Best Document Management Software in the UK - Page 17
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Compare the Top Document Management Software in the UK as of November 2026 - Page 17
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1
Cisdem OCRWizard
Cisdem
Cisdem OCRWizard transforms scanned documents, PDFs, and images into editable digital files with remarkable accuracy. Powered by advanced AI, it extracts text while perfectly preserving original layouts, tables, and formatting - turning static documents into fully usable digital assets. The software handles over 200 languages and complex documents with ease, from multi-column reports to handwritten notes. Its batch processing capability lets you convert hundreds of files simultaneously, saving hours of manual work. Unlike cloud-based tools, all processing happens securely on your device.Starting Price: $39.99 -
2
Filently
Filently GmbH
Filently is an AI-powered document organization tool that eliminates the need for manual filing in cloud storage. Instead of wasting time renaming files and moving them into the right folders, Filently recognizes document types (invoices, contracts, receipts, reports), applies consistent file names, and places them in the correct folder automatically. With smart document recognition, intelligent folder mapping, and continuous learning, Filently adapts to your habits and keeps your Google Drive clean and structured. Dropbox and OneDrive support are coming soon.Starting Price: $6/month -
3
PDFTrackr
PDFTrackr
Every proposal, deck or report you send can win or lose a deal, and PDFTrackr tells you how it landed. Share it as a secure tracked link and see who opened it, which pages they read and where they stopped, with bots and email scanners filtered out so the numbers are real. The part worth paying for is Signals: who came back, who is genuinely engaged and who is worth a call now, plus a per-recipient verdict on whether a prospect read it and an alert the moment they open it or return. You also decide who can open a document at all: allow lists, block lists and a six-digit email verification code, alongside password, expiry, download control and watermarking. Free is complete: 500MB, full page-by-page analytics, 12-month history, virus scanning, no card. Pro ($9/month or $84/year) adds Signals, alerts, verdicts, CSV export, bulk links, folders and versioning, and every new account runs on Pro free for 14 days.Starting Price: Free -
4
SwiftPDFLab
SwiftPDFLab
SwiftPDFLab is a free, privacy-first online PDF toolkit with 100+ tools. PDF files and document contents are processed locally in your browser — the document is not uploaded to a document-processing server. Merge, split, compress, sign, redact, annotate, OCR, encrypt, create fillable forms, convert to and from Word, Excel and images, and manage PDF pages. No account is required for core workflows. SwiftPDFLab Editor can also change supported existing PDF text directly — replace words, adjust font size, and apply Bold or Italic where the PDF contains a compatible genuine font face. It changes supported existing text rather than covering it with a white-box overlay, and unsafe edits are refused instead of guessed. Website analytics may run separately for site usage and performance.Starting Price: Free -
5
Firma.dev
Firma.dev
Firma.dev is the developer-first e-signature API built for startups and mid-sized SaaS companies. With a clean REST API and embeddable template and signing editors, developers can ship e-signature workflows in hours, not weeks. Firma.dev's pricing model is straightforward: pay-as-you-go at just €0.049 (about 5 cents USD) per envelope. No monthly minimums, no contracts, no suprise fees. That's a fraction of the cost of legacy providers like DocuSign, which makes Firma.dev a strong fit for cost-sensitive teams scaling e-signature across products or customers. Every customer gets a dedicated workspace, a secure, partitioned space for templates, documents, and envelope usage. This makes it easy to manage usage by client or environment, with no cross-tenant exposure and no complex access rules. Firma.dev is designed with compliance in mind and aligns with key frameworks including the ESIGN Act, UETA, HIPAA, GDPR, and eIDAS. Security practices align with SOC 2 and ISO 27001 standardStarting Price: €0.049 per envelope. -
6
Elyse
Silkwood Software
Elyse® is a high-integrity controlled document management system that understands your data. Designed from the ground up to serve the people who use it, Elyse has a User-Centric data architecture that carefully mirrors the real world experience of how users expect controlled document management systems to behave. The result is: Users find what they need faster and experience less frustration. Administrators spend less time maintaining the system because there are fewer workarounds and customizations. Auditors have stronger evidence because foundational rules are hard wired. Organizations have a platform that is easier to validate and extend because it doesn't need program code to compensate for highly abstracted data. The product is configured and ready to use out of the box. Setting up Elyse does not require a team of specialists. For multi-user production environment deployment the license is a low friction trust-based per-database instance perpetual license.Starting Price: $3,500 -
