Alternatives to ApprovalMax
Compare ApprovalMax alternatives for your business or organization using the curated list below. SourceForge ranks the best alternatives to ApprovalMax in 2026. Compare features, ratings, user reviews, pricing, and more from ApprovalMax competitors and alternatives in order to make an informed decision for your business.
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Sage Intacct
Sage Intacct
Sage Intacct is a premier cloud-based financial management software designed for growing businesses. It offers comprehensive features including core financials, accounts payable and receivable, cash management, and multi-entity consolidations. Sage Intacct's advanced modules cater to complex financial needs, ensuring scalability as your business grows. The software integrates seamlessly with other business applications, providing real-time financial and operational insights. Its user-friendly interface and customizable dashboards empower your team to adapt quickly and make data-driven decisions. Sage Intacct's robust reporting capabilities and automation of key financial processes help improve accuracy, efficiency, and compliance. Trusted by thousands of organizations, Sage Intacct streamlines financial operations, enhances visibility, and drives business growth. With award-winning customer support and continuous innovation, Sage Intacct is your partner. -
2
Fraxion
Fraxion
Fraxion is an all-in-one procure-to-pay solution built for mid-market companies. It enables complete spend management by automating procurement, accounts payable, expense management, and spend analysis on a single connected platform. Key capabilities include requisition to PO automation, real-time budget and policy controls, multi-level approvals, PunchOut, catalog purchasing, AI-driven AP automation and spend analysis, payments, and a mobile app for on-the-go spend control. Every transaction produces a full audit trail from requisition to payment. Fraxion is designed for the Office of the CFO. Finance teams start with the solution they need most, procurement or AP automation and expand to full procure-to-pay without reimplementation. SOC 2-compliant. Integrates with major ERP and accounting systems: Sage, Microsoft Dynamics, NetSuite, QuickBooks, and Xero. Trusted by mid-market organizations across healthcare, life sciences, agriculture, education, natural resources for over 20 years.Why Fraxion is Better than ApprovalMax
Fraxion is built as a broader procure-to-pay and spend management platform for mid-market organizations, while ApprovalMax primarily focuses on approval workflows and financial process automation. Beyond approvals, Fraxion connects requisitions, purchasing, budgets, POs, AP automation, spend analytics, and payments in one system. This gives finance teams proactive control over spend before a purchase happens, rather than primarily automating approval processes after a transaction is initiated.
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3
AccountsIQ
AccountsIQ
AccountsIQ cloud accounting software simplifies the capture, process and reporting of financial data across multiple locations. Put simply we transform finance functions by enabling CFOs, Finance Directors and Financial Controllers to: - Get a holistic view of their organisation and subsidiaries - Access real-time, powerful reports and KPIs - Get superb analytics through our multi-level coding capability - Automate consolidation - Work more effectively and flexibly with our collaboration tools and apps - Gain efficiencies through integration of key business systems. Our financial management software was awarded Mid-Market and Enterprise Accounting Software of the Year 2019 and 2018 and we were a finalist in 2020.Starting Price: £199 -
4
QBILLY
QBILLY
Our cloud-based AP software automates invoice processing and enhances your existing accounts payable financial software to create a seamless platform that allows your accounts payable department personnel to work from anywhere, remotely or in the office, without purchasing expensive accounting software. QBILLY provides a secure, simple, and cloud-based AP add-on solution for receiving, tracking, routing, approving, archiving, and paying vendor invoices while integrating with most accounting software systems. Our software provides you with wizards to easily configure the system to work the way you want it to work. Also, our software allows you to connect your financial stakeholders to AP information with a cost effective and flexible solution that is accessible from anywhere and from any device. This software will eliminate manual processes to reduce the number of accounting errors and allowing you to become more productive, reduce costs, and go paperless.Starting Price: $14.99 per month -
5
Lightyear
Lightyear
Automate your data entry, with line by line data extraction. Consolidate your bookkeeping, bill approvals and purchasing within one intuitive cloud platform with the world’s fastest Purchasing and AP automation software, Lightyear. The Lightyear suite of products is designed for large and mid market businesses across all industries. We provide advanced procurement & PO Approvals. Direct to Supplier ordering. Goods Received matching and automated 3-way matching Budgets. Industry-leading line-item data-extraction from Bills & Credit Notes. Advanced Bill Approvals. Automated supplier statement reconciliation. Instant messaging & notification centre. Mobile app approvals. Integrations with leading Accounting software and ERP systems. Detailed reporting. Archive with full audit trail. Lightyear is a multi-award winning 5* rated app across Capterra, Xero, Netsuite and Quickbooks.Starting Price: $99 per month -
