC, 1098, 1042-S, W-2, and many additional tax forms. Businesses can automate TIN matching to validate recipient information and reduce costly IRS penalties, corrections, and compliance issues. The software streamlines tax reporting workflows through bulk uploads, automated validation, electronic filing, recipient delivery, and real-time tracking tools. Users can import data through CSV files, Excel spreadsheets, or manual entry while the system checks for errors and compliance issues before submission. 1099 Pro Cloud also offers print and mail services along with secure eDelivery options to simplify recipient distribution and communication. The platform supports direct state reporting and Combined Federal State Filing programs.Starting Price: $269 one-time payment -
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TransNational Full Service Payroll
TransNational Payments
Pay a low monthly rate plus free direct deposit. No EOY filing, setup, or per-payroll fees. We automatically calculate, withhold, file, and deposit your taxes on time so that you never have to worry. Run payroll in three easy steps from anywhere. Finish in minutes (or seconds). Pay a simple monthly rate, choose the pay schedule you need, and run unlimited payrolls online. No per-payroll fees. Choose between direct deposit, paychecks, or cash. Create rules to automatically accrue time off for employees, such as one paid leave hour for every 40 hours worked. Protect yourself from IRS fines with our secure tax filing service. No end-of-year filing fees for W2s and W3s, plus guaranteed accuracy—if there’s an error, we’ll take care of it. Payroll can be tricky, so we offer free support via phone, email, or chat. Our tech specialists are here to help you every step of the way.Starting Price: $30 per user per month -
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For today's workforce on the go, ADP Mobile Solutions places secure and convenient tools right in your hands for simple, anytime access across devices. Whether you want to quickly view your pay statement or are preparing for your taxes, ADP Mobile Solutions puts it all at your fingertips. Track and print your pay statements and W2s right from your phone or tablet. Manage your time and attendance at work, at home or on the go. Punch in, request vacation time or send a late notice all from your mobile device. View benefit plan information, check pay card balances, browse your corporate directory and much, much more. With ADP Mobile, employees can access a wealth of features including benefits plan information, retirement accounts, pay card transactions and employee contact information. Tackle your workload with the convenience of mobile and the confidence of ADP security.
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Optimum Payroll
Optimum Solutions
For accurate, fast, and secure payroll processing, turn to Optimum Payroll. Robust, fully comprehensive, and cost-effective, this in-house payroll system streamlines workflows and helps organizations stay compliant with federal and state laws concerning garnishments, child support orders, tax levies, and many more. Deployable on-premises or in the cloud, Optimum Payroll provides a variety of automated features to enhance the payroll processing, such as tax form printing, vacation/leave tracking, benefits management, check printing, wage garnishment, 401(k) tracking, payroll tax management, W-2 preparation, and so much more.Starting Price: $10000.00/one-time -
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Sovos
Sovos
Sovos is a global provider of tax, compliance, and trust solutions and services that enable businesses to navigate an increasingly regulated world with true confidence. Purpose-built for always-on compliance capabilities, our scalable IT-driven solutions meet the demands of an evolving and complex global regulatory landscape. Sovos’ cloud-based software platform provides an unparalleled level of integration with business applications and government compliance processes. More than 100,000 customers in 100+ countries - including half the Fortune 500 – trust Sovos for their compliance needs. Sovos annually processes more than three billion transactions across 19,000 global tax jurisdictions. Bolstered by a robust partner program more than 400 strong, Sovos brings to bear an unrivaled global network for companies across industries and geographies. Founded in 1979, Sovos has operations across the Americas and Europe, and is owned by Hg and TA Associates. -
17
Yearli
Greatland
Yearli by Greatland is a complete federal, state, and recipient W-2, 1099 and 1095 filing program. Simply enter or import your data and Yearli will file to the federal government, or applicable state agency and send (via email and mail) copies to your recipients. Yearli has three options designed to fit your budget and business needs. Greatland's team of skilled W-2, 1099 and 1095 reporting advisers are the most experienced wage and income reporting advisers - period! In fact, our team employs more than 125 wage and income reporting experts dedicated to W-2, 1099 and 1095 filing. Greatland highly values the security and confidentiality of its customers. To that end, Yearli online filing products have undergone a number of security assessments that have been tested and validated by third-party auditors. Specifically, these improvements were made to comply with the Service Organization Control Reports SOC 2 certification.Starting Price: $99 per year -