7
CollectCue
CollectCue
CollectCue is a lightweight client document request and missing-item tracking tool for small bookkeeping and tax teams. It helps firms create recurring document requests, share simple upload links with clients, track what is still missing, send friendly reminders, and review submitted files before month-end close, tax preparation, cleanup work, or onboarding. Clients do not need to create an account or learn a complicated portal. They receive a secure request-specific link where they can see the required documents, upload files, or mark an item as not applicable for the period. Bookkeeping teams can monitor pending requests, missing items, uploaded files, exemption requests, reminder status, and review decisions from one workspace. Staff can view or download files, accept submissions, or request a reupload when something needs to be corrected. CollectCue is designed for small firms that want a clearer document collection workflow without adding a heavy client portal.Starting Price: $19.90/month -
8
PDFik
PDFik
PDFik turns URLs or raw HTML into pixel-accurate PDFs through an asynchronous API: submit a job, get a job ID instantly, and receive an HMAC-signed webhook when the PDF is ready — or poll and download. Rendering runs on sandboxed headless Chromium, so modern CSS, web fonts and JavaScript-heavy pages come out the way a browser shows them. Billing has two published meters — rendered PDFs and generated gigabytes — and downloads never count against your data. A free test mode exercises the whole pipeline (statuses, webhooks, downloads) without spending quota. Files up to 150 MB on every plan; generated documents are deleted within 24 hours. Typed SDKs for JavaScript/TypeScript, Python and Java, a public OpenAPI 3.1 specification, and an open-source CLI with a wkhtmltopdf compatibility mode for legacy scripts. Free plan: 100 PDFs and 0.5 GB monthly, no credit card required; paid plans from $29/month. 99.9% uptime SLA.Starting Price: $29/month -
9
DocuFast
DocuFast Technologies Ltd
Docufast is an AI-powered platform for process documentation, software training, and knowledge management. Capture a workflow using the browser extension or desktop app. Docufast creates step-by-step guides, AI videos, and interactive walkthroughs (TeachMe). Teams organize and share content in Workspaces. Smart Search helps people find existing knowledge, while analytics provide visibility into content usage.Starting Price: €11 -
10
Pearl eSign API
Pearlinfo Private Limited
Pearl eSign API is a secure, REST-based digital signing solution that enables SAP, Microsoft Dynamics, Oracle ERP, Any Custom ERP/CRM/DMS, workflow, and enterprise applications to digitally sign documents programmatically. It supports PDF and Base64 content signing, USB Token DSC, Aadhar eSign and PFX (DocuSigner Certificate) based signing, bulk document signing, DSC validation, audit trails, and secure API key authentication. The API uses JSON request/response architecture and can return signed documents instantly for storage within your existing application. Documents are processed during signing and are not permanently stored. Pearl eSign API helps organizations automate document signing, reduce manual processes, improve workflow efficiency, and scale digital signing across teams and departments. It is suitable for SAP, Microsoft 365, Dynamics, Any ERP/CRM/DMS, fintech, banking, government, and other enterprise applications.Starting Price: $1/document -
11
Formula Manager for Excel
Uniform Software Limited
Formula Manager for Excel is a high-productivity desktop add-in designed to streamline workbook auditing, batch formula creation, and defined name management. Operated directly from a dedicated Excel ribbon tab, it transforms spreadsheet maintenance for complex financial models and large datasets. The central Explorer window provides a searchable grid of all defined names, range formulas, and table names. Dedicated "Referred By" and "Refers To" panels offer instant two-way dependency tracking across worksheets. Powerful diagnostic tools allow users to filter metadata to isolate broken #REF! errors, hidden ranges, 3D references, and unused names. Formula Manager accelerates modeling through pattern-based batch naming (e.g., Region??), bulk scope switching, and a safe export/import grid workflow with automated syntax checking. Trial: 7-day through Microsoft Store, 30-day through Microsoft Marketplace.Starting Price: $2.39/month/user -
12
PDF Creator for Excel
Uniform Software Limited
PDF Creator for Excel is an Excel-based app that eliminates distorted, unreadable PDF exports. When exporting wide diagrams, Gantt charts, or expansive spreadsheets, standard PDF utilities force content onto rigid page sizes (A4/Letter), causing Excel to squash graphics into microscopic text. PDF Creator for Excel solves this by automatically calculating content boundaries and defining dynamic custom paper sizes (up to 200x200 inches). Embedded directly in the Excel ribbon tab, it generates crisp, 1-to-1 scale PDF documents in a single click. Key Features: • Dynamic Custom Page Sizing: Automatically fits paper dimensions to your exact selection. • Zero-Distortion Output: Eliminates font compression, line warping, and awkward page cuts. • 100% On-Device Security: Operates locally via native Windows drivers (Microsoft Print to PDF). • Procurement & Licensing: Distributed and sold via Microsoft Marketplace. Subscriptions can be managed through the Microsoft 365 Admin center.Starting Price: $1.89/month/user -
