Alternatives to ApprovalMax
Compare ApprovalMax alternatives for your business or organization using the curated list below. SourceForge ranks the best alternatives to ApprovalMax in 2026. Compare features, ratings, user reviews, pricing, and more from ApprovalMax competitors and alternatives in order to make an informed decision for your business.
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1
Fraxion
Fraxion
Fraxion is an all-in-one procure-to-pay solution built for mid-market companies. It enables complete spend management by automating procurement, accounts payable, expense management, and spend analysis on a single connected platform. Key capabilities include requisition to PO automation, real-time budget and policy controls, multi-level approvals, PunchOut, catalog purchasing, AI-driven AP automation and spend analysis, and a mobile app for on-the-go spend control. Every transaction produces a full audit trail from requisition to payment. Fraxion is designed for the Office of the CFO. Finance teams start with the solution they need most, procurement or AP automation and expand to full procure-to-pay without reimplementation. SOC 2-compliant. Integrates with major ERP and accounting systems: Sage, Microsoft Dynamics, NetSuite, QuickBooks, and Xero. Trusted by mid-market organizations across healthcare, life sciences, agriculture, education, natural resources for over 20 years. -
2
QBILLY
QBILLY
Our cloud-based AP software automates invoice processing and enhances your existing accounts payable financial software to create a seamless platform that allows your accounts payable department personnel to work from anywhere, remotely or in the office, without purchasing expensive accounting software. QBILLY provides a secure, simple, and cloud-based AP add-on solution for receiving, tracking, routing, approving, archiving, and paying vendor invoices while integrating with most accounting software systems. Our software provides you with wizards to easily configure the system to work the way you want it to work. Also, our software allows you to connect your financial stakeholders to AP information with a cost effective and flexible solution that is accessible from anywhere and from any device. This software will eliminate manual processes to reduce the number of accounting errors and allowing you to become more productive, reduce costs, and go paperless.Starting Price: $14.99 per month -
3
Approveit
Approveit
Streamline Business Processes with Approveit Approveit revolutionizes workflow automation within Slack and Microsoft Teams. Simplify task assignments, invoice approvals, and contract management with easy-to-set-up templates, automating processes across finance, HR, IT, procurement, legal, marketing, and sales departments. Approveit offers robust task management, enabling you to create, track, and manage tasks directly in your preferred communication platform. Gain transparency with dedicated boards and real-time updates. Why Approveit? Automate repetitive tasks Integrate with over 100 apps Cut spend approval time by 70% Reduce errors and boost efficiency Plus, with every 100 approvals, we plant a tree, contributing 1% of revenue to carbon removal. Try Approveit today and transform your business operations with ease!Starting Price: $89 per month -
4
Lightyear
Lightyear
Automate your data entry, with line by line data extraction. Consolidate your bookkeeping, bill approvals and purchasing within one intuitive cloud platform with the world’s fastest Purchasing and AP automation software, Lightyear. The Lightyear suite of products is designed for large and mid market businesses across all industries. We provide advanced procurement & PO Approvals. Direct to Supplier ordering. Goods Received matching and automated 3-way matching Budgets. Industry-leading line-item data-extraction from Bills & Credit Notes. Advanced Bill Approvals. Automated supplier statement reconciliation. Instant messaging & notification centre. Mobile app approvals. Integrations with leading Accounting software and ERP systems. Detailed reporting. Archive with full audit trail. Lightyear is a multi-award winning 5* rated app across Capterra, Xero, Netsuite and Quickbooks.Starting Price: $99 per month -
5
AgilLink
AgilLink
Enable end-user approvals on any device and deliver customized financial statements with detailed drill-down and full audit capabilities. Reduce accounting errors with bill pay and recurring invoice generation. You can also import City National Bank credit card statements directly into AgilLink. Manage multi-entity general ledgers with a comprehensive workflow dashboard, consolidated financial period management, and single sign-on across accounting, bill pay, accounts receivable, document management and online banking systems. Leverage a high level of security and business controls with user-level, role-based permissions and audit trails backed by information security risk assessments and protocols. -
6
Portal 360
Portal 360
Portal 360 is an AI‑powered practice management and client portal platform built for accounting firms and bookkeepers looking for a simpler, more connected way to run their practice. It centralises client communication, tasks, workflows and file management into one intelligent system, giving teams full visibility and reducing daily admin. With a unified inbox and secure client portal, every email, document, task and approval stays linked to the right client. Portal 360 integrates seamlessly with Xero (Practice and Client Files) and MYOB, keeping financial data aligned with workflows and eliminating double handling. Smart workflows simplify task assignment, approvals, deadlines and workload management. Available on web, iOS and Android, Portal 360 helps firms reclaim 15–20 hours per staff member and achieve 30–50% efficiency gains, improving client experience, lowering costs and supporting sustainable growth.Starting Price: $1/per month -