6
Approveit
Approveit
Streamline Business Processes with Approveit Approveit revolutionizes workflow automation within Slack and Microsoft Teams. Simplify task assignments, invoice approvals, and contract management with easy-to-set-up templates, automating processes across finance, HR, IT, procurement, legal, marketing, and sales departments. Approveit offers robust task management, enabling you to create, track, and manage tasks directly in your preferred communication platform. Gain transparency with dedicated boards and real-time updates. Why Approveit? Automate repetitive tasks Integrate with over 100 apps Cut spend approval time by 70% Reduce errors and boost efficiency Plus, with every 100 approvals, we plant a tree, contributing 1% of revenue to carbon removal. Try Approveit today and transform your business operations with ease!Starting Price: $89 per month -
7
AgilLink
AgilLink
Enable end-user approvals on any device and deliver customized financial statements with detailed drill-down and full audit capabilities. Reduce accounting errors with bill pay and recurring invoice generation. You can also import City National Bank credit card statements directly into AgilLink. Manage multi-entity general ledgers with a comprehensive workflow dashboard, consolidated financial period management, and single sign-on across accounting, bill pay, accounts receivable, document management and online banking systems. Leverage a high level of security and business controls with user-level, role-based permissions and audit trails backed by information security risk assessments and protocols. -
8
RecWise
RecWise
A reconciliation should begin with comparing the General Ledger closing balance to the sub-ledger or other relevant sources (such as bank statements or other third-party documents). Differences between the two need to be investigated, quantified, and where possible, resolved by posting correcting journals to the general ledger or sub-ledger as required. Anomalies should be recorded as reconciling items to provide visibility. The balances should match and be fully supported with all documentation attached to the reconciliation. The review process ensures the reconciliation is complete, and you can also add a layer to approve the reconciliation being complete. A framework and a standardised process go a long way to improve the reconciliation process each month-end. -
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Portal 360
Portal 360
Portal 360 is an AI‑powered practice management and client portal platform built for accounting firms and bookkeepers looking for a simpler, more connected way to run their practice. It centralises client communication, tasks, workflows and file management into one intelligent system, giving teams full visibility and reducing daily admin. With a unified inbox and secure client portal, every email, document, task and approval stays linked to the right client. Portal 360 integrates seamlessly with Xero (Practice and Client Files) and MYOB, keeping financial data aligned with workflows and eliminating double handling. Smart workflows simplify task assignment, approvals, deadlines and workload management. Available on web, iOS and Android, Portal 360 helps firms reclaim 15–20 hours per staff member and achieve 30–50% efficiency gains, improving client experience, lowering costs and supporting sustainable growth.Starting Price: $1/per month -
10
Ledgex
Ledgex
Ledgex Pro is the first platform for multi-asset allocators that enables you to directly challenge the data quality concerns of our space; increasing timeliness, accuracy, and confidence throughout your investment office. Enter and stage data before releasing it to the rest of the office. Gain full transparency on the quality of the data, revisions, corrections, and approvals. More control over your data, with less effort. Performance over portfolio and custom groupings, insight into the source and age of the data at every level, and fresh analytics available as each number is entered and approved through Mission Control. Accounting is foundational to the investment office, so we built a foundational system that automatically generates ledger entries for every transaction entered, reconciled, and approved one time in Mission Control. Double-entry shouldn't require double-typing. -
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Black Mountain Government Accounting Software
Black Mountain Software
At the hub of Black Mountain Software is our Accounting Suite, which comes with General Ledger, Accounts Payable, Journal Entries and hundreds of reports. It connects Billing, Receipting, Payroll, Asset Manager, Budget Preparation and all other applications. For GASB Annual Financial Reporting purposes, BMS can produce reports to assist your work or your auditor’s work to prepare your Comprehensive Annual Financial Report (CAFR). The optional Purchase Order encumbrance subsystem and the Remote Requisition subsystem are embedded in our Government Accounting Software. They enable workflow that begins with paperless purchase requests/approvals and ends with accurate, real-time, to-date budget commitment information—no small thing when fiscal year end looms and over-extending budgets isn’t an option.Starting Price: $10000 one-time payment -
