Notion vs. Trello Comparison


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		Related Products ClickUp Every day your team loses hours bouncing between disconnected apps. The problem isn't your people. It's that your software was never built to work together. Bundling tools doesn't fix it. You need convergence. ClickUp is one platform where projects, docs, chat, goals, and AI share the same foundation so nothing gets lost. AI Agents handle busywork around the clock. Context is always intact. Your whole operation finally runs like it should. Tasks, 15+ views, automations, real-time docs, built-in chat, time tracking, whiteboards, goals with automatic rollups, and 1,000+ integrations. All connected. All in one place. Enterprise-ready: SOC 2 Type II, SSO/SAML, advanced permissions. Trusted by teams from startups to the Fortune 500. Stop patching a broken system. Get back the hours your team was never supposed to lose. Free Forever plan available. No credit card required. 18,385 Ratings Visit Website Axero Your organization is unique, so shouldn't your intranet be, too? Axero streamlines knowledge, communication, and collaboration in one digital hub tailored to how your teams actually work. Combining the speed of an out-of-the-box solution with the flexibility of a custom platform, you get a digital headquarters that feels 100% you. Maximize ROI through Customization: Configure workflows, structure, and design to match your specific organizational goals. Preserve IT Resources: Achieve granular control with the in-house experience without distracting your IT team from core projects. Hyper-Relevant Communication: From AI tools to role-based permissions, ensure employees only see the info they need to succeed. Seamless Integration: Connect your existing ecosystem with 500+ REST APIs and integrate with the tools you use today. Not one Axero intranet is the same and that's because every workplace is different. Increase productivity and efficiency with an intranet that works for you! 219 Ratings Visit Website Process Street Process Street is an AI-powered compliance operations platform that automates complex workflows, enforces standards, and tracks audit data in real time. Teams use it to create structured SOPs, assign tasks, collect data, and monitor execution with intelligent oversight. From onboarding and audits to vendor management and document control, Process Street ensures every step is followed and every action is logged. Built for regulated industries like financial services, healthcare, and manufacturing, it supports frameworks such as ISO, SOC 2, SOX, and HIPAA. With role-based permissions, audit logs, and powerful integrations, Process Street replaces static documents, spreadsheets, and manual processes with a single automated system of record. Use AI to streamline approvals, catch risks early, and generate audit-ready evidence. Trusted by teams at Cargill, DoorDash, Farmers Insurance, and Hartford Healthcare. 1,119 Ratings Visit Website ONLYOFFICE Docs ONLYOFFICE is an open-source project that offers cloud-based and self-hosted solutions for business of all sizes. The key product is ONLYOFFICE Docs, a secure office suite that seamlessly integrates into the most popular platforms, e.g. Odoo, Alfresco, Confluence, Pipedrive, Redmine, SuiteCRM and more. When integrated, ONLYOFFICE Docs provides the users of your business app with editors for documents, spreadsheets, presentations, forms, PDFs and diagrams. The ONLYOFFICE suite makes it possible to collaborate on office files in real time. The built-in AI assistant is compatible with ChatGPT, DeepSeek, Mistral and other AI providers to ensure a flawless editing experience. You can use Docs within ONLYOFFICE DocSpace, a room-based document collaboration platform that allows you to create dedicated spaces where you can assign access permissions and collaborate with your teammates. With DocSpace, you can store, share and co-edit office files, and even interact with third parties. 715 Ratings Visit Website Planfix The Planfix platform allows organizations to manage their entire business online. Regardless of company size and industry, Planfix has something to offer as an excellent project and work management tool. With Planfix, your company gets a fully customizable management system, from process design to appearance. The integrated Planfix platform allows users to manage tasks and projects, CRM, sales, marketing, production, logistics, support services, finance, and human resources all at once. Data transfer between teams is seamless — for example, transactions during the implementation stage become projects, which are then transferred to support. We believe that Planfix is suitable for private businesses, nonprofits, public organizations, and any other group working towards a common goal. More than 68,000 users use Planfix to automate business workflows in over 7,000 companies. 57 Ratings Visit Website Haystack Haystack is a modern, easy-to-use intranet that connects everyone in your organization to the people, information, and resources they need to thrive. Automated multi-channel delivery ensures your most important messages cut through the noise and reach everyone at the right place and the right time. No-code customization and a modular design make it easy to keep key resources, knowledge, and organizational culture in the spotlight. Smart, integrated search empowers employees to spend less time searching for information, and more time making progress toward goals. A dynamic company directory and rich employee profiles make colleagues across the world feel like they’re right across the hall. With customizable iOS and Android mobile apps, Slack and Microsoft Teams integrations, and an intuitive design employees love, Haystack brings an outstanding digital employee experience to your entire workforce, no matter where their work takes them. 283 Ratings Visit