7
Ledgex
Ledgex
Ledgex Pro is the first platform for multi-asset allocators that enables you to directly challenge the data quality concerns of our space; increasing timeliness, accuracy, and confidence throughout your investment office. Enter and stage data before releasing it to the rest of the office. Gain full transparency on the quality of the data, revisions, corrections, and approvals. More control over your data, with less effort. Performance over portfolio and custom groupings, insight into the source and age of the data at every level, and fresh analytics available as each number is entered and approved through Mission Control. Accounting is foundational to the investment office, so we built a foundational system that automatically generates ledger entries for every transaction entered, reconciled, and approved one time in Mission Control. Double-entry shouldn't require double-typing. -
8
RecWise
RecWise
A reconciliation should begin with comparing the General Ledger closing balance to the sub-ledger or other relevant sources (such as bank statements or other third-party documents). Differences between the two need to be investigated, quantified, and where possible, resolved by posting correcting journals to the general ledger or sub-ledger as required. Anomalies should be recorded as reconciling items to provide visibility. The balances should match and be fully supported with all documentation attached to the reconciliation. The review process ensures the reconciliation is complete, and you can also add a layer to approve the reconciliation being complete. A framework and a standardised process go a long way to improve the reconciliation process each month-end. -
9
Black Mountain Government Accounting Software
Black Mountain Software
At the hub of Black Mountain Software is our Accounting Suite, which comes with General Ledger, Accounts Payable, Journal Entries and hundreds of reports. It connects Billing, Receipting, Payroll, Asset Manager, Budget Preparation and all other applications. For GASB Annual Financial Reporting purposes, BMS can produce reports to assist your work or your auditor’s work to prepare your Comprehensive Annual Financial Report (CAFR). The optional Purchase Order encumbrance subsystem and the Remote Requisition subsystem are embedded in our Government Accounting Software. They enable workflow that begins with paperless purchase requests/approvals and ends with accurate, real-time, to-date budget commitment information—no small thing when fiscal year end looms and over-extending budgets isn’t an option.Starting Price: $10000 one-time payment -
10
Aqilla
Aqilla
Aqilla is a mid-market, “designed for Cloud”, Accounting / Postmodern ERP solution that sits above the well-known entry level SME products such as Xero, Quickbooks and Sage. It has the capabilities of products like SunSystems (Infor FMS), SAP Business One, Netsuite, Microsoft Dynamics, Intacct and many others but at a fraction of the complexity and cost. A financial platform that integrates with the rest of the business thanks to the inclusion of API’s and plugins as standard. Quickly and easily access and analyze financial data. Beautifully crafted reports and dashboards are available to all. Full accrual-based accounting, extensive budgeting, forecast and commitment control features combined with an enterprise-class, robust general ledger system that includes full workflow approval and data audit features make it an attractive choice for commercial and governmental organizations wishing to deliver faster business benefits and reduce cost.Starting Price: $80 per user per month -
11
IRIS Accountancy Suite
IRIS Software Group
We understand each accountancy practice is unique and the IRIS Accountancy Suite is designed to offer great flexibility to all. Simply choose the accountancy software modules from the full range available below to address the varying needs of your clients. With an unbeaten compliance track record, our accountancy software provides the most extensive portfolio of integrated and automated solutions for any thriving practice. Browse our complete product range below to find the ideal solution for your business or get in touch with our friendly, expert advisors who can help you find the best accountancy software for your unique requirements. Every aspect of your work and each stage of the client journey, from beginning to end, is covered by IRIS’ fully digital solutions. To name just two, IRIS OpenSpace enables quick and easy, GDPR-compliant document sharing and approval, while IRIS Docs provides comprehensive digital document management.Starting Price: $320 one-time payment -
12
Airbase
Paylocity
Airbase is the top-ranked modern spend management platform for businesses with 100-5,000 employees. It’s the best way to control spending, close the books faster, and manage financial risk. Airbase software combines accounts payable automation, expense management, and corporate cards. It guides procurement for all purchases — from initial requests to payment and reconciliation. Bring efficiency to complex business processes and accounting needs like multi-subsidiaries and purchase orders. Flexible intake and approval workflows ensure multi-stakeholder oversight and a culture of spend compliance. Airbase integrates with your other business systems and seamlessly syncs to general ledgers. Employees and accounting teams love using Airbase. -
13
Aestiva Invoice Approval
Aestiva Software