12
Aqilla
Aqilla
Aqilla is a mid-market, “designed for Cloud”, Accounting / Postmodern ERP solution that sits above the well-known entry level SME products such as Xero, Quickbooks and Sage. It has the capabilities of products like SunSystems (Infor FMS), SAP Business One, Netsuite, Microsoft Dynamics, Intacct and many others but at a fraction of the complexity and cost. A financial platform that integrates with the rest of the business thanks to the inclusion of API’s and plugins as standard. Quickly and easily access and analyze financial data. Beautifully crafted reports and dashboards are available to all. Full accrual-based accounting, extensive budgeting, forecast and commitment control features combined with an enterprise-class, robust general ledger system that includes full workflow approval and data audit features make it an attractive choice for commercial and governmental organizations wishing to deliver faster business benefits and reduce cost.Starting Price: $80 per user per month -
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IRIS Accountancy Suite
IRIS Software Group
We understand each accountancy practice is unique and the IRIS Accountancy Suite is designed to offer great flexibility to all. Simply choose the accountancy software modules from the full range available below to address the varying needs of your clients. With an unbeaten compliance track record, our accountancy software provides the most extensive portfolio of integrated and automated solutions for any thriving practice. Browse our complete product range below to find the ideal solution for your business or get in touch with our friendly, expert advisors who can help you find the best accountancy software for your unique requirements. Every aspect of your work and each stage of the client journey, from beginning to end, is covered by IRIS’ fully digital solutions. To name just two, IRIS OpenSpace enables quick and easy, GDPR-compliant document sharing and approval, while IRIS Docs provides comprehensive digital document management.Starting Price: $320 one-time payment -
14
Airbase
Paylocity
Airbase is the top-ranked modern spend management platform for businesses with 100-5,000 employees. It’s the best way to control spending, close the books faster, and manage financial risk. Airbase software combines accounts payable automation, expense management, and corporate cards. It guides procurement for all purchases — from initial requests to payment and reconciliation. Bring efficiency to complex business processes and accounting needs like multi-subsidiaries and purchase orders. Flexible intake and approval workflows ensure multi-stakeholder oversight and a culture of spend compliance. Airbase integrates with your other business systems and seamlessly syncs to general ledgers. Employees and accounting teams love using Airbase. -
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Prologue Financials
Fiserv
CFOs and controllers are under more pressure to report fast, accurate financials than ever before. Yet manual accounting still exists, as do the multiple systems that arise out of acquisitions. Fiserv helps resolve these disconnects. Built for medium-to-large financial services institutions, Prologue™ Financials from Fiserv is a fully integrated accounting management solution that includes general ledger, fixed assets, accounts payable and investment portfolio accounting. With integration points across additional solutions from Fiserv, Prologue Financials streamlines processes, delivering reliable, accessible information that’s crucial to the performance of your organization. Optimize financial accounting processes for more reliable and accessible business intelligence. Real-time financials, instant correction and automatic journal entry reversals. Detailed audit trails approved uses can track and maintain. User-defined financial reports. -
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Levvy
Levvy
Levvy is a next‑generation practice and work management platform tailored for accounting, professional services, and business teams. It centralizes workflows, task tracking, client management, document storage, time tracking, invoicing and billing, capacity management, and team collaboration, all within one intuitive interface. Levvy offers customizable workflow automation through expert‑designed or custom templates, helping firms eliminate manual follow‑ups, streamline approvals, and ensure every client interaction stays on schedule. Integration with tools like Gmail, Outlook, QuickBooks, Slack, Xero, and Zapier ensures seamless data flow across systems. Real‑time reporting and analytics provide 100% visibility into team progress, workloads, capacity, profitability, and performance, empowering managers and firm partners to make data‑driven decisions about staffing, pricing, and growth.Starting Price: $59 per month -
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Aestiva Invoice Approval
Aestiva Software
Make workflow, audit and compliance easy with Aestiva Invoice Approval, an invoice approval solution. Aestiva Invoice Approval has features such as intelligent approval flow, smart invoice request form, account coding tools, advanced reporting, and batch extract to A/P. Browser-based and simple, Aestiva Invoice Approval allows users to install on their servers without the need of software on their desktop computers. -
