Proplanum
Proplanum is cloud-based employee scheduling and time-tracking software for shift-based businesses, including retailers, hotels, restaurants, factories, warehouses, healthcare providers, and leisure venues. Managers build schedules manually or from templates; Premium can generate schedules from staffing rules and use connected sales or footfall data to align staffing with demand. Before publication, the system checks configured Labour Code rules. Employees view shifts, request leave, propose swaps, and record work time in the mobile app; a tablet kiosk supports clock-ins. Managers compare planned and actual hours across locations and export payroll data using ready-made formats for supported systems. Enterprise offers API access and custom integrations. The service supports browser access and mobile apps for teams managing multiple locations. A 21-day trial is available without a payment card.
Learn more
Swapste
Swapste is affordable workforce and rota software built for independent hospitality businesses, including pubs, bars, restaurants and cafés. It brings weekly rotas, shift cover, direct swaps, holidays, GPS-assisted clock-in/out, attendance, payroll-ready reporting and labour-cost planning into one simple system.
Managers can organise staff shifts, approve cover and swaps, manage time off, resolve attendance issues and export confirmed hours for payroll. Smart Labour helps compare scheduled wage costs with expected sales, then actual wage costs with actual sales as the week progresses.
Swapste costs £24.99 per venue per month with unlimited staff, includes a 30-day free trial, and has no long-term contract. Initial rota setup and training are included. It is designed for hospitality teams that want more control than spreadsheets and messaging apps without enterprise complexity or per-user pricing.
Learn more
Werktijden.nl
Werktijden.nl is a cloud-based workforce management platform for hospitality, retail, manufacturing, recreation, transport, warehousing and healthcare. It combines employee scheduling, time tracking, leave and absence management in one digital environment accessible via web and mobile apps.
The scheduling module uses a drag-and-drop interface for creating rosters by department or event. Employees can submit availability preferences and propose shift swaps for managerial approval. Time tracking records hours through mobile clock-in with location verification, physical terminals or manual entry. The system calculates working hours and breaks, compares planned and actual hours and supports payroll exports with an audit trail.
Leave and absence management provides a central dashboard for requests and approvals, synchronised with schedules to prevent staffing gaps. Reporting covers labour costs, staffing, overtime and workforce utilisation, with advanced analytics in Pro.
Learn more
Evolia
Evolia makes it easier to hire, schedule and track time worked by frontline in medium and large-sized businesses.
Gone are the days of working in silos and having to play the telephone game finding last-minute replacements. With Evolia, employees get the opportunity to take part in the scheduling process in a few clicks.
Evolia for managers:
• Hire for open shifts and replacements
• Quick and intuitive schedule creation
• Automated replacements and recall lists
• Employee availability management
• Centralization of leave requests
• Labor budget controls
• Integrations to the most popular payroll systems
• Smart timesheets with pre-approval
• Automated payroll preparation
• Employee messaging and platform for announcements
• And so much more!
Evolia for employees:
• Free profile to post for an open shift in your area
• Free and easy to use web & mobile app
• Support for expense accounts
• Work availability and preference
• Mobile punch
• Messaging platform
Learn more