Xoralia

Xoralia

Content Formula
Zavanta

Zavanta

COMPROSE
+
+

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About

Xoralia is policy and controlled-document management software for organizations using Microsoft 365. It manages policies, procedures and governed documents through version control, approval, publication, review and renewal workflows. A searchable library, document ownership and review metadata, and Microsoft Entra ID group targeting help deliver current documents to the right staff. Employees can read and acknowledge assigned policies in Xoralia, SharePoint or Microsoft Teams. Automated reminders, knowledge checks, timestamped records and dashboards help teams monitor completion, understanding and audit evidence. Xoralia is designed for compliance, risk, HR, quality and policy teams, particularly in regulated organizations that need to manage procedures and document employee attestation within their Microsoft 365 environment.

About

Need a better way to capture policies, SOPs, and work instructions and make them accessible to your workforce? Zavanta is web-based system for building clear, easy-to-update policies and procedures, online portals, and manuals people WANT to use! Clear communication is essential for improved workforce performance and compliance. Other tools simply manage documents or pair MS-Word with workflow, so you are on your own as far as the content itself goes. Zavanta combines structured, standardized authoring with powerful content management. Zavanta’s specialty is high-quality, easy-to-update content. Even a novice can create user-friendly content in HALF the time of MS Word-based methods (really, our customers have timed it!). General-purpose tools (MS-Word, Wikis, Excel) are cumbersome and lack the controls needed to ensure authors avoid common mistakes and prevent variation between writers. Conventional documents don’t work on mobile devices.

Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Not Supported
iPad Not Supported
Android Not Supported
Chromebook Not Supported

Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Not Supported
iPad Not Supported
Android Not Supported
Chromebook Not Supported

Audience

Compliance, risk, HR and quality teams in Microsoft 365 organizations that need to control policies, SOPs and controlled documents and prove staff compliance, particularly in regulated sectors such as financial services, healthcare and life sciences, education, aviation, manufacturing and the charity sector.

Audience

Companies and organizations of all sizes interested in a more effective method for creating and managing policies and standard operating procedures and making them available to their employees

Support

Phone Support Supported
24/7 Live Support Not Supported
Online Supported

Support

Phone Support Supported
24/7 Live Support Not Supported
Online Supported

API

Offers API Supported

API

Offers API Not Supported

Screenshots and Videos

Screenshots and Videos

Pricing

$4000/year
Licenses are purchased annually in user tiers based on the number of people who need access. The starting price is $4,000 per year; the applicable user tier is not specified.
Free Version Not Supported
Free Trial Supported

Pricing

No information available.
Free Version Not Supported
Free Trial Not Supported

Reviews/Ratings

Overall 0.0 / 5
ease 0.0 / 5
features 0.0 / 5
design 0.0 / 5
support 0.0 / 5

This software hasn't been reviewed yet. Be the first to provide a review:

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Reviews/Ratings

Overall 4.0 / 5
ease 5.0 / 5
features 3.0 / 5
design 4.0 / 5

Pros & Cons from Real Users

Pros

  • This software allows for publishing of documents to end users while minimizing the risks of common issues in my enterprise. We shouldn't have to worry about end users accidentally altering the documents, or performing edits poorly, or messing up the formatting and sending it back to us to fix it later, or multiple versions of the same document diverging from each other. It will mitigate a lot of issues we have seen.

Cons

  • When authoring a document, there are some areas where the functionality could use some improvement. There are many strange little bugs that add up to consuming enough of my time that I feel compelled to write this review in hopes that someone from Zavanta sees it, cares, and does something to improve the platform. 1. There is no clear means to paste text from, say, a Word document without carrying over formatting. So, if I want to keep everything in the default font I have in Zavanta, and I don't want to type everything from scratch, then I have to paste it in whatever format it is in the source document, and then re-dress the font and font size in Zavanta. 2. When I go to change font and font size in Zavanta, a bug frequently occurs: I select all the text in a text box, then I go up to the font dropdown box to change the font. When I click the font dropdown, it un-selects all the text I had selected for reformatting, so now any new font I select doesn't apply to any text. I typically have to attempt to select the text and then click the font dropdown anywhere from as few as 3 to as many as over 20 times before it randomly works properly. Rarely ever does it work in one try, if ever. Except a few lucky sessions where it worked every time. I have yet to see any rhyme or reason to this. I have tried it in Google Chrome and Microsoft Internet Explorer. 3. In cases where some important operating words are in bold or underlined for emphasis, and I need to change the font or font size, in addition to the problem above, Zavanta will only change the font for the characters from the beginning of the line of text to the point where the bolding or underlining state changes. I'll have to repeat the process of repeatedly highlighting the text that wasn't reformatted and chasing the font dropdown again for each state of bold or underline, etc. in the line of text. 4. The above combination of three issues have a bad synergy, and the overall effect of making simple tasks take much longer, and more frustrating than they should ever be. 5. Table formatting is problematic to the extent that my team has decided the best way to do tables, is to import an image of the table from MS Word. Any time a piece of information in the table needs to change, the table needs to be re-worked in MS Word, a new image made and imported into Zavanta. The table feature in Zavanta does not seem to allow for more complex tables, where one row may have one column that serves as a heading for the next several rows, which may have three columns; followed by another row with one column that serves as a heading for the next set. (Here's where we run into problems) If the next set of rows needs four columns, we can't do this without throwing off the section with three columns above. 6. The process of importing an image into Zavanta has some issues. There is a feature to copy/paste an image from the clipboard, that I have never seen work. So when I need to import a table, the easiest way to do this that I know of would be to take a screen shot in a program like OneNote. Then copy/paste that image from OneNote into Zavanta. Well, I click the button to copy/paste from the clipboard, and it doesn't work at all in Internet Explorer, and in Chrome it tells me there isn't an image in the clipboard. So then I open MS Paint, and I paste the image into Paint and save it to my desktop. Then I copy the file and go to paste it into Zavanta as an image, and it does the same thing. However, I can drag and drop this file in, so it works this way. it just seems to require several unnecessary steps to get an image imported, which I wouldn't need to do anyways if the table editor in Zavanta were more functional.

Training

Documentation Supported
Webinars Supported
Live Online Not Supported
In Person Not Supported

Training

Documentation Supported
Webinars Supported
Live Online Supported
In Person Not Supported

Company Information

Content Formula
Founded: 2005
United Kingdom
xoralia.com

Company Information

COMPROSE
Founded: 1987
United States
www.comprose.com/zavanta-software.html

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Categories

Policy Management Supported

Categories

Policy Management Features

Approval Process Control Supported
Attestation Supported
Audit Trails Not Supported
Policy Creation Supported
Policy Library Not Supported
Policy Metadata Management Supported
Policy Training Not Supported
Reporting / Analytics Supported
Version Control Supported
Workflow Management Supported

Business Process Management Features

Access Controls / Permissions Not Supported
Alerts / Notifications Not Supported
Business Process Automation Not Supported
Business Rules Management Supported
Collaboration Supported
Process Change Tracking Supported
Process Mapping Not Supported
Process Modeling & Design Not Supported
Visual Workflow Management Not Supported

Integrations

Microsoft Entra ID Supported
Microsoft Outlook Supported
Microsoft SharePoint Supported
Microsoft Teams Supported

Integrations

Microsoft Entra ID Not Supported
Microsoft Outlook Not Supported
Microsoft SharePoint Not Supported
Microsoft Teams Not Supported
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