Hubstaff vs. QuickBooks Time Comparison


Hubstaff	QuickBooks Time Intuit	+	+
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About Hubstaff is a time tracking software that helps teams log hours, monitor productivity, and automate payments — whether remote, hybrid, in-office, or field-based. Available on desktop, web, and mobile, Hubstaff enables employees to track time against specific tasks and projects from anywhere. Managers get built-in visibility through app and URL usage data, activity rates, and optional screenshots — all configurable by user role. Designed for global, growing and distributed teams, Hubstaff includes built-in productivity monitoring and workforce analytics to help businesses analyze how time is spent, identify inefficiencies, and improve performance — without micromanagement.		About QuickBooks Time (formerly TSheets) is a top-rated time tracking and employee timesheet software. With QuickBooks Time, organizations can say goodbye to illegible or lost paper time cards and error-prone payroll spreadsheets. The platform helps businesses track timesheets with ease through its mobile timesheet tracking, online timesheet tracking with GPS, employee alerts and reminders, employee scheduling and more. Intuitive and easy to use, QuickBooks Time integrates with QuickBooks, Sage, ADP, Paychex and more. Employees can clock in or out with just one click. Take a break, change job codes, or add timesheet details instantly. Download our time clock app for Android or iOS app to track, submit, and approve employee time from virtually anywhere. Build employee schedules by jobs or shifts. Quickly and easily edit, publish, and share the schedule with your crew.
Platforms Supported Windows Supported Mac Supported Linux Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Supported		Platforms Supported Windows Not Supported Mac Not Supported Linux Not Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Not Supported
Audience Teams of all sizes — from fast-growing startups to global enterprises — looking for a scalable time tracking platform with built-in productivity monitoring and operational visibility.		Audience From freelancers all the way up to Fortune 500 companies that need a time tracking solution
Support Phone Support Supported 24/7 Live Support Supported Online Supported		Support Phone Support Supported 24/7 Live Support Not Supported Online Supported
API Offers API Not Supported		API Offers API Not Supported
Screenshots and Videos View more images or videos		Screenshots and Videos View more images or videos
Pricing $4.99/user/month Free: $0.00 / one user only Starter: $4.99 / per user / month Grow: $7.50 / per user / month Team: $10 / per user / month Enterprise: $25 / per user / month Free Version Not Supported Free Trial Supported		Pricing $4.00/month/user 1 user - $0 2-99 users - $4 per active user + $16 base fee per month 100+ users - $4 per active users + $800 base fee per month Free Version Supported Free Trial Supported
Reviews/Ratings Overall 4.6 / 5 ease 4.9 / 5 features 4.8 / 5 design 4.6 / 5 support 4.7 / 5 Read all reviews		Reviews/Ratings Overall 4.6 / 5 ease 4.8 / 5 features 4.6 / 5 design 4.5 / 5 support 4.5 / 5 Read all reviews
Pros from Real Users Pros Good enough experience for the core product; does the job properly - so can't complain about any of that It is simple to track time or hours spent by employees when working using Hubstaff. Again, it is simple to generate payrolls or rather pay employees using accurate time tracking data. It a reliable tool for employees attendance and leave leave management. Hubstaff is really easy to use and user friendly software, definitely easy to navigate. I also love the productivity features, including the badges and the productivity percentages. I've used other software in the same niche and nonetheless other ones are not so stable and user friendly. It tracks every activity of the employee that happened on their computer. Helps to improve productivity in remote employees. Also, I can track the time spent on projects. Without admin permission, it can't be disabled. Lightweight and doesn't slow down the computer. Tracking capabilities, flexible price setting based on projects, very quick support response times, unlimited project viewers at no cost. I like the simplicity of Hubstaff's usage. I also like that it works both on PCs and Mac. Additionally, it gives good value for its price. And most of all, I like how the company is improving the product and adding more and more features to it. 1. Easy to use 2. Saves time 3. Increase productivity 4. Value for money This is why i like Hubstaff. Great way to track teams hours, deal with expenses and get a good overview of what is happening in your business. I would highly recommend this service. -Very robust features, even with the free version -Easily switch my timer from one task to the other as I need to jump from project to project throughout the day -Can track in the system what rate I'm charging each client (no more searching old emails to see agreed-upon rates) -Very easy to run reports and filter what I need -Lets me create a huge number of projects and easily archive the ones I no longer need - Easy integration onto your computer - Makes tracking hours and productivity seamless - Simple to track pay for each employee - Interface is easy to use and easy to change if need be		Pros & Cons from Real Users Pros It has a powerful scheduling feature that allows managers to create and assign shifts or jobs to employees, see who is working at a glance, send reminders or notifications, and easily handle changes or conflicts. Employees can also view their schedules on their devices and trade shifts with coworkers if necessary. QuickBooks Time has an easy-to-use interface that makes it easy for employees to track their time, switch between projects or clients, add notes, and request time off. It also has features like GPS tracking, geofencing, overtime alerts, lunch and break breaks, crew