Website Project Insight Project Insight is a strategic project and portfolio management software that gives companies a complete picture of the work happening across their entire organization. Streamline workflows, automate processes, enhance collaboration, and capture project data points from all your teams and systems in one central command center so you can make confident decisions about business. Manage work at the project, program or portfolio levels and integrate with the tools you already use, including Azure DevOps, Jira, Microsoft, Salesforce, and ServiceNow, and HubSpot to eliminate the need to manually key in data across teams. With the most views of any project management platform, teams can keep tabs on assignments, status, risks, resources, capacity, schedules, budgets, and more. Project Insight also offers free view only seats for clients. The power of AI can be used to assign action items after meetings, predict future capacity, balance workloads, & select the right resources. 122 Ratings Visit Website Wrike Wrike’s powerful work management platform enables distributed teams to collaborate in real-time on complex projects. Our versatile, cloud-based software is trusted by top tech companies across the globe, including Siemens and Fitbit. Wrike’s award-winning features include cross-tagging, custom item types, dynamic request forms, and automated workflows. With our 400+ app integrations, you can streamline tasks and keep all your favorite tools in one place. Experience the power of voice commands and smart replies with our Work Intelligence™ software. We also offer pre-built templates designed for specific teams, helping you kick-start your sprint planning, manage Agile projects, assess risks, and adapt to unforeseen changes with ease. Worried about keeping your data secure in the cloud? No problem! Our enterprise-grade security boasts 99.9% uptime, as well as continuous data backup, user authentication, role-based access control, and data encryption. Start your free trial today. 7,631 Ratings Visit Website deskbird What is deskbird? deskbird is the workplace management platform that puts employees first. With an intuitive booking system for desk and other resources, powerful analytics, visitor management and easy integrations, it saves costs, optimizes office space, boosts productivity, and fosters team collaboration—all in one easy-to-use app. Why is deskbird different? 📱 All-in-one: one app for desk booking & scheduling, no juggling required. ✅ Ridiculously easy: intuitive, no training needed—so simple a child could use it. 💪 Powerful yet simple: advanced analytics, AI, desk, and resource booking tools without complexity. 🤝 Built for teams: see when colleagues are in, making collaboration effortless. 🔧 Fits your needs: works with 200+ integrations like MS Teams, Outlook or Slack. Who uses deskbird? Over 5,000 offices globally, including industry leaders like Deloitte, Decathlon, Philips, Heineken, and Samsung, use deskbird to simplify their hybrid office operations. 404 Ratings Visit Website Google Workspace Google Workspace with Gemini integrates premium AI into Gmail, Docs, Drive, Meet, and more, helping businesses work smarter, not harder. Draft emails faster, generate ideas, and summarize documents effortlessly with AI-powered assistance. Manage tasks, schedule meetings, and stay organized across devices with seamless collaboration tools. Whether you're handling client communications, creating content, or running daily operations, Workspace helps businesses stay productive and focused. Workspace provides companies with professional branding (e.g., name@yourcompany), pooled cloud storage, and strict data privacy, ensuring your business data belongs entirely to you and is never used for advertising purposes. Gemini, Google’s most powerful AI, is now seamlessly integrated into the apps you already use. Instead of juggling fragmented apps, Workspace offers a unified, highly productive environment. Save 25% today on any plan (Starter, Standard, or Plus) for your first 3 months by clicking "Save 25%" above! 69,146 Ratings Visit Website
About Notion is a highly versatile and collaborative workspace designed to help individuals and teams manage documents, wikis, projects, and tasks efficiently. It offers a wide array of features like customizable views for workflows, project tracking, and document creation, all within a single platform. Notion allows users to create a shared knowledge base, organize notes, and collaborate seamlessly on content creation. Additionally, its built-in AI assistance features help users summarize, write, and instantly search for relevant content, significantly enhancing productivity. The platform integrates effortlessly with other popular apps such as Slack, Google Drive, and Trello, providing a seamless experience for teams looking for an all-in-one platform to manage their projects, goals, and knowledge in an organized, collaborative environment.	About Trello helps teams work more collaboratively and get more done. Trello’s boards, lists, and cards enable teams to organize and prioritize projects in a fun, flexible, and rewarding way. Whether it’s for work, a side project or even the next family vacation, Trello helps your team stay organized. Dive into the details by adding comments, attachments, due dates, and more directly to Trello cards. Collaborate on projects from beginning to end. Let the robots do the work! Boost productivity by unleashing the power of automation across your entire team with Butler, and remove tedious tasks from your to-do lists. Use Trello the way your team works best. We’ve got the flexibility & features to fit any team’s style. It’s easy to get your team up and running with Trello. We’ve collected all of the boards and tools your team needs to succeed in one handy resource. Integrate the apps your team already uses directly into your workflow.