13
Thinkfree Document Editor SDK
Thinkfree
Thinkfree Document Editor SDK, previously offered as Thinkfree Office, lets developers embed a full Office editor in web applications and control documents through object-level APIs. It supports Word, spreadsheet, and presentation editing for DOCX, XLSX, PPTX, and ODF files, without building an editing layer from scratch. The SDK is designed to work as part of an application rather than as a separate Office product. Applications can combine interactive editing with programmatic document operations and AI workflows, allowing users to review and continue editing in the same editor. • Embeddable Office editor UI for word processor, spreadsheet, and presentation documents • 900+ Object-level APIs for paragraphs, tables, ranges, sheets, charts, slides, and shapes • High-fidelity editing for DOCX, XLSX, PPTX, and ODF documents • Document tools that LLMs or AI agents can invoke • Real-time collaborative editing • Self-hosted deployment, or a Thinkfree-managed cloud APIStarting Price: Free, or from $900/year -
14
Pditor
Pditor
Managing PDFs shouldn't mean jumping between clunky tools. Pditor is your all-in-one, secure cloud-based document workspace, combining essential PDF utilities with advanced AI capabilities. Why Choose Pditor? • Core Utility Suite: Merge, split, compress, edit text, and request legally binding e-Signatures. Convert Bank Statements to Excel with exact formatting and run fast OCR text extraction. • Interactive AI Assistant: Chat directly with 100+ page documents. Get instant summaries, multi-language translations, and exact page citations in seconds. • Automated PII Redaction: Safeguard data privacy by automatically detecting and masking sensitive information like SSNs, emails, and financial metrics. • Smart Comparison: Track document revisions side-by-side with automated diff analysis. Pditor is the ultimate high-speed alternative to costly PDF software. Built for legal teams, financial analysts, researchers, and students who want to work smarter. Try Pditor today!Starting Price: $2.99 -
15
Thinkfree Document Management SDK
Thinkfree
Thinkfree Document Management SDK adds a document management layer to applications through REST APIs. Object storage provides a place to store and retrieve files. Document-centric applications still need version history, permissions, metadata, search, locking, and a lifecycle. The SDK provides those capabilities without replacing existing storage. This SDK connects to AWS S3 and S3-compatible storage and supports multiple tenants from a single installation, with an operator portal and IP-based access restrictions for managing tenants and accounts. It is deployed with Docker in customer-managed environments. • Document versioning with history and restore • Locking for concurrent access • Permissions and sharing for named users, the whole tenant, or public links • Application-level metadata and search • Audit logs with CSV export • Built-in MCP server for AI clients • Multi-tenant deployment managed through a Super Admin portal with IP-based access restrictionStarting Price: Free, or from $476.49/year -
16
PORTALD
IT BOFFINS LTD
PORTALD is a branded client portal for UK small businesses to collect documents, photos, forms and signed agreements. Businesses create named checklists, review uploads, approve items or request replacements with a reason. Optional AI checks compare uploads with instructions and provide early feedback; the business makes the final decision. The portal also supports online forms, signatures and staff access with managed roles. A Xero integration lets clients view and download their own invoices, including paid invoices. Clients use the portal in a browser on a phone or computer, with no app to install. Solo costs £25 + VAT per business/month for up to 100 customers and 500 MB of storage. Practice costs £75 + VAT/month for up to 1,000 customers and 5 GB of storage, plus a custom portal domain and priority support. The 14-day Solo trial includes AI checks and requires no payment card. IT BOFFINS LTD builds and operates PORTALD in the UK.Starting Price: £25/business/month -
17
Scantivo
CAMPO STELLATO
Scantivo is a mobile document-scanning app for iPhone, iPad and Android that captures paper documents and saves them as PDFs. Its continuous scanning workflow lets users create separate PDFs one after another without leaving or restarting the camera. Users can organize files, add pages to existing PDFs, and search by document name; on-device OCR supports automatic naming and, with Scantivo Unlimited, searches within recognized text. Unlimited also unlocks full page editing, photo capture, encrypted backup and restore, optional library sync across devices on the same platform, and Scantivo Pulse revision alerts for compatible iCloud Drive folders on Apple devices or Google Drive folders on Android. The app offers a free tier limited to 15 saved PDFs monthly and an optional 14-day trial of paid tools; Unlimited is a one-time purchase with no subscription. Scanning and OCR work on-device, and no Scantivo account is required.Starting Price: Free -