Make workflow, audit and compliance easy with Aestiva Invoice Approval, an invoice approval solution. Aestiva Invoice Approval has features such as intelligent approval flow, smart invoice request form, account coding tools, advanced reporting, and batch extract to A/P. Browser-based and simple, Aestiva Invoice Approval allows users to install on their servers without the need of software on their desktop computers. -
14
Levvy
Levvy
Levvy is a next‑generation practice and work management platform tailored for accounting, professional services, and business teams. It centralizes workflows, task tracking, client management, document storage, time tracking, invoicing and billing, capacity management, and team collaboration, all within one intuitive interface. Levvy offers customizable workflow automation through expert‑designed or custom templates, helping firms eliminate manual follow‑ups, streamline approvals, and ensure every client interaction stays on schedule. Integration with tools like Gmail, Outlook, QuickBooks, Slack, Xero, and Zapier ensures seamless data flow across systems. Real‑time reporting and analytics provide 100% visibility into team progress, workloads, capacity, profitability, and performance, empowering managers and firm partners to make data‑driven decisions about staffing, pricing, and growth.Starting Price: $59 per month -
15
Prologue Financials
Fiserv
CFOs and controllers are under more pressure to report fast, accurate financials than ever before. Yet manual accounting still exists, as do the multiple systems that arise out of acquisitions. Fiserv helps resolve these disconnects. Built for medium-to-large financial services institutions, Prologue™ Financials from Fiserv is a fully integrated accounting management solution that includes general ledger, fixed assets, accounts payable and investment portfolio accounting. With integration points across additional solutions from Fiserv, Prologue Financials streamlines processes, delivering reliable, accessible information that’s crucial to the performance of your organization. Optimize financial accounting processes for more reliable and accessible business intelligence. Real-time financials, instant correction and automatic journal entry reversals. Detailed audit trails approved uses can track and maintain. User-defined financial reports. -
16
Approval Studio
Approval Studio
Approval Studio is purpose-built online proofing software for creative teams managing artwork and packaging design approval. Invite external reviewers via a shareable link with no account needed on their end. Review artwork with precision using 5 annotation shapes, live in-tool discussions, a built-in barcode reader, color separation, and 4 version comparison modes. Get all the tools that matter when a label error costs more than a revision round. Manage your team's efficiency with Approval Studio's project management layer. Assign and track tasks, organize projects and assets, store reference documents alongside assets, and get a full timestamped audit trail on every action across every project. Integrate with the tools that support your design review process: Adobe Creative Cloud, Shopify, Slack, and Zapier. Build custom approval workflows with API access and native MCP support.Starting Price: 65$/month for 5 users -
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QFacts
QFacts
QFacts is a cloud-based Quality Management System for pharmacies, compounding facilities, and regulated industries. It covers the full quality lifecycle: controlled document management with version control and approval workflows, training and competency tracking with curriculum-based assignments, event and complaint handling, root cause investigations, CAPA management, and change control. All with complete audit trails. Built for GAMP 5 and European GMP/GDP compliance, QFacts enforces role-based access control across organisations, sites, and departments. Quality managers configure review workflows, track due dates, and monitor compliance through real-time dashboards. Every action is logged and traceable, giving inspectors and auditors a clear chain of accountability from document approval through training completion to corrective action closure.Starting Price: $17/month/user -
18
Diligent Workflow
Diligent
Diligent Workflow is a market-leading workflow solution designed to streamline secure management, approval, compliance and storage of sensitive or regulatory documents. By automating document and media creation, Diligent Workflow improves efficiencies in project management, approval, distribution, archiving and audit trail of all your policy documents, contracts, RFPs and external-facing content and announcements. See how Diligent Workflow’s features can automate your approval processes to improve efficiency & transparency in document and content creation. -
19
Inpensa
Inpensa
A holistic approach to managing the capital expenditures lifecycle process by allowing organizations to define, plan and monitor all activities in real-time through a modern platform. Inpensa ties benefit realization to business case and strategy, establishing a full life-cycle approach ideal for managing transformation initiatives for tangible results. Our connected capital planning solution eliminates manual spreadsheets, automating the end-to-end process and ensuring always up-to-date plan information is integrated with the general ledger and other systems. Manage the funding request process with intelligent data capture that guides you through the business case development, analysis, and approval process. Beyond measuring budget accuracy and delivery timeliness, our solution captures whether benefits that drive investment decisions are realized. Plan, analyze, and approve CapEx investments in one system. -
20
SES Workflow Management
SLAM Energy Software