Platforms Supported Windows Supported Mac Supported Linux Not Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Not Supported	Platforms Supported Windows Supported Mac Supported Linux Not Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Not Supported
Audience Teams, businesses, and individuals looking for a comprehensive, all-in-one workspace solution that facilitates efficient management of documents, projects, and knowledge, while utilizing AI-driven tools to automate tasks, enhance collaboration, and improve overall productivity	Audience Teams of all sizes
Support Phone Support Supported 24/7 Live Support Not Supported Online Not Supported	Support Phone Support Not Supported 24/7 Live Support Not Supported Online Supported
API Offers API Supported	API Offers API Supported
Screenshots and Videos View more images or videos	Screenshots and Videos View more images or videos
Pricing $12/user/month Free Version Supported Free Trial Supported	Pricing $12.50 per user per month Free Version Supported Free Trial Supported
Reviews/Ratings Overall 4.7 / 5 ease 4.0 / 5 features 4.6 / 5 design 4.6 / 5 support 4.5 / 5 Read all reviews	Reviews/Ratings Overall 4.8 / 5 ease 4.9 / 5 features 4.6 / 5 design 4.7 / 5 support 4.7 / 5 Read all reviews
Pros & Cons from Real Users Pros I like how flexible Notion is. I can keep project notes, tasks, documentation, and other information in one place. The ability to customize pages and databases also makes it easy to adapt Notion to different workflows. Notion ended up replacing a bunch of different tools I was bouncing between for notes, tasks, project planning, and random ideas. Having everything in one place makes it way easier to stay organized, especially when work gets hectic. The thing I like most is how flexible it is. You can build pages however you want, create databases, track projects, save documentation, or just use it as a giant digital notebook. It feels like you can make it fit almost any workflow. Notion is a very flexible platform that aims to be able to do almost anything as it relates to collaboration and managing the day to day activities of your team. We originally liked the fact that it offered this all in one approach and would help keep things centralized. It is also easy to use with drag and drop functionality the core to basically every aspect of the product. Flexible workspace allows managing notes, tasks, docs & project. Intuitive editing & toggling with toggleable views. Notion, a versatile all in one workspace, presents several advantages for users seeking a flexible & collaborative digital environment. Its block based structure offers a modular & customizable approach to content creation. Cons The learning curve can be a little steep at first, especially when working with databases, relations, and more advanced features. When you're first getting started, it can feel like a lot. There are so many options that it's easy to spend more time setting things up than actually using them. I've also noticed that larger pages can get a little slow sometimes. For our team the flexibility ended up being a bit of a downfall. We ended up with so many different pages and areas of the app where people were adding or creating content or tasks. In the end we decided to pair it all back and now use Notion for SoPs and as a wiki only. A very steep learning curve for complex workspaces & databases. Lacks advanced permissions for secure collaboration. The abundance of features initially overwhelm a new user, People may need to take a basic training in order to explore full potential of Notion from start.	Pros & Cons from Real Users Pros Trello is very easy to use and has a clean, intuitive interface. Our organization uses it to manage projects, assign tasks, and track progress. It helps the team stay organized and improves collaboration without requiring much training. I loved how easy it was to implement this platform. It was easy to start developing projects with it and it wasn't difficult to assign tasks from the first moment of use, so I can assure you that it has an intuitive interface. Its panel is very customizable, so you can organize the view of the projects without any limitations, allowing you to manage different projects with different tasks at the same time in the same main panel without losing the sense of follow-up. All the follow-up happens in real time, so it is not necessary to wait for updates or have someone on staff to report the status of the projects, so you could say that this work is automated by having all this management in the same platform. It has several native integrations for the exchange, import and export of data, and the API is very easy to work with in case there is no direct integration with this platform. For the past 6 years u have been using Trello and it has really been of great help since it helps us to manage projects and work together as a team. With it, i find it extremely easy to get my team up and running. Additionally, Trello has a very nice, responsive and reliable customer support. Creating task cards is very simple and straightforward with Trello. Also, adding teammates and monitoring their tasks is also simple which I like very much I use Trello