18
InvoiceAction
Artsyl Technologies
InvoiceAction is accounts payable automation software for capturing and processing supplier invoices. It extracts invoice data from incoming documents, applies validation and business rules, supports purchase-order and receipt matching, and routes invoices through review and approval workflows. Teams can manage exceptions, code invoices to the general ledger, detect duplicate submissions, and prepare approved transactions for posting to an ERP system. InvoiceAction also provides reporting on invoice and AP workflows, with configurable approval hierarchies and integrations to accounting and ERP platforms. Its use cases include automating invoice intake, reducing manual data entry, coordinating approvals, and improving visibility into payables across finance and accounts-payable operations. -
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QFacts
QFacts
QFacts is a cloud-based Quality Management System for pharmacies, compounding facilities, and regulated industries. It covers the full quality lifecycle: controlled document management with version control and approval workflows, training and competency tracking with curriculum-based assignments, event and complaint handling, root cause investigations, CAPA management, and change control. All with complete audit trails. Built for GAMP 5 and European GMP/GDP compliance, QFacts enforces role-based access control across organisations, sites, and departments. Quality managers configure review workflows, track due dates, and monitor compliance through real-time dashboards. Every action is logged and traceable, giving inspectors and auditors a clear chain of accountability from document approval through training completion to corrective action closure.Starting Price: $17/month/user -
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Approval Studio
Approval Studio
Approval Studio is purpose-built online proofing software for creative teams managing artwork and packaging design approval. Invite external reviewers via a shareable link with no account needed on their end. Review artwork with precision using 5 annotation shapes, live in-tool discussions, a built-in barcode reader, color separation, and 4 version comparison modes. Get all the tools that matter when a label error costs more than a revision round. Manage your team's efficiency with Approval Studio's project management layer. Assign and track tasks, organize projects and assets, store reference documents alongside assets, and get a full timestamped audit trail on every action across every project. Integrate with the tools that support your design review process: Adobe Creative Cloud, Shopify, Slack, and Zapier. Build custom approval workflows with API access and native MCP support.Starting Price: 65$/month for 5 users -
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DocArrow
DocArrow
DocArrow is a browser-based document management platform for the full document lifecycle: templates and document creation, OCR capture, storage with version history, AI search, permissioned sharing, role-based access control, approval workflows, PDF tools, and electronic signatures. Teams keep one master record with approvals and audit trail attached. AES-256 encryption at rest, TLS 1.3 in transit, role-based access and audit logs. Pricing: Free tier; Pro $14/month; Business $39/month per seat; Enterprise custom.Starting Price: Free; Pro $14/month; Business -
22
Cloudoffis
Cloudoffis
Cloudoffis is a cloud-based, AI-driven accounting and auditing platform designed to streamline compliance, documentation, and workflow management for accounting and audit professionals. It provides a suite of integrated tools that automate the preparation, review, and submission of financial workpapers, allowing accounting teams to organize documentation and collaborate with auditors through a centralized online system. Cloudoffis focuses heavily on the automation of Self Managed Super Fund (SMSF) accounting and auditing processes, enabling accountants to prepare structured and compliant workpapers and share them with auditors in a single click through the platform. Its modules, including SMSF Sorted, SMSF Automation, and Tax Sorted, standardize audit and accounting procedures, helping teams reduce manual data entry, speed up turnaround times, and maintain regulatory compliance.Starting Price: $150 per month -
23
Inpensa
Inpensa
A holistic approach to managing the capital expenditures lifecycle process by allowing organizations to define, plan and monitor all activities in real-time through a modern platform. Inpensa ties benefit realization to business case and strategy, establishing a full life-cycle approach ideal for managing transformation initiatives for tangible results. Our connected capital planning solution eliminates manual spreadsheets, automating the end-to-end process and ensuring always up-to-date plan information is integrated with the general ledger and other systems. Manage the funding request process with intelligent data capture that guides you through the business case development, analysis, and approval process. Beyond measuring budget accuracy and delivery timeliness, our solution captures whether benefits that drive investment decisions are realized. Plan, analyze, and approve CapEx investments in one system. -
24
Fratera
Fratera s.r.o.