Define your own method for progression from one stage to the next in a workflow - everybody must approve a request, more than half need approve (majority rules), or anybody can approve There are also multiple ways to automate the workflow process in SES’s software. Requests can be automatically assigned based on the request fields selected by your users and staff. Quick Assign Rules will auto-select workflow and choose assignees for routine requests and staff assignments. Automatic email rules let you decide who is notified about an issues and when. Maybe the department head needs to only know when a new issue is open and then at final approval, but the Project Manager needs to be alerted every step of the way. Set up rules such as this with a few clicks of the mouse. Once an email notification is received, based on the recipients permission level, they can access that record right from a link in their email and work on it from there.Starting Price: $700.00/one-time -
21
Adszy
Adszy
Adszy is an AI Google Ads agent — it finds wasted spend, drafts the fixes, and applies the changes you approve. Connect your account in about 15 seconds and Adszy works it like a specialist would: reading live data, ranking every problem by cost, and drafting fixes for search terms, negative keywords, bids, budgets, and responsive search ads. It monitors anomalies such as CPC spikes, zero-conversion spend, and impression-share drops, explains what changed with citations, and queues clear next steps. Nothing changes until you approve it — Adszy is read-only by default, with secure Google sign-in. It's also available as an MCP server, bringing your Google Ads answers into Claude and Codex.Starting Price: Free or from £79/month -
22
Comala Document Control
Comalatech
Use simple approvals or more advanced workflows to assign approvers to your documents, ensuring that the content is reviewed and signed-off. Combine approvals with electronic signatures when you use our Quality Management System workflow. Use the read confirmations feature to assign users to read a page, and track acknowledgments. The Appfire platform features dozens of top-selling apps that help teams worldwide solve big challenges. Select from three unique Comalatech-created workflows. View approved documents, or review those pending approval. The Appfire platform features dozens of top-selling apps that help teams worldwide solve big challenges. Users looking for more customization in their approval process may want to try Comala Document Management, which offers unlimited fully customizable approval workflows. To avoid technical issues, please do not install this app on the same server as Comala Document Management, or Comala Document Approval.Starting Price: $3,600 per year -
23
Collavate
Collavate
Make your ideas reality with Collavate, a secure cloud platform for collaboration and document review workflows. Create, edit, or draft documents. Collavate allows you to share these documents with other teams for further input. You can even mention specific people to ensure they comment on your work! All documents submitted through Collavate are sent through the Document Manager. The Document Manager account, or Document Admin, maintains permissions for all submitted documents in Collavate. Approval process design is simple and intuitive. Collavate supports a wide range of devices–web, mobile, hard copies, and e-ink. Our goal is to allow approvers to focus more on the document, and less on getting there. Collavate caters to your unique needs. The approval process can be customized to suit your team setup and workflows, ensuring the perfect amount of oversight and collaboration. -
24
Fabasoft Approve
Fabasoft
Large-scale projects often involve orders that each generates thousands of technical documents that you and other stakeholders need to review and approve, things like dimensional drawings and 3D models. Fabasoft Approve integrates you, your suppliers, and your customers into automated transmission, review, and approval processes that minimize manual work and increase transparency. Have access to the very latest plans and documents. In keeping with the single source of truth principle, all your data is securely stored in one central location in Fabasoft Approve, where it is accessible to you at all times. Never miss a deadline again. With Fabasoft Approve automatic alerts remind you and everyone involved in the process to finish their tasks on time. Replace manual tasks with automated processes. Fabasoft Approve puts an end to tedious, time-intensive document searches and endless document tracking. -
25
LocalDMS
Goda Software
LocalDMS is a secure, web-based document management system that helps organizations store, organize, search, share, review, and approve business documents from a centralized repository. Key Features * Document version control * Advanced document search * Check-in/check-out * Secure file sharing * Folder and user permissions * Document tags and metadata * Review and approval workflows * Electronic approvals * Comments and collaboration * Activity logs and audit trails * Email notifications * Active Directory integration * HTTPS support LocalDMS is ideal for engineering, manufacturing, consulting, legal, government, healthcare, and professional services organizations. It improves collaboration, strengthens document control, simplifies compliance, and ensures teams always work with the latest approved documents.Starting Price: $0 -
26
External User Manager
Solutions2Share GmbH