all the time and I love the tool because it is incredibly easy to keep my projects organized. The layout is super visual, with boards and cards that helps me see exactly what needs to be done and what is a priority. One of my favorite thing is how Trello integrates with other products such as Dropbox, making sharing of files with my team super convenient. The platform is also great for freelancers or anyone working on smaller projects because it is very flexible and straightforward. Cons Some advanced features are only available in paid plans. Large and complex projects can also become harder to manage with many boards and cards. Most of the features cannot be used offline, which is a bit annoying because I don't always need to be connected to the internet to be able to update the status of my completed tasks, so it wouldn't be bad to have most of the features available when there is no internet connection. The notifications section is a bit overwhelming, I would like to have the ability to choose what I want to be notified about and what I don't, since it can be annoying to receive notifications that aren't necessary and even more so when they arrive in large batches. In any case, these are two small cons that I see in this platform, it has been very useful to me and I only hope that it can improve over time since it is my default project and task manager. I don't have any major problem with Trello so nothing to dislike about it. I do not have any major dislike with Trello so far. Everything is to my liking. One issue that I have encountered with Trello is that it lacks delete button, which can make things a little confusing when you want to remove something. Also, if you are dealing with larger and more complicated projects, Trello does not have as many customization options as you might need.
Training Documentation Supported Webinars Not Supported Live Online Not Supported In Person Not Supported	Training Documentation Supported Webinars Supported Live Online Supported In Person Not Supported
Company Information Notion Labs Founded: 2016 United States www.notion.com	Company Information Trello Founded: 2011 United States www.trello.com
Alternatives ClickUp	Alternatives ClickUp
Wrike	Hubstaff
Process Street	Wrike
Evernote	monday AI work platform monday.com
Trello View All	Notion Notion Labs View All
Categories AI Productivity Supported AI Project Management Supported AI Research Tools Supported AI Summarizers Supported AI Text Generators Supported AI Tools Supported AI Workspaces Supported AI Writing Supported Bookmark Managers Supported Checklist Supported Collaboration Supported Content Optimization Supported Corporate Wiki Supported Digital Workplace Supported Document Collaboration Supported Enterprise Search Supported Kanban Supported Knowledge Management Supported Note-Taking Supported Project Management Supported Remote Work Supported Task Management Supported To Do List Supported	Categories AI Project Management Supported Business Management Supported Checklist Supported Kanban Supported Product Roadmap Supported Project Management Supported Project Planning Supported Project Portfolio Management Supported Project Tracking Supported Remote Work Supported Task Management Supported Team Management Supported Workflow Management Supported
Kanban Features Collaboration Tools Not Supported Dependency Tracking Not Supported KPI Monitoring Not Supported Milestone Tracking Not Supported Multi-Board Not Supported Prioritization Not Supported Project Planning Not Supported Roadmapping Not Supported Supports Scrum Not Supported Task Management Not Supported Time Tracking Supported Project Management Features Agile Methodologies Supported Budget Management Supported Client Portal Not Supported Collaboration Tools Supported Cost-to-Completion Tracking Not Supported Customizable Templates Supported Gantt Charts Not Supported Idea Management Supported Kanban Board Supported Milestone Tracking Supported Portfolio Management Supported Resource Management Supported Time & Expense Tracking Supported Traditional Methodologies Supported Task Management Features Collaboration Supported Create Subtasks Supported Gamification Not Supported Gantt Charts Not Supported Mobile Access Supported Percent-Complete Tracking Not Supported Progress Tracking Not Supported Recurring Tasks Not Supported Reporting/Analytics Not Supported Spreadsheet View Supported Task Board View Supported Task Planning Not Supported Task Scheduling Not Supported Task Tracking Not Supported Time Tracking Not Supported To-Do List View Supported Show More Features Collaboration Features Brainstorming Supported Calendar Management Supported Chat / Messaging Not Supported Contact Management Supported Content Management Supported Document Management Supported Project Management Supported Real Time Editing Supported Task Management Supported Version Control Supported Video Conferencing Not Supported Digital Workplace Features Activity / News Feed Not Supported Calendar Management Not Supported Chat / Messaging Not Supported Content Management Supported Document Management Supported Employee Directory Not Supported File Sharing Not Supported Knowledge Management Supported Surveys & Feedback