Fratera is procurement-first contract and supplier management software for small and growing businesses. Connect supplier records, contracts, commitments and renewal deadlines in one searchable workspace. Know what you agreed and who acts next. Track notice periods and obligations, route approvals by delegated authority, and sign electronically with built-in e-signing. Vendor 360 brings each supplier’s contracts, risks, issues and review history together. Build reusable workflows with forms, questionnaires, conditional steps and approvals. Pro SRM adds supplier assessments, purchase requests and purchase orders. Collect missing data from colleagues and suppliers without exposing underlying records. AI assists with contract intake and answers questions with document references; people review changes. Each customer gets an isolated database, EU or US hosting and granular access controls. Readers, approvers and signers are unlimited and free. A 14-day trial is available.Starting Price: $4,000/year -
25
SES Workflow Management
SLAM Energy Software
Define your own method for progression from one stage to the next in a workflow - everybody must approve a request, more than half need approve (majority rules), or anybody can approve There are also multiple ways to automate the workflow process in SES’s software. Requests can be automatically assigned based on the request fields selected by your users and staff. Quick Assign Rules will auto-select workflow and choose assignees for routine requests and staff assignments. Automatic email rules let you decide who is notified about an issues and when. Maybe the department head needs to only know when a new issue is open and then at final approval, but the Project Manager needs to be alerted every step of the way. Set up rules such as this with a few clicks of the mouse. Once an email notification is received, based on the recipients permission level, they can access that record right from a link in their email and work on it from there.Starting Price: $700.00/one-time -
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Diligent Workflow
Diligent
Diligent Workflow is a market-leading workflow solution designed to streamline secure management, approval, compliance and storage of sensitive or regulatory documents. By automating document and media creation, Diligent Workflow improves efficiencies in project management, approval, distribution, archiving and audit trail of all your policy documents, contracts, RFPs and external-facing content and announcements. See how Diligent Workflow’s features can automate your approval processes to improve efficiency & transparency in document and content creation. -
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Candis
Candis
Candis is AI-assisted accounts payable software developed in Germany for midsize businesses. • Learning system: AI uses previous invoices to suggest GL accounts, cost centers and tax codes for review and adjustment before export. • Accounting connections: Transfer invoice data via integrations or file exports to DATEV, SAP Business One, Microsoft Business Central, Sage 100 and other accounting systems. • Approval workflows: Configure complex approvals with multiple stages, amount thresholds, assigned responsibilities and substitute approvers, keeping invoices and approvals separate for each legal entity. • Invoice checks: Automatically extract supplier invoice data, check defined mandatory fields under German VAT rules and flag discrepancies in supported XRechnung and ZUGFeRD e-invoices. • Traceable records: GoBD-certified software stores invoices for ten years on servers in Germany, logs changes and processing steps and provides full-text search and filters.Starting Price: €389 -
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Ceviche
Ceviche
Ceviche is cloud-based fund expense allocation software for finance teams at private equity, venture capital, private credit, and real estate managers. It reads invoices and expense data from accounts-payable and expense systems, then applies finance-approved rules to allocate costs across management companies, general partners, funds, and special-purpose vehicles. Rules can include allocation bases, caps, exclusions, and entity relationships, with allocations routed for approval. Ceviche creates itemized fund reimbursement invoices with supporting documents and posts intercompany journal entries to QuickBooks Online, NetSuite, or Sage Intacct. It links source invoices, allocation methods, fund-agreement terms, and approvals in an audit trail. AI extracts invoice details and drafts line items; approved rules and finance-team decisions determine allocations. It complements existing accounts-payable and general-ledger systems. -
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Collavate
Collavate
Make your ideas reality with Collavate, a secure cloud platform for collaboration and document review workflows. Create, edit, or draft documents. Collavate allows you to share these documents with other teams for further input. You can even mention specific people to ensure they comment on your work! All documents submitted through Collavate are sent through the Document Manager. The Document Manager account, or Document Admin, maintains permissions for all submitted documents in Collavate. Approval process design is simple and intuitive. Collavate supports a wide range of devices–web, mobile, hard copies, and e-ink. Our goal is to allow approvers to focus more on the document, and less on getting there. Collavate caters to your unique needs. The approval process can be customized to suit your team setup and workflows, ensuring the perfect amount of oversight and collaboration. -
30
External User Manager
Solutions2Share GmbH
Guest access in Microsoft 365 is easy to enable and hard to control. Users invite external collaborators, IT loses track, and over time the tenant fills up with guests nobody remembers inviting. External User Manager gives IT admins a structured process for every step of external access: request, approval, onboarding, and offboarding. Team owners submit guest invitations through a defined workflow. IT reviews and approves before access is granted. New guests get onboarded with the right permissions from day one. Lifecycle management keeps the guest list clean. Automatic reminders go out to team owners at set intervals to confirm whether access is still needed. No manual audits, no stale accounts sitting in the tenant for years. Everything runs inside Microsoft Teams. No external portal. Installs from the Microsoft Teams App Store. Used by IT teams managing external collaboration across 500 to 10,000+ users.Starting Price: $1,599 per license/year -
