Audience

Payroll, HR, and operations teams at small and mid-sized businesses that still hand out paper paystubs. Common in construction, manufacturing, healthcare, transportation, retail, and staffing. Works with Sage 300, QuickBooks, Viewpoint Vista, Deltek Costpoint, and any payroll system that outputs PDF paystubs.

About InStaff

InStaff is an employee portal that puts paystubs, time tracking, time off, and documents in one secure place. Employees get self-service access to their own pay history and tax forms, delivered as-is from your existing payroll system, so nothing about your payroll run has to change.

Turn on the modules you need: digital timesheets with mobile clock-in and geofencing, time-off requests with approval workflows, documents with e-signatures, announcements and surveys, certification tracking with expiry alerts, an employee directory and org chart, and expense submissions.

InStaff works with any payroll system that generates PDF paystubs, including Sage 300, Sage 300 CRE, QuickBooks Desktop and Online, Viewpoint Vista, and Deltek Costpoint, plus structured imports, exports, and custom integrations.

400,000+ employees onboarded. Most teams are live within a few weeks. 14-day free trial, modular pricing, free support included.

Pricing

Free Trial:
Free Trial available.

Integrations

Ratings/Reviews - 1 User Review

Overall 5.0 / 5
ease 5.0 / 5
features 5.0 / 5
design 5.0 / 5
support 5.0 / 5

Company Information

InStaff Inc.
Founded: 2014
Mississauga, Ontario, Canada
instaff.org

Videos and Screen Captures

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Product Details

Platforms Supported
Cloud
iPhone
iPad
Android
Training
Live Online
Videos
Support
Phone Support

InStaff Frequently Asked Questions

Q: What kinds of users and organization types does InStaff work with?
InStaff works with these users and organization types: Mid Size Business, Small Business, Enterprise, Freelance, Nonprofit, Government, and Startup.
Q: What languages does InStaff support in their product?
InStaff supports these languages: English.
Q: What kind of support options does InStaff offer?
InStaff offers support via phone support.
Q: What other applications or services does InStaff integrate with?
InStaff integrates with: Autosoft, Deltek Costpoint, Blackbaud Financial Edge NXT, JD Edwards EnterpriseOne, AHT Care Management, Microsoft Dynamics 365 Business Central, NaviPayroll, Payroll Mate, QuickBooks Desktop Premier, QuickBooks Online Advanced, QuickBooks Online, Sage 100, Sage 300 Construction and Real Estate (CRE), Sage 300, Sage 50, and Viewpoint Vista.
Q: Does InStaff have a mobile app?
Yes, InStaff has a mobile app for iPhone, Android, and iPad.
Q: What type of training does InStaff provide?
InStaff provides training in the form of live online and videos.
Q: Does InStaff offer a free trial?
Yes, InStaff offers a free trial.
Q: What pricing for support is available for InStaff?
InStaff offers support included with purchase.

InStaff Product Features

Human Resources

Applicant Tracking Supported
Attendance Management Supported
Employee Database Supported
Onboarding Supported
Payroll Management Supported
Self Service Portal Supported
Time & Attendance Management Supported
Time Off Management Supported
Timesheets Supported
360 Degree Feedback Not Supported
Benefits Management Not Supported
Career Development Planning Not Supported
Compensation Management Not Supported
Compliance Management Not Supported
Employee Lifecycle Management Not Supported
Performance Management Not Supported
Recruiting Management Not Supported
Succession Planning Not Supported
Training Management Not Supported

InStaff Verified User Reviews

Write a Review
  • Rozelle E.
    Chief of Staff
    Used the software for: 6-12 Months
    Frequency of Use: Daily
    User Role: Administrator
    Company Size: 1 - 25
    Design 5 out of 5 stars
    Ease 5 out of 5 stars
    Features 5 out of 5 stars
    Pricing 5 out of 5 stars
    Support 5 out of 5 stars
    Probability You Would Recommend? 10 out of 10

    "Convenient HRIS for Leave Approvals and Time Tracking"

    5 out of 5 stars Posted 2026-10-09

    Pros: I like how InStaff brings leave requests, approvals, and time tracking into one place. It makes reviewing attendance and managing employee requests more convenient.

    Cons: There is room to make navigation even smoother and notifications more helpful, building on an already useful HR tool.

    Overall: InStaff is a useful HRIS tool for managing everyday HR tasks. Having leave approvals and time tracking in one system makes it easier to monitor attendance and keep requests organized

    Read More...
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