18
ProofSign
ProofSign
ProofSign is an electronic-signature and document-verification platform for individuals, professionals, teams and organizations signing finished PDFs. Users upload documents, invite signers and approvers, and run single- or multi-party workflows. Participants verify email access with a one-time passcode. ProofSign records signing intent, participant actions and timestamps in an audit trail. Completed PDFs include a SHA-256 fingerprint and evidence recipients can check through a public verifier without an account. The service supports agreements and finalized documents that need an auditable signing record and a way to detect later file changes. Its free plan allows single-party signing and verification for up to 10 documents monthly under fair use. Users can earn credits through onboarding and signing milestones. The Pro plan includes a verification API.Starting Price: £0/month -
19
Zoom Paper
Zoom Communications
Zoom Paper is a cloud-based word processor for creating, editing, and sharing structured business documents. It supports paginated layouts, headings, headers and footers, templates, comments, suggestions, mentions, tracked changes, and real-time collaboration. Users can import and export Microsoft Word and Google Docs files, then refine drafts with ZoomMate AI tools for drafting, reorganizing, summarizing, translating, and adjusting tone using relevant Zoom conversation context. Teams can produce proposals, reports, briefs, policies, and other client or internal documents, manage sharing permissions, and collaborate in Zoom Workplace, including during meetings and through Zoom Chat. Zoom Paper is part of the Zoom AI Productivity Suite; manual document creation and editing are included in the free Basic tier, while AI features require eligible paid access and credits.Starting Price: $8.33/user/month -
20
Zoom Sheets
Zoom Communications
Zoom Sheets is a cloud spreadsheet application in Zoom Workplace for creating, editing, analyzing, and sharing team spreadsheets. Users can enter data, apply formulas and functions, format cells, build charts, sort and filter records, and use pivot tables for analysis. The product supports collaborative editing, sharing and permissions, and version history, with import and export for Excel and CSV files. Built-in AI can generate spreadsheet structures from natural-language prompts, draft formulas, create custom functions, and help edit or analyze selected data. AI features require an eligible Zoom Workplace account, an AI Productivity Suite or ZoomMate license, and available AI credits. Teams can use sheets for budgets, reports, planning, and project tracking, and can reference files from Zoom Meetings, Zoom Hub, Google Drive, or OneDrive.Starting Price: $8.33/user/month -
21
Ordecto
Ordecto
Ordecto is a browser-based PDF accessibility checking and remediation workspace for agencies, accessibility specialists, and in-house document teams. It edits document tags, reading order, headings, lists, tables, figures, links, and form-field labels, and can suggest image descriptions. Users can review issues and download a repaired PDF with a validation report; repairs create a separate copy so the uploaded original stays unchanged. Ordecto checks PDFs against PDF/UA-1 and WCAG 2.2 and identifies findings that may still need human review rather than treating automated checks as a guarantee of accessibility. Checking is available at no charge, with a monthly allowance for repairs. The product serves teams producing, remediating, or reviewing accessible PDFs, including public-sector, education, and publishing workflows.Starting Price: £0/month -
22
MapRows
MRSLM Group
MapRows is a Google Sheets add-on for turning address and coordinate data into location information and map visuals. It can geocode addresses into latitude and longitude, separate address components, reverse-geocode coordinates, calculate straight-line distances, and add a map of points to a sheet. The Pro plan also supports driving, walking, and cycling distance and travel-time calculations. Results are written into new columns with a status for each row, and larger jobs can resume after daily usage limits reset. MapRows is intended for people and teams that organize location data in Google Sheets, including small businesses that need to review addresses, compare distances, or visualize sets of locations. A free tier provides 100 lookups per day, with Pro plans available monthly or annually.Starting Price: $9/month -
23
HanFlow PDF
Quantum Materials
HanFlow PDF is a PDF editor for Windows and Mac, with Android and iPhone apps and browser-based access on tablets and phones. Users can edit PDF text and images, convert PDFs to Word or PowerPoint, create PDFs from images, and export PDF pages as images. OCR makes scanned pages searchable, while page tools support merging, reordering, rotating and numbering. Users can add highlights, comments and freehand annotations. The free edition includes viewing, annotation and page management; editing and conversion are available during a one-month trial. Paid plans include monthly and yearly subscriptions and a perpetual license. HanFlow PDF serves office workers, students and small businesses that need to review, organize, convert or edit PDF files across devices.Starting Price: ₩4,900/month -