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Fabasoft Approve
Fabasoft
Large-scale projects often involve orders that each generates thousands of technical documents that you and other stakeholders need to review and approve, things like dimensional drawings and 3D models. Fabasoft Approve integrates you, your suppliers, and your customers into automated transmission, review, and approval processes that minimize manual work and increase transparency. Have access to the very latest plans and documents. In keeping with the single source of truth principle, all your data is securely stored in one central location in Fabasoft Approve, where it is accessible to you at all times. Never miss a deadline again. With Fabasoft Approve automatic alerts remind you and everyone involved in the process to finish their tasks on time. Replace manual tasks with automated processes. Fabasoft Approve puts an end to tedious, time-intensive document searches and endless document tracking. -
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Filestage
Filestage
Filestage is the online proofing and content approval software for marketing teams and agencies that need content signed off fast while keeping everything on brand and compliant. It replaces feedback scattered across email threads and spreadsheets with one review and approval process, bringing online proofing and content governance together. Teams comment directly on designs, videos, PDFs, documents, and websites, compare versions side by side, and move every file through a clear approval workflow. Filestage Review Agents pre-check files for spelling, forbidden terms, QR codes, and brand rules before reviewers are notified, and people make every final decision. Each approval is logged against the exact file version, giving brand and legal teams a full audit trail.Starting Price: €199.00/month -
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Adszy
Adszy
Adszy is an AI Google Ads agent — it finds wasted spend, drafts the fixes, and applies the changes you approve. Connect your account in about 15 seconds and Adszy works it like a specialist would: reading live data, ranking every problem by cost, and drafting fixes for search terms, negative keywords, bids, budgets, and responsive search ads. It monitors anomalies such as CPC spikes, zero-conversion spend, and impression-share drops, explains what changed with citations, and queues clear next steps. Nothing changes until you approve it — Adszy is read-only by default, with secure Google sign-in. It's also available as an MCP server, bringing your Google Ads answers into Claude and Codex.Starting Price: Free or from £79/month -
34
Comala Document Control
Comalatech
Use simple approvals or more advanced workflows to assign approvers to your documents, ensuring that the content is reviewed and signed-off. Combine approvals with electronic signatures when you use our Quality Management System workflow. Use the read confirmations feature to assign users to read a page, and track acknowledgments. The Appfire platform features dozens of top-selling apps that help teams worldwide solve big challenges. Select from three unique Comalatech-created workflows. View approved documents, or review those pending approval. The Appfire platform features dozens of top-selling apps that help teams worldwide solve big challenges. Users looking for more customization in their approval process may want to try Comala Document Management, which offers unlimited fully customizable approval workflows. To avoid technical issues, please do not install this app on the same server as Comala Document Management, or Comala Document Approval.Starting Price: $3,600 per year -
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Tiva Software
Tiva Software
Sends driver pickup notifications and offers delivery credit options. Gives driver the ability to record customer payments for non-EFT deliveries. Provides fast, complete delivery validation via handheld scanner. Scan barcodes using embedded and Bluetooth scanners and cameras. General ledger export to a wide variety of accounting packages. Proven system integration that allows seamless, streamlined, and fast deployment. Reduction in human error that results in higher profits through improved inventory levels and lower labor costs. Portal access that gives you the ability to view, edit, and approve orders prior to submission. Automatic order generation from sales, inventory, and product demand data. Elimination of the risky practice of sending mission critical data via email or FTP. Improvements in transaction speed, accuracy, and visibility that result in cost savings and increased customer confidence and satisfaction. -
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ExpenseAnywhere
ExpenseAnywhere
One Click Expense Reporting matches card charges to receipts and automatically builds the expense report so that all that’s left to do is to submit it for approval. We’ll map your General Ledger and cost code structure into ExpenseAnywhere then integrate with your ERP for faster and easier reconciliation without any time-consuming re-keying of data into your AP systems. Our proprietary Advanced Receipt Matching and Validation OCR technology is combined with custom-configured workflows to ensure that every expense is in compliance with *your* specific policies. Spend management dashboards and reports for big picture as well as detailed analysis for more informed decisions about where your corporate spend is going and how it gets there. Proprietary OCR technology matches the corporate card data to imaged receipts while it also reads the receipt for charge types that are out of compliance with your policies. -
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WebGrants
Dulles Technology Partners