Guest access in Microsoft 365 is easy to enable and hard to control. Users invite external collaborators, IT loses track, and over time the tenant fills up with guests nobody remembers inviting. External User Manager gives IT admins a structured process for every step of external access: request, approval, onboarding, and offboarding. Team owners submit guest invitations through a defined workflow. IT reviews and approves before access is granted. New guests get onboarded with the right permissions from day one. Lifecycle management keeps the guest list clean. Automatic reminders go out to team owners at set intervals to confirm whether access is still needed. No manual audits, no stale accounts sitting in the tenant for years. Everything runs inside Microsoft Teams. No external portal. Installs from the Microsoft Teams App Store. Used by IT teams managing external collaboration across 500 to 10,000+ users.Starting Price: $1,599 per license/year -
27
Cloudoffis
Cloudoffis
Cloudoffis is a cloud-based, AI-driven accounting and auditing platform designed to streamline compliance, documentation, and workflow management for accounting and audit professionals. It provides a suite of integrated tools that automate the preparation, review, and submission of financial workpapers, allowing accounting teams to organize documentation and collaborate with auditors through a centralized online system. Cloudoffis focuses heavily on the automation of Self Managed Super Fund (SMSF) accounting and auditing processes, enabling accountants to prepare structured and compliant workpapers and share them with auditors in a single click through the platform. Its modules, including SMSF Sorted, SMSF Automation, and Tax Sorted, standardize audit and accounting procedures, helping teams reduce manual data entry, speed up turnaround times, and maintain regulatory compliance.Starting Price: $150 per month -
28
Forge
Forge
Procure hardware and control spend on one platform. Collaborate with manufacturers, track orders from quote to delivery, manage purchase approvals, and more. Easily onboard and manage your vendors. A single source of truth that includes vendor capabilities, internal reviews, and documents. Establish clear purchasing steps, and create custom workflows with our no-code tool. No more wondering whose approval you need or what you’re waiting on. Effortlessly access all procurement data. From teammate purchase histories to vendor capabilities and delivery timelines, every detail is a simple search away. Sync Forge with your ERP, accounting system, contract management, and more. Forge gives you the controls you need to customize policies, roles, and approvals. An intuitive interface means no training time to get employees and vendors on the same page. -
29
Ecesis
EnviroData Solutions
Identify, evaluate and manage EHS risks with comprehensive Job Safety Analysis, Behavior Observation, EHS Auditing and Preventive Action Tools. Sleep well at night knowing your company is in compliance with an intuitive task tracker, compliance calendar, training matrix and obligations register. Engage employees with fun and effective app-based training, EHS news, incident reporting, JHA's, behavior observations and work-place inspections. Avoid non-compliance and keep employees safe with simple-to-use management of change, new chemical approval and document control solutions. Avoid non-compliance and keep employees safe with simple-to-use management of change, new chemical approval and document control solutions. Efficiently submit chemicals for review and approval. Once submitted, new chemical requests proceeds through an automated workflow to obtain the required approval(s). -
30
WebGrants
Dulles Technology Partners
WebGrants is a comprehensive Grant Management System with rich and robust features that have been added to the system over many years. Each WebGrants customer is unique. Each customer has unique requirements and business rules. WebGrants can be molded to accommodate vast differences in business rules, data, and workflow. WebGrants was designed from the ground up with flexibility in mind. Each customer can tailor their WebGrants implementation to uniquely suit their own personal needs. The data captured in the applications, reviews, grants, progress reports, payments, site visits, amendments and other oversight documents is different for each customer and different for each program. WebGrants supports the configuration of unique forms for each customer and for each customer's program. Workflow can also be tailored by customer and by program. One program can require two levels of approval while another program can require four levels of approval. -
31
Carizma QM
Axicos
Carizma QM is a web-based software that supports users in managing the entire lifecycle of regulated documents from authoring, review, approval and release to archiving. Creation and management of regulated documents, e.g. SOPs. Integrated workflows for review and approval. Automatic start of training workflow, read and understood upon approval. Electronic signature – 21 CRF part 11 compliant. Display of users who have read and understood. Validated and audit trail. Supports users to manage the entire lifecycle of regulated documents within Carizma-QM itself. The author defines key information e.g. document type (SOP, work instruction, form, checklist, etc.), title of document, process owner (department), groups of users to whom the document is applicable, review cycle. Users are defined in due time by e-mail when a document needs to be reviewed. Carizma creates the skeleton document. -
32
ZebraSign
ZebraSign