24
isoTracker Document Control
isoTracker Solutions Ltd
isoTracker Document Control by isoTracker Solutions is a cloud-based document control and management software that automates the control of documents that meets the requirements of ISO 9001, ISO 13485 and other similar standards. Secure and automated, isoTracker Document Control allows users to store important documents, protect them with encryption, and permits access in a controlled way. isoTracker Document Control also features an automatic archive of old documents and maintenance of a historical record of all documents. Electronic signature requirements can be activated to comply with 21 CFR Part 11.Starting Price: $17 USD/month/user -
25
Cognidox
Cognidox Ltd
Cognidox is an online document management system for high-tech, medical device and life sciences product development sectors. Available in the cloud or as an on-premise solution, Cognidox promotes better product lifecycle management and knowledge transfer from developers to clients, partners, and customers. Secure and reliable, Cognidox provides plug-ins for various programs such as Microsoft Office, and we also offer a robust API so that you can integrate almost any process with Cognidox In addition to the core function as a DMS, an add-on for Cognidox also offers a way of allowing licensing and distribution of documents to third parties via fully sandboxed site so you have the power to publish specific documents whilst keeping your main storage secure. Another popular add-on is the gBMS - graphical Business Management System, Use Visio to easily capture your business processes, a good BMS should give you clear oversight of your entire operation.Starting Price: £10 p/user -
26
UniPhi
UniPhi
UniPhi is a Portfolio Tracking Management application, designed to demonstrate how well projects are running. With a highly transparent platform, the software gives your clients, staff, and owners the ability to identify issues, collaborate, and run predictive analytics with the use of the dashboard 'Summary Tools.' Using the color status indicators, leaders will quickly distinguish between projects that are on track and projects that can potentially be at risk for failures. The entire suite is mobile-friendly and fail-proof, as it's built to live in the cloud. Other features include Budget Management, Milestone Tracking, Time & Expense Tracking, and Resource Management.Starting Price: $10.00/month/user -
27
Naranga
Naranga
Naranga is the leading franchise management software that is making operations easier and saving thousands of dollars for hundreds of franchisors across the globe. Brands like Edible Arrangements, Inspire Brands, Honey Baked Ham, Painting with a Twist, Outdoor Living Brands, Dwyer and Floyds Barbershop trust Naranga to help manage their business. Built by a franchisor for franchisors, Naranga is a one stop solution for all your franchising needs. Our franchise solutions assist with on-boarding new franchisees, centralize operations, communications, lead management, brand standards, and POS. Naranga has added 200 new brands in 2017-2018 alone. With 300+ total brands, we offer the simplest, most intuitive solutions on the market today. #SimplySucceed #PartnerOverProviderStarting Price: $5/location -
28
TimeSolv
ProfitSolv
Track time effortlessly and bill accurately with TimeSolv, a web-based time tracking and billing software for legal professionals. TimeSolv is an easy to use and intuitive platform that offers a wide range of features to help legal professionals improve their efficiency and profits. These include time tracking, document management, invoicing, reporting, expense tracking, and project management tools.Starting Price: $32.00/month/user -
29
Showcase Workshop
Showcase Software
Showcase Workshop turns your iOS, Android, or Windows device into a powerful sales, presentation, and training toolkit. Create stunning, interactive presentations that your colleagues can download, present, and share straight from their device. Keep your content up-to-date, on brand, and ready for any remote sales presentations or screen-to-screen sharing that comes your way. - Import existing content and create engaging presentations with photos, PDF documents, links, videos, animations, and interactive forms or calculators. - Available offline — never worry about unreliable WiFi again! - Share content straight from your device — then track when how your prospects are using it. - Keep your sales team up-to-date with push notifications whenever you update a presentation. - Save on printing costs by switching to digital presentations.Starting Price: $29.00/month/user -
30
GoCanvas
GoCanvas
Eliminate expensive and inefficient paper forms and save more time with customizable mobile forms from GoCanvas. GoCanvas is a cloud-based mobile platform that enables businesses to replaced outdated processes and automate how work is done. With GoCanvas mobile apps, organizations and their field workers can quickly collect information using their mobile devices, share that information, and easily send data back to the office so that business keeps moving. GoCanvas also offers businesses access to tools such as barcode scanning, image capture, mobile payments, GPS, and e-signatures.Starting Price: $30.00/month/user