WebGrants is a comprehensive Grant Management System with rich and robust features that have been added to the system over many years. Each WebGrants customer is unique. Each customer has unique requirements and business rules. WebGrants can be molded to accommodate vast differences in business rules, data, and workflow. WebGrants was designed from the ground up with flexibility in mind. Each customer can tailor their WebGrants implementation to uniquely suit their own personal needs. The data captured in the applications, reviews, grants, progress reports, payments, site visits, amendments and other oversight documents is different for each customer and different for each program. WebGrants supports the configuration of unique forms for each customer and for each customer's program. Workflow can also be tailored by customer and by program. One program can require two levels of approval while another program can require four levels of approval. -
38
Forge
Forge
Procure hardware and control spend on one platform. Collaborate with manufacturers, track orders from quote to delivery, manage purchase approvals, and more. Easily onboard and manage your vendors. A single source of truth that includes vendor capabilities, internal reviews, and documents. Establish clear purchasing steps, and create custom workflows with our no-code tool. No more wondering whose approval you need or what you’re waiting on. Effortlessly access all procurement data. From teammate purchase histories to vendor capabilities and delivery timelines, every detail is a simple search away. Sync Forge with your ERP, accounting system, contract management, and more. Forge gives you the controls you need to customize policies, roles, and approvals. An intuitive interface means no training time to get employees and vendors on the same page. -
39
TaskAutomate
Just Think Technologies
TaskAutomate is a cloud-based invoice and accounts payable automation product for businesses and accounting practices that process supplier invoices, especially those using Tally in India. Users can upload or forward invoices for AI-assisted extraction of supplier and buyer details, invoice dates and numbers, line items, GSTINs, tax amounts and totals. Validation checks and field-level confidence indicators support review before approval. Configurable approval workflows, batch processing and audit history help manage invoice handling. Its Windows Tally Bridge posts approved vouchers to TallyPrime and Tally.ERP 9, with ledger and voucher mapping; exports and integrations are also available for other accounting tools, spreadsheets and data formats. The cloud service supports invoice processing, reporting and spend analytics, while a local Windows service connects it to Tally installations.Starting Price: ₹2,999/month -
40
Patriot Accounting
Patriot Software
Patriot Accounting is an innovative, cloud-based accounting and payroll system for accountants and small business owners. Simple and intuitive, Patriot Accounting helps users efficiently track monetary transactions, invoice customers, print forms, and pay bills. By leveraging Patriot Accounting, users have the capability to set up multiple accounts, including income and expense accounts, as well as handle various types of transactions such as money withdrawn or deposited, incoming money from product sales, money for payroll, and more. Patriot Accounting offers a host of features such as cash tracking, vendor account management, profit and loss statement, transaction summary reports, expense tracking, among others.Starting Price: $20/month -
41
SenseTask
SenseTask
Capture essential information from invoices, e-invoices, purchase orders, receipts, IDs, and other documents. Customize workflows to your needs and enhance efficiency with reduced processing times. Intelligent Document Processing SenseTask’s AI extracts critical data with impressive accuracy, reducing manual data entry and errors. Process documents at lightning speed and make invoice handling seamless, so your team can focus on what matters. Document Workflows and Approvals SenseTask’s Document Management System lets you build workflows and approval steps around extracted key data, ensuring each document moves smoothly through its unique process.Starting Price: $99/month -
42
Ecesis
EnviroData Solutions
Identify, evaluate and manage EHS risks with comprehensive Job Safety Analysis, Behavior Observation, EHS Auditing and Preventive Action Tools. Sleep well at night knowing your company is in compliance with an intuitive task tracker, compliance calendar, training matrix and obligations register. Engage employees with fun and effective app-based training, EHS news, incident reporting, JHA's, behavior observations and work-place inspections. Avoid non-compliance and keep employees safe with simple-to-use management of change, new chemical approval and document control solutions. Avoid non-compliance and keep employees safe with simple-to-use management of change, new chemical approval and document control solutions. Efficiently submit chemicals for review and approval. Once submitted, new chemical requests proceeds through an automated workflow to obtain the required approval(s). -
43
CostTracker
CostTracker AS
CostTracker is a purchase order system for project-based businesses. Purchase requests, purchase requisitions, purchase order approval and real-time budget control in one cloud-based purchase order software. Every purchase starts as a request or requisition, is approved by the budget owner and becomes a purchase order that is committed against the project budget the moment it is approved – so you see committed cost in real time, not weeks later when the invoice arrives. Key features: purchase order management, approval workflows with audit trail, budget per project with strict mode to block overspend, cash flow forecast from approved commitments, AI invoice capture and three-way matching of PO, goods receipt and invoice. Integrates with Xero, QuickBooks Online, Sage Accounting, PowerOffice Go, Tripletex and Finago. Used by hundreds of companies in 30+ countries in construction, engineering, energy, maritime, aquaculture and events. Set-up in an afternoon. 14-day free trial.Starting Price: $159 per month -
44
WorksiteCore
FVE OLTENIA S.R.L.
