Audience
Payroll, HR, and operations teams at small and mid-sized businesses that still hand out paper paystubs. Common in construction, manufacturing, healthcare, transportation, retail, and staffing. Works with Sage 300, QuickBooks, Viewpoint Vista, Deltek Costpoint, and any payroll system that outputs PDF paystubs.
About InStaff
InStaff is an employee portal that puts paystubs, time tracking, time off, and documents in one secure place. Employees get self-service access to their own pay history and tax forms, delivered as-is from your existing payroll system, so nothing about your payroll run has to change.
Turn on the modules you need: digital timesheets with mobile clock-in and geofencing, time-off requests with approval workflows, documents with e-signatures, announcements and surveys, certification tracking with expiry alerts, an employee directory and org chart, and expense submissions.
InStaff works with any payroll system that generates PDF paystubs, including Sage 300, Sage 300 CRE, QuickBooks Desktop and Online, Viewpoint Vista, and Deltek Costpoint, plus structured imports, exports, and custom integrations.
400,000+ employees onboarded. Most teams are live within a few weeks. 14-day free trial, modular pricing, free support included.
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InStaff Frequently Asked Questions
InStaff Product Features
Human Resources
InStaff is an employee portal that handles the HR admin small and mid-sized teams still run on paper and email. Staff sign in to pull their own paystubs and tax forms, submit timesheets from a phone, request time off, sign policies and contracts, and file expenses. HR keeps control. Approval workflows route time-off requests, role-based permissions decide who sees what, and certification tracking flags credentials before they expire. An employee directory and org chart, company announcements, and surveys sit in the same portal. Pricing is modular, so you switch on the pieces you need and add more later. InStaff is SOC 2 Type II certified, includes MFA at no extra cost, and is administered under PIPEDA. Available in English, French, and Spanish, in any browser, with no app to install. 400,000+ employees onboarded. Most teams are live within a few weeks, with data migration handled during onboarding. 14-day free trial.
Pay Stub Generators
InStaff does not generate paystubs. It delivers the ones your payroll system already produces. Upload the PDF from your payroll run and InStaff sorts it, splits it, and posts each stub to the right employee automatically. What the employee opens is the document your payroll software made, unchanged. Employees then get 24/7 self-service access to their full pay history and tax forms from any browser, which ends the reprint requests that land on payroll every cycle. Default retention is seven years. It works with any payroll system that outputs a PDF paystub, including Sage 300, Sage 300 CRE, Sage 50, Sage 100, QuickBooks Desktop and Online, Viewpoint Vista, Viewpoint Spectrum, Deltek Costpoint, Foundation, and Microsoft Dynamics NAV. If yours is not on that list and it prints a PDF, it is usually still a fit. Nothing about your payroll run has to change, and no one has to re-key pay data into a second system.
InStaff Verified User Reviews
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Probability You Would Recommend?1 2 3 4 5 6 7 8 9 10
"Convenient HRIS for Leave Approvals and Time Tracking" Posted 2026-10-09
Pros: I like how InStaff brings leave requests, approvals, and time tracking into one place. It makes reviewing attendance and managing employee requests more convenient.
Cons: There is room to make navigation even smoother and notifications more helpful, building on an already useful HR tool.
Overall: InStaff is a useful HRIS tool for managing everyday HR tasks. Having leave approvals and time tracking in one system makes it easier to monitor attendance and keep requests organized
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