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Wave Payroll
Wave Financial
Wave Payroll guarantees accuracy and saves you valuable time. It’s the effortless way to pay employees, contractors, and yourself, and it’s built specifically for the needs of small business owners. Pay independent contractors and employees, and generate W2 and 1099 forms for tax season. Deposit payments directly into your employees’ bank accounts, quickly and reliably. Less work for you, and your team will love it. Wave’s complete payroll tax service can automatically pay and file your state and federal payroll taxes for businesses in AZ, CA, FL, GA, IL, IN, MN, NY, NC, TN, TX, VA, WA, and WI. (Coming soon to more states.) Payroll software by Wave is seamlessly connected with the rest of your Wave account to reduce the time you spend on manual bookkeeping. Employees can log into Wave securely to access their pay stubs and W2s, and manage their contact and banking information. Pay for only what you use and simplify your annual audits with workers' compensation built for small business.Starting Price: $35 per month -
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1099FIRE Software
National Software
1099FIRE is a subsidiary of National Software, an Arizona Corporation. 1099FIRE focuses solely on the information reporting industry. We develop and maintain software for year-end information compliance of 1042-S, 1097-BTC, 1098, 1099, 3921, 3922, 5498, 8027, 8955-SSA, 8966 FATCA, W-2G and W-2 forms as well as the new ACA 1095-B and 1095-C forms. 1099FIRE develops and markets a comprehensive range of products that enables any size of business or institution to effectively manage and comply with year-end filing requirements. The nature of our software reflects our approach to program design. We know that to really save you time and money the software needs to be super easy to use. You want to able to sit down and start working. With that in mind, we develop software that is straightforward, easy to install, and easy to use.Starting Price: $289.95 one-time payment -
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1099-Etc
Advanced Micro Solutions
Preparing year-end forms has never been easier! The W-2/1099 Forms Filer prepares W-2s, all 1099s and many other forms for year-end payroll processing. For 2020 and later, the forms filer software handles the 1099-NEC form. The W-2/1099 Forms Filer is required for all other modules. The Affordable Care Act Filer for 1099-etc by Advanced Micro Solutions can help you save time and money by providing you with the tools to meet your ACA reporting needs. The ACA Filer supports Affordable Care Act reporting, and it will automatically fill in Form 1095-B, Form 1095-C, and the associated 1094 transmittal forms for printing on pre-printed forms or blank paper (Software Generated Forms module required) for you to mail. Electronic filing of the ACA Form 1095-B and Form 1095-C is also included.Starting Price: $75 one-time payment -
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Vision Payroll
Vision Municipal Solutions
Automate your entire Payroll process, no matter how difficult while providing easy access for employees. In today’s economic climate you need a payroll system that will help minimize budget cuts and reduce turnover. Vision’s comprehensive payroll allows you to have a complete view of your workforce while automating the entire payroll process, even the complicated ones. All data is user-defined making the system very configurable while allowing for easy updates when they need to occur. The flexibility of the system allows your employees to more productive and do more with less. The Employee portal allows for not only viewing of pay stubs and W-2s but creates an automated interactive exchange of information and request between employee and the payroll department. Automate your processes with our easy-to-use wizards. Easy employee access for lookup and requests. All tables and fields are configurable by the user. -
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TaxRight
ComplyRight
The leading small business software for printing and filing W-2 and 1099 forms. All-in-one kits include software, paper forms, envelopes and 5 free e-filings. Highly intuitive software mirrors actual IRS forms on screen. Complete selection of tax reporting forms also available from ComplyRight. Report payments other than wages, tips and salaries, such as miscellaneous income, to non-employees made in the course of a trade or business with 1099-NEC forms. Forms printed with heat-resistant ink for use with most inkjet & laser printers. Tip sheet with minimum requirements, penalties, common errors, and do’s and don’ts of filing. Provides everything you need to process reports for miscellaneous fees made to non-employees such as independent contractors, consultants, attorneys, vendors, healthcare professionals, trainers, guest speakers or freelancers. -