WorksiteCore is construction management software for contractors that connects projects, jobsites, teams, field records, documents, drawings, and office approvals in one SaaS platform. Teams can manage QR or manual attendance, overtime and allowances; organize crews and role-based permissions; record materials, tasks, blockers, progress photos, and construction daily reports; open PDF plans and inspect DWG/DXF drawings; manage document revisions, approvals, tools, equipment, and vehicles; and share selected updates through a controlled client portal. Audit history, approval workflows, offline-safe text forms, and accounting-ready exports help construction companies replace scattered paper, spreadsheets, and message groups with traceable jobsite operations on web and Android devices.Starting Price: €49 per company/month -
45
Carizma QM
Axicos
Carizma QM is a web-based software that supports users in managing the entire lifecycle of regulated documents from authoring, review, approval and release to archiving. Creation and management of regulated documents, e.g. SOPs. Integrated workflows for review and approval. Automatic start of training workflow, read and understood upon approval. Electronic signature – 21 CRF part 11 compliant. Display of users who have read and understood. Validated and audit trail. Supports users to manage the entire lifecycle of regulated documents within Carizma-QM itself. The author defines key information e.g. document type (SOP, work instruction, form, checklist, etc.), title of document, process owner (department), groups of users to whom the document is applicable, review cycle. Users are defined in due time by e-mail when a document needs to be reviewed. Carizma creates the skeleton document. -
46
ZebraSign
ZebraSign
ZebraSign is a secure electronic document management system built for small and medium-sized businesses. It centralizes all documents – contracts, forms, approvals, and signed records – in one workspace with full access control and audit history. The platform’s simple interface makes it easy to manage and track documents at every stage. By moving to digital workflows, ZebraSign helps reduce paper use and storage costs while ensuring secure access to critical files. Key Features - Electronic logbooks for record keeping; - Signing on a tablet for easy, on-the-go document approval and confirmation; - Workflow automation and reusable templates for recurring business forms and contracts; - Virtual printer for instant document conversion and signing. ZebraSign brings all your contracts, forms, and approvals into one workspace where you can sign on the go, track every change, and automate routine tasks.Starting Price: $4.99 -
47
Crow Canyon Purchase Requests
Crow Canyon Software
The SharePoint. Teams, and Office 365 Purchase Order system puts Crow Canyon’s unique NITRO Studio to work managing purchasing requests and purchase order workflows. Streamline the approval process. Track and record all activities. Know at glance the status of each request and what is required to move it along. Easily replace inefficient request/voucher systems, whether paper forms, InfoPath, or other legacy tools. Greatly improve speed and accountability. Users create purchase requests using a form that can be configured for your organization’s specific requirements. The form can pull in information, such as the user’s manager from Active Directory, products and prices from a product catalog, approvers from SharePoint lists – whatever is needed to automate and streamline request creation. Once submitted, the system’s workflows send out approval notices. The approval workflows can be as simple or complex as you want. -
48
Objective Keystone
Objective Corporation
Automate and manage the entire document production lifecycle. Draft, review, approve, and publish complex documents with complete visibility and accountability. Say goodbye to juggling multiple software applications forever. No matter who is adding content to your document, you won’t waste valuable time reformatting, because publishing templates are built to your exact requirements. Updates to common clauses or images can be applied in the common content library and cascaded through all relevant documents instantly. Remove the headache of multiple document versions by having everyone work on a single source of the truth. Speed up your project by enabling multiple authors, reviewers, and approvers to work on different document content at the same time. Assign team members, subject matter experts, managers, and executives specific sections of a document for review and approval. Editor and reviewer notes can be added as contextual information. -
49
WiseCost
WiseCost
WiseCost is cloud software for government contractors and nonprofits managing federal grants that need contract-level timekeeping and labor cost allocation alongside QuickBooks Online. Employees record time by project or cost category, certify and submit timesheets, and route them for approval. Administrators can import payroll data, distribute labor and related costs across contracts or awards, calculate fringe, overhead and G&A rates, and post journal entries to QuickBooks Online. Reports cover labor distribution, indirect rates, profit and loss, and budget versus actuals. An immutable audit trail records changes and approvals for review. WiseCost also provides a read-only REST API for exporting time and labor data to other systems. CPA firms can use a multi-company dashboard to support client organizations.Starting Price: $149/month -
50
iGRIFFIN
Secuve
iGRIFFIN is the solution for consolidated account and privilege management, also know as 'Identity and Access Management'. It provides consolidated account management, control over exploitable commands, access control, and user event audit, based on multi-factor authentication to check actual users by employing multi-factor authentication methods. Also it enables effective internal control over in-house systems to be made in effect by harnessing automated processes for application and approval in case of user access. Command control over a kind of exploitable commands, which should be prohibited to be used. The control is to be enforced in such a way that only authorized users through application/approval processes can be permitted to use exploitable commands. The control is to be enforced in such a way that only authorized users through application/approval processes should be permitted to access important data.