ZebraSign is a secure electronic document management system built for small and medium-sized businesses. It centralizes all documents – contracts, forms, approvals, and signed records – in one workspace with full access control and audit history. The platform’s simple interface makes it easy to manage and track documents at every stage. By moving to digital workflows, ZebraSign helps reduce paper use and storage costs while ensuring secure access to critical files. Key Features - Electronic logbooks for record keeping; - Signing on a tablet for easy, on-the-go document approval and confirmation; - Workflow automation and reusable templates for recurring business forms and contracts; - Virtual printer for instant document conversion and signing. ZebraSign brings all your contracts, forms, and approvals into one workspace where you can sign on the go, track every change, and automate routine tasks.Starting Price: $4.99 -
33
SenseTask
SenseTask
Capture essential information from invoices, e-invoices, purchase orders, receipts, IDs, and other documents. Customize workflows to your needs and enhance efficiency with reduced processing times. Intelligent Document Processing SenseTask’s AI extracts critical data with impressive accuracy, reducing manual data entry and errors. Process documents at lightning speed and make invoice handling seamless, so your team can focus on what matters. Document Workflows and Approvals SenseTask’s Document Management System lets you build workflows and approval steps around extracted key data, ensuring each document moves smoothly through its unique process.Starting Price: $99/month -
34
Crow Canyon Purchase Requests
Crow Canyon Software
The SharePoint. Teams, and Office 365 Purchase Order system puts Crow Canyon’s unique NITRO Studio to work managing purchasing requests and purchase order workflows. Streamline the approval process. Track and record all activities. Know at glance the status of each request and what is required to move it along. Easily replace inefficient request/voucher systems, whether paper forms, InfoPath, or other legacy tools. Greatly improve speed and accountability. Users create purchase requests using a form that can be configured for your organization’s specific requirements. The form can pull in information, such as the user’s manager from Active Directory, products and prices from a product catalog, approvers from SharePoint lists – whatever is needed to automate and streamline request creation. Once submitted, the system’s workflows send out approval notices. The approval workflows can be as simple or complex as you want. -
35
Tiva Software
Tiva Software
Sends driver pickup notifications and offers delivery credit options. Gives driver the ability to record customer payments for non-EFT deliveries. Provides fast, complete delivery validation via handheld scanner. Scan barcodes using embedded and Bluetooth scanners and cameras. General ledger export to a wide variety of accounting packages. Proven system integration that allows seamless, streamlined, and fast deployment. Reduction in human error that results in higher profits through improved inventory levels and lower labor costs. Portal access that gives you the ability to view, edit, and approve orders prior to submission. Automatic order generation from sales, inventory, and product demand data. Elimination of the risky practice of sending mission critical data via email or FTP. Improvements in transaction speed, accuracy, and visibility that result in cost savings and increased customer confidence and satisfaction. -
36
ExpenseAnywhere
ExpenseAnywhere
One Click Expense Reporting matches card charges to receipts and automatically builds the expense report so that all that’s left to do is to submit it for approval. We’ll map your General Ledger and cost code structure into ExpenseAnywhere then integrate with your ERP for faster and easier reconciliation without any time-consuming re-keying of data into your AP systems. Our proprietary Advanced Receipt Matching and Validation OCR technology is combined with custom-configured workflows to ensure that every expense is in compliance with *your* specific policies. Spend management dashboards and reports for big picture as well as detailed analysis for more informed decisions about where your corporate spend is going and how it gets there. Proprietary OCR technology matches the corporate card data to imaged receipts while it also reads the receipt for charge types that are out of compliance with your policies. -
37
ExpressApproval
10seconds Software
ExpressApproval puts SAP Workflow approval right where your managers need it. Delivering purchase orders, requisitions, sales orders, and service entry sheets over rich HTML screens for any device approval are completed in seconds. It's that easy! Mobilize your team. Perfect for managers who are always on the move. Streamlines a fragmented purchasing approval process. Quickly approve from phones, tablets and browsers. Software as a service. Available fully managed securely in the cloud. Leave your training budget alone. Each solution is simple and intuitive to use. Avoids the over-use of IT. Integration is seamless with your SAP system. One-click and the request is approved. It's that simple. It's affordable, quick and easy! ExpressRelease will not only manage your complete blocked invoice approval process through a clever rich user interface, it will also deliver this key function to your users mobile phone, tablet or browser.Starting Price: $499 per month -
38
Objective Keystone
Objective Corporation
Automate and manage the entire document production lifecycle. Draft, review, approve, and publish complex documents with complete visibility and accountability. Say goodbye to juggling multiple software applications forever. No matter who is adding content to your document, you won’t waste valuable time reformatting, because publishing templates are built to your exact requirements. Updates to common clauses or images can be applied in the common content library and cascaded through all relevant documents instantly. Remove the headache of multiple document versions by having everyone work on a single source of the truth. Speed up your project by enabling multiple authors, reviewers, and approvers to work on different document content at the same time. Assign team members, subject matter experts, managers, and executives specific sections of a document for review and approval. Editor and reviewer notes can be added as contextual information. -