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Payroll PRO
Print Checks Pro
Payroll PRO for Windows is the next product in our series of check printing software. Paying your employees or contractors is a lot more complicated than most business owners realize. Federal taxes, state taxes, local taxes as well as state mandated withholdings like FLI, SUI, SDI and more have to be included and properly filed. Many small companies are unfortunately forced to take on the expense of outsourcing their payroll, which can be quite expensive. Payroll PRO allows you to easily generate your payroll yourself, while calculating all the taxes in a simple to use fast entry screen. As well as generating and printing payroll checks, our software will generate the W2's, 1099's and fill out the federal forms for you when you need them. Visit our store for all your payroll needs. From software to pre-printed checks on our commercial color printers, you will find it all here. Just tap on "Online Store" on the top menu to get started. -
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Rollfi
Rollfi
Rollfi is an embedded payroll and benefits platform that enables businesses to effortlessly expand their services and revenue streams by integrating comprehensive payroll solutions. With Rollfi, companies can unlock revenue through payroll and benefits, offering a plug-and-play platform that streamlines financial operations. Key features of Rollfi include handling W2 and 1099 payroll across all 50 states, managing federal, state, and local tax payments and filings, and offering in-house benefits advisory services. These services encompass health, vision, dental, and life insurance plans through Rollfi's brokerage network. Rollfi's robust API provides industry-leading tools for a first-class developer experience, enabling rapid development, testing, and deployment with white-glove support when needed. Rollfi serves a diverse range of customers, including vertical SaaS companies, fintech firms, banks, accounting firms, large employers, staffing companies, etc. -
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Industrial Strength Payroll
Phoenix Phive
From time-tested software used to produce thousands of payrolls, to checks, envelopes and tax forms, if it has to do with Payroll and 1099 Processing you're sure to find it here. Come in and make yourselves at home. A full-featured live and after-the-fact payroll system designed for accountants. Processes up to 998 companies, each with up to 5000 employees. If you’re looking for the best value in W-2 forms your search is over. We offer a complete line of quality W-2 forms and envelopes that are 100% IRS-approved. Check out our software compatibility guide below to see which forms your software uses. If you're looking for a 1099 form, look no more. We have them all, from the most common to the most obscure. Plus we have all the other stuff you need, such as 1096 transmittals and envelopes.Starting Price: $545.50 one-time payment -
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AATRIX eFile
Aatrix Software
Aatrix offers the most comprehensive W2 & 1099 Solution available. Over 350,000 businesses already have the Aatrix W2 & 1099 Solution. It allows you to print or eFile W2's and/or 1099's for Employees, Recipients, Federal, State and Local agencies. The Aatrix W2 & 1099 Complete Solution will print and mail your W2's and/or 1099's the next business day and file your Federal and State W2's and/or 1099's for one low price. Employees can instantly access their W2's and/or 1099's online. The Aatrix W2 & 1099 Solution incorporates corrections, W2C's, reprints and more. The extensive error checking eliminates 99.9% of potential errors, reducing your chances of a fine, penalty or additional filing work. It's no wonder that 97% of users would recommend the Aatrix W2 Solution. This new service offers all other benefits of the Aatrix W2 & 1099 Solution but can be used with any payroll and/or accounts payable software by simply importing a CSV or tab-delimited spreadsheet. -
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Payroll Relief
AccountantsWorld
Payroll Relief includes everything you need for a high-performance payroll practice. We’ve given great attention to the major areas that determine the performance of a payroll system – streamlined workflow, comprehensiveness, automation, customization, integration and management tools. Payroll Relief performs direct deposit, tax payment, tax filing, electronic child support automatically with 100% calculation accuracy guaranteed. Batch processing is available to achieve peak efficiency. Approve payrolls and print checks in batch. At year-end, you can print, email, E-File, archive, and release to employee portals all W-2s and 1099s in batch. Minimize data entry with exception-based entry. You can even eliminate data entry and check printing in your office by using special features available in Payroll Relief. Payroll Relief supports calculations and compliance for federal and all 50 states, including local jurisdictions, and can be used to process payrolls for up to 1,000 employees.Starting Price: $1,495 per year
