Audience
Schools, nonprofits, HR, finance and admin teams who create certificates, labels, donation receipts, invoices, letters and forms in bulk from Excel, CSV or Google Sheets. No developer needed.
About MailMergic
MailMergic (formerly PDF Mail Merger) turns a spreadsheet into one personalized document per row and can email each one to its recipient.
Templates: fillable PDF forms, flat PDFs (text placed anywhere), Word with merge and IF fields, Excel and images. Data: Excel, CSV or Google Sheets. Output: PDF, Word, Excel, PNG or JPG, one file per row or one combined PDF.
Typical jobs: certificates, address labels, name badges, donation receipts, invoices, letters and 1095-C tax forms.
An AI data check fixes typos and broken formats before you generate. Documents go out from your own Gmail, a verified address or your SMTP server, with delivery, bounce and open tracking. Zapier, a REST API and a Google Sheets add-on automate runs.
EU hosted (Google Cloud, Belgium), GDPR compliant, retention you set from 5 minutes to 180 days, passkeys and two-factor sign-in. An offline desktop app for Windows and macOS keeps data on your own computer. Free plan, paid plans from $39 per month.
Other Popular Alternatives & Related Software
WorldMerge
Email merge is similar to mail merge in Word or WordPerfect - you create a form letter and merge personalized data into each letter. Then your letters are addressed to “Dear Andrew” instead of “Dear Customer,” for example. With WorldMerge, you create personalized messages you send via standard Internet email, fast and easy. You don’t have to print letters, stuff and stamp envelopes and wait several days for a response. Unlike other programs, WorldMerge lets you open your contact databases directly with no tricky importing. If you store your customer information in Microsoft Access or Excel, or if you already have an email list in Eudora or Outlook, you can open that contact file directly in WorldMerge.
Learn more about WorldMerge
Mailmeteor
The best rated mail merge tool for Gmail. Save time sending emails. Send personalized mass emails in Gmail. Track emails in real time. Mailmeteor is the best rated add-on of the Google Marketplace, your mail merge experience is made effortless and designed to respect your privacy. Email multiple recipients at once without them knowing. Make your recipients feel special. We maximize your email deliverability and send emails directly from Gmail. Mailmeteor needs only minimal permissions to run, contrary to other mail merge add-ons. In Google Sheets, create a spreadsheet then add your list of recipients. Open Mailmeteor, create a new email template or select an existing one. Once you're done setting up the campaign, you're all set to test and send! In Google Sheets, create a spreadsheet then add your list of recipients.
Learn more about Mailmeteor
JustFill
JustFill fills PDF forms that ordinary editors can't: fillable PDFs, flat PDFs without form fields, and scanned paper forms. Upload a PDF and AI detects the fields, including checkboxes and character-box (comb) fields. Then type the values, paste text and let AI place it, or batch-fill one PDF per row of an Excel or CSV file (PDF mail merge). Check the column-to-field mapping, preview every record, approve the ones you need and download the completed PDFs in a ZIP, or export an interactive fillable PDF (AcroForm). A reviewed layout can be saved as a template, so recurring forms are refilled without detecting fields again. The same engine is available through a REST API, a verified n8n node and an MCP server for AI assistants. The free plan includes unlimited filling and preview plus one clean download; a $7 seven-day pass gives 25 clean PDFs, and monthly plans start at $19. JustFill prepares documents for a person to review; it does not sign or submit forms.
Learn more about JustFill
Yet Another Mail Merge (YAMM)
Send mass emails with Gmail. Reach the primary inbox, not promotion tab or spam. Track results in real-time directly from Google Sheets. Don’t waste time sending individual email messages. Create and send mail merge campaigns directly from Gmail with Yet Another Mail Merge (YAMM). Create your Google Sheets with your mailing list. You can even automatically import contacts from Google Contacts. Choose an email template, create a draft, write your content and subject line, add personalization, and save it. Return to Google Sheets, open Yet Another Mail Merge, and send. You'll be able to track email open rates, clicks, replies, and bounces to know what to send next. Easily send personalized email campaigns from Gmail. Create a message in Gmail (you can use saved Gmail templates). Send and track it from a Google Sheet. Personalize subject lines, email body, links, images and attachments to make your emails as convincing as possible.
Learn more about Yet Another Mail Merge (YAMM)
Pricing
Starting Price:
$0 per month
Pricing Details:
Always-Free: $0, 25 documents per month, watermarked, no credit card.
Pro: $39 per month billed yearly ($59 month to month), 1,000 documents per month, email delivery, Zapier and API.
Enterprise: $66 per month billed yearly ($99 month to month), 10,000 documents per month, 5 users, custom SMTP.
Desktop Offline App: $107 per month billed yearly ($129 month to month), unlimited documents, processed on your own computer.
30-day money-back guarantee on every paid plan.
Pro: $39 per month billed yearly ($59 month to month), 1,000 documents per month, email delivery, Zapier and API.
Enterprise: $66 per month billed yearly ($99 month to month), 10,000 documents per month, 5 users, custom SMTP.
Desktop Offline App: $107 per month billed yearly ($129 month to month), unlimited documents, processed on your own computer.
30-day money-back guarantee on every paid plan.
Free Version:
Free Version available.
Free Trial:
Free Trial available.
Company Information
MailMergic GmbH
Founded: 2019
Germany
mailmergic.com
Videos and Screen Captures
Other Useful Business Software
Custom VMs From 1 to 96 vCPUs With 99.95% Uptime
Live migration and automatic failover keep workloads online through maintenance. One free e2-micro VM every month.
Product Details
Platforms Supported
Cloud
Windows
Mac
Training
Documentation
Live Online
Videos
Support
24/7 Live Support
Online
MailMergic Frequently Asked Questions
Q: What kinds of users and organization types does MailMergic work with?
MailMergic works with these users and organization types: Mid Size Business, Small Business, Enterprise, Freelance, Nonprofit, Government, and Startup.
Q: What languages does MailMergic support in their product?
MailMergic supports these languages: English, French, German, Portuguese, and Spanish.
Q: What kind of support options does MailMergic offer?
MailMergic offers support via 24/7 live support and online.
Q: What other applications or services does MailMergic integrate with?
MailMergic integrates with: Microsoft Excel, Google Workspace, Google Sheets, Microsoft Word, and Zapier.
Q: Does MailMergic have an API?
Yes, MailMergic has an API.
Q: What type of training does MailMergic provide?
MailMergic provides training in the form of documentation, live online, and videos.
Q: Does MailMergic offer a free trial?
Yes, MailMergic offers a free trial.
Q: How much does MailMergic cost?
Pricing for MailMergic starts at $0 per month.
Q: What pricing for support is available for MailMergic?
MailMergic offers support included with purchase.
Q: What pricing for training is available for MailMergic?
MailMergic offers training included with purchase.
MailMergic Product Features
Convert to PDF
Supported
Digital Signature
Supported
Encryption
Supported
Merge / Append
Supported
PDF Reader
Supported
Watermarking
Supported
Annotations
Not Supported