39
iGRIFFIN
Secuve
iGRIFFIN is the solution for consolidated account and privilege management, also know as 'Identity and Access Management'. It provides consolidated account management, control over exploitable commands, access control, and user event audit, based on multi-factor authentication to check actual users by employing multi-factor authentication methods. Also it enables effective internal control over in-house systems to be made in effect by harnessing automated processes for application and approval in case of user access. Command control over a kind of exploitable commands, which should be prohibited to be used. The control is to be enforced in such a way that only authorized users through application/approval processes can be permitted to use exploitable commands. The control is to be enforced in such a way that only authorized users through application/approval processes should be permitted to access important data. -
40
DocFlow
Obiyen
DocFlow is a secure document workflow and management solution that streamlines the entire document lifecycle—from creation and review to approval, distribution, and archiving. It automates repetitive tasks using configurable workflows and standardized templates, reducing manual effort and minimizing errors. With role-based access, audit trails, and seamless integration with enterprise systems, DocFlow enhances collaboration, improves transparency, and ensures compliance with organizational and regulatory requirements. Designed for government agencies and businesses alike, it helps organizations digitize document-intensive processes, accelerate approvals, and maintain secure, centralized records for greater operational efficiency.Starting Price: $30 -
41
Qualis DMS
Agaram
Qualis document management system ensures secure documentation with controlled distribution to end-users. It provides workflow-based document approval with revision control. End users have the latest approved version of any document reducing the risk of obsolete documentation. The activity workflow can be configured with Roles as per needs. Multiple workflows can be configured to associate with the respective document type. Reduce paper and storage space, secured storage and recovery. Distribution of approved documentation, reduced risk of obsolete copies. Improved regulatory compliance, controlled access with ease of search. All metadata is stored in a central database. Database agnostic (supports MS SQL, Oracle, Postgre SQL). Overall organization-level document management and controlled distribution solution. Qualis DMS is a single platform for integrated document management and control. -
42
ProofStuff
ShopWorks
ProofStuff makes online proofing easy. Automate the design proofing process: Create, send, and approve art proofs, invoices and virtually any other documents online. Email reminders, automated notifications and history tracking, makes the approval process easy for your customers and easy for you. Increase turnaround time on virtually any document that requires approval. Increase customer satisfaction by making the approval process easy. Avoid having art proofs and other documents needing approval from getting lost. Reduce time checking order status, customers can check the status themselves, online, anytime. You have finalized a new design and need the customer’s final approval before proceeding with production. You send an email notification to the customer so he can review the proof online and instantly approve it. To increase turnaround time on the approval process, we replace the traditional signed and faxed order approval.Starting Price: $75 per month -
43
SigningHub
Ascertia
Significant cost savings can be made when paper-based processes are moved on-line. For some documents it is vital to ensure traceability, accountability and audit with clear legal weight, data integrity and individual signed approval together with easy to access workflow process evidence. SigningHub enables quick, efficient on-line approval of any business document, agreement, report, request or package. SigningHub supports basic e-Signatures, Advanced e-Signatures and EU Qualified Signatures. The best way to prove a document is unchanged from the time of signing is to use cryptographic digital signatures. Organisations need to show that their internal controls are effective and compliant with local legislation and regulations. Ascertia has offered world-class PKI products for years. SigningHub brings together all of this capability and knowledge to provide the most secure way to sign documents.Starting Price: $12.10/month/user -
44
PaperLess
PaperLess Software
PaperLess Invoice Scanning is a Sage Certified Software that allows businesses to automatically scan and attach invoices to Sage while reducing manual data input with PaperLess Automatic Invoice Recognition. Invoice retrieval is done via a simple live lookup directly from within Sage accounting lines. For companies who want to exploit the full potential of their Sage accounting software, PaperLess Document Management for Sage brings together Automatic Invoice Recognition, Automatic Matching and Closing of Purchase Order, Online Invoice Approval and Full Automation of Emailed Invoices. Online Invoice Approval Software fully compatible with your Sage 50 and Sage 200. Automate invoice approval processes based on supplier, department, project and/or cost centre while gaining control over amounts being approved with the best Invoice Authorisation Software for Sage.Starting Price: $3000 one-time payment -