Not Supported Task Management Supported	Kanban Features Collaboration Tools Supported Dependency Tracking Not Supported KPI Monitoring Supported Milestone Tracking Not Supported Multi-Board Not Supported Prioritization Supported Project Planning Supported Roadmapping Supported Supports Scrum Not Supported Task Management Supported Time Tracking Not Supported Project Management Features Agile Methodologies Supported Budget Management Supported Client Portal Supported Collaboration Tools Supported Cost-to-Completion Tracking Supported Customizable Templates Supported Gantt Charts Supported Idea Management Supported Kanban Board Supported Milestone Tracking Supported Portfolio Management Not Supported Resource Management Supported Time & Expense Tracking Not Supported Traditional Methodologies Supported Remote Work Features Collaboration Supported Credential Management Not Supported Electronic Signature Not Supported Employee Monitoring Not Supported Live Chat Not Supported Meeting Management Not Supported Project Management Supported Remote Access Not Supported Remote Support Not Supported Screen Sharing Not Supported Softphone Not Supported Task Management Supported Time Zone Tracking Not Supported Video Chat Not Supported Web Conferencing Not Supported Task Management Features Collaboration Supported Create Subtasks Supported Gamification Supported Gantt Charts Supported Mobile Access Supported Percent-Complete Tracking Supported Progress Tracking Supported Recurring Tasks Supported Reporting/Analytics Supported Spreadsheet View Supported Task Board View Supported Task Planning Supported Task Scheduling Supported Task Tracking Supported Time Tracking Supported To-Do List View Supported Show More Features Business Management Features Billing & Invoicing Not Supported CRM Supported Employee Management Supported Financial Management Not Supported Inventory Management Supported Marketing Management Supported Order Management Supported Point of Sale (POS) Not Supported Project Management Supported Purchasing Not Supported Scheduling Supported Time & Expense Tracking Not Supported Training Management Not Supported Vendor Management Not Supported Product Roadmap Features Collaboration Supported Content Import / Export Supported Diagramming Not Supported Drag & Drop Supported Feature Management Supported Milestone Tracking Supported Prioritization Supported Requirements Management Not Supported Workflow Management Supported Project Planning Features Agile Methodologies Not Supported Budget Management Supported Collaboration Tools Supported Due Date Tracking Supported Gantt Charts Supported Kanban Board Supported Prioritization Supported Progress Tracking Supported Resource Management Supported Task Management Supported Template Management Supported Traditional Methodologies Not Supported Project Portfolio Management Features Budget Management Not Supported Collaboration Supported Dashboard Not Supported Issue Management Not Supported Milestone Tracking Supported Portfolio Management Supported Project Planning Supported Requirements Management Supported Resource Management Supported Status Tracking Supported Task Management Supported Time & Expense Tracking Not Supported Project Tracking Features Collaboration Tools Supported Cost-to-Completion Tracking Not Supported Gantt Charts Supported Kanban Board Supported Milestone Tracking Supported Percent-Complete Tracking Supported Prioritization Supported Status Tracking Supported Time & Expense Tracking Not Supported Team Management Features Assignment Management Not Supported Commenting / Notes Supported Goal Setting / Tracking Not Supported Messaging Supported Productivity Analysis Not Supported Progress Tracking Not Supported Project Planning Not Supported Resource Management Not Supported Task Management Supported Third Party Integration Not Supported Time Tracking Supported Workflow Management Features Access Controls/Permissions Supported Approval Process Control Not Supported Business Process Automation Not Supported Calendar Management Supported Compliance Tracking Not Supported Configurable Workflow Not Supported Customizable Dashboard Supported Document Management Supported Forms Management Not Supported Graphical Workflow Editor Not Supported Mobile Access Supported No-Code Not Supported Task Management Supported Third Party Integrations Supported Workflow Configuration Supported
Integrations Bardeen Supported Dropbox Dash Supported Guse Supported KonnectzIT Supported Kroolo Supported Leo Supported MakeMySummary Supported Rube Supported Sana Supported SaveMyLeads Supported Shepherd Supported Slite Supported Stega Supported SureTriggers Supported Tadata Supported Unito Supported Vanta Supported Zapier Supported Show More Integrations View All 948 Integrations	Integrations Bardeen Supported Dropbox Dash Supported Guse Supported KonnectzIT Supported Kroolo Supported Leo Supported MakeMySummary Supported Rube Supported Sana Supported SaveMyLeads Supported Shepherd Supported Slite Supported Stega Supported SureTriggers Supported Tadata Supported Unito Supported Vanta Supported Zapier Supported Show More Integrations View All 986 Integrations
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