45
SBT Executive Series
Searer Business Technology
Executive Series is a highly scalable and completely integrated multi-company accounting solution with strong drill-down capabilities. The Executive Series accounting system is available as either a web/cloud subscription service or as a locally deployed client/server accounting system. Standard features include document scanning, user-defined security, file attachments, workflow routing, and approvals. Multi-entity (multi-company/fund) support allows for managing hundreds of companies without having to ‘open’ a company to switch. Hundreds of standard reports are available, all of which may be run for a single company, groups of companies, or all companies. Automated Work Flow with Built-in Routing. Approval and re-approval support. Flash note reminders allow you to specify when and where the reminder will display. Report Maintenance allows easy customization of reports. User Defined Calendars support over 999 accounting periods per fiscal year. -
46
GAIN
GAIN
One tool to work, collaborate, and get all your marketing content approved. Automate your team collaboration and client approvals. Gain moves your work from person to person so you can get your marketing assets and content out the door, quickly. From creation to publication, Gain makes the entire marketing workflow seamless for creatives, account managers, and their stakeholders. Finally, everyone on the same page, and no one wasting their time. Gain was designed to support all the file and content formats that marketing, social media, and creative teams already use. Long email chains where someone was left out of the loop. Keeping track of who gave what feedback, who approved something, and when. Spreadsheets that need to be manually updated constantly. Mistakes that slip through the cracks and cost you clients. Organized feedback and approvals in context, with a full history of change requests, updates, and approval dates and times.Starting Price: $20.00/month/user -
47
EasyAutofill
EA
EA Global AI offers an AI-driven SaaS platform designed to automate the completion of complex documentation such as RFIs, RFPs, tenders, DDQs, and ESG disclosures like CDP, EcoVadis, CSRD, and B Corp. The system ingests various document formats (Word, Excel, PDF, screenshots), matches organizational knowledge-base content for previously approved answers, and generates new responses that maintain tone and consistency with your brand. It enables role-based workflows (review, approval, collaboration), supports integrations with cloud storage platforms like Google Drive, OneDrive, and SharePoint, tracks all changes, and maintains a full audit trail for compliance-sensitive work. Use cases highlight reductions in completion time (for example, an EcoVadis submission cycle cut by up to 90%) and increased reuse of approved content (over 50% reuse in some DDQ workflows).Starting Price: $251.30 per month -
48
myApproval
Cordis Solutions
SAP offers powerful workflow tools to assist managers in the approval process. But, there has not been a single tool available to consolidate them all, until now. myApproval links SAP and third-party systems tasks into a single approval interface. Give your employees an easy to use, day to day, real time solution to approve or reject tasks, journals or documents. Administrators can have a range of interface options to ensure that tasks can be accessed and completed whenever required. Choose from any combination of SAPui5, web applications and Microsoft Outlook to suit your operational needs. By doing so, tasks are less likely to be ‘missed’ and are better managed by the business.Starting Price: $19 per user per month -
49
ApproveForMe
ApproveForMe
ApproveForMe is a dead simple document approval tool that keeps all the feedback in one place. Sign in and select the file you want to share with your approvers. Set details, like title and description to give context. Enter recipients who will provide feedback. Select your deadline and hit "Submit". Each approver receives an email request. They do not need to sign in to ApproveForMe — just click the link! As each approver responds, your project is updated, and you receive notices along the way. All feedback in one place and no hunting to piece it all together. Provide draft deliverables and get quick feedback. Turn around quotes, spec documents, and invoices without manually following up with prospects. Get sign off on board agendas and minutes in one place. Get quality, actionable feedback from clients so you can keep them happy. Make sure founders stay on the same page to keep moving fast.Starting Price: $2 per month -
50
PathQuest AP
PathQuest Solutions
From easy invoice submissions to faster digital approvals, PathQuest AP ensures better control over expenses and eliminates any late, duplicate, and fraudulent payments. It features an automated approval process for both posting and payment, eliminating the need for paper approvals. Additionally, it provides insights into payment patterns and exceptions for better decision-making. Experience end-to-end automation of your accounts payable process with PathQuest AP. Our solution provides smart, intuitive, and swift invoice management and approval workflows, eliminating paper approvals, email escalations, and late payments. You can also automate key field data extraction and invoice matching to save time and prevent duplications and fraudulent entries. Future-proof your accounts payable operations with PathQuest AP!Starting Price: $29.99 for 50 Bills/Invoices