functionality, and who's working window that helps managers monitor and manage their workforce in real time. It connects seamlessly with QuickBooks Online (and its other tools) as well as other accounting-related platforms, such as popular tools like Sage Intacct, Gusto Payroll, etc. This being because information such as billable hours, job costing (including labor costs), reports (including profitability analysis), etc. can be interconnected. without errors and without having to perform manual data entry. The free plan works great for single user or small businesses with unlimited projects, as well as affordable premium plans starting at $8 per user per month, which I consider to be one of the cheapest plans compared to competitors. Premium plans include more features like project tracking (with estimates vs. actuals), timesheet approvals (with audit trail), custom fields (for additional information), advanced reporting (with filters and export options) , etc. I consider the Elite plan to offer good tools, this being the most complete for me when it comes to managing the time of a large number of staff and thus having less control over work schedules. It offers a good experience regarding unlimited free phone, email and chat support to all customers, as well as online resources such as webinars, tutorials, videos, FAQs, blog posts, etc. That they can help any user to be able to better complement themselves with the correct management of this platform in order to have good time management within working hours. * Time entries within this platform can be done very quickly and detail as much as possible, you can also leave notes of the records for when someone wants to evaluate the entries made, making this much more practical and efficient when keeping time of the staff of any company. In addition, this platform has a section where you can see in graphs how time has been used during working hours, you can also see when you have been in the office or in other places. It is also possible to have an average of the places visited, this has been useful in the event that if the person does field work, it can be known if he or she frequently goes to places where time can be wasted doing this, so that the hours worked can be validated or also look for solutions in case the trips from one point to another take longer than normal. * The real phone application is very practical to register time more easily and it is not very difficult to use, so I find this tool very good so that the records of the hours of income and expenses do not have to be kept forever. In addition, it has the necessary features of the web version with which I can do easy employee time management, so I don't have so many overwhelming features inside my device, but just use the essential ones to make work more convenient. It just helps a lot both in facilitating timetable entries and also in keeping track of work that has been done remotely, keeping track of employees and their hours spent at work. * It is easy to be able to configure GPS tracking since this allows to have a certification of the hours registered by each employee to a certain extent. Likewise, with this record, it is not only possible to know if the employee is in the office, but also if it is a field job, it will also keep a record to be able to validate the hours of work performed and recorded by the employee. * The generation of reports is very detailed, it provides all useful information from all the records made from the first day of use, thus also being able to see the performance of each employee to facilitate. It is also very personalized, and I like it that way because I can have detailed and more specific reports of the hours used within my working hours. We originally used QuickBooks Time when it was still TSheets. Until that point we had been using a different system which did not integrate with our QuickBooks payroll system. Adding this timekeeping software was a game changer! It is easy to use and integrates seamlessly with QuickBooks Payroll. It has cut payroll processing times from 3 days to a few hours as we no longer need to manually check and calculate everyone's hours. Plus, it has a mobile app which means our people in the field can still use the timeclock. In the office, people clock in/out using a tablet which we then use as a register during a fire evacuation event. Very easy to use program. CS department is very helpful and responsive. Easy drag and drop calendar. Two-way communication with field techs. Very stable when scheduling weeks out. Pricing is very cheap. Cons When there are internet connection problems, both the check-in and check-out times may not be synchronized well, so in some cases there may be problems in the work environment due to this event, especially when the mobile application is being used. these problems occur. I hope this issue will be corrected very soon because it is exhausting to have to manually correct tickets that were not registered correctly or missing hours that you have within this platform. The performance of the web platform is not freed from the errors that this platform usually has, so on some occasions it will have blockages or something does not work, having to refresh the website at all times having to interrupt certain things so that they can be can use normally. I hope that with the soon updates QuickBooks can correct the performance problems so that the usability and functionality are correct and there are no errors in the process. It requires prior training, especially for people who are not familiar with this type of technological platform. The training may not take much time, but it is necessary to have a better follow-up of work time. So offer employees good training so that they have good productivity with this platform and that it can be handled correctly. * The interface is not the most adapted to the work that Quickbooks really does, by this I mean that it is practically the same as when this platform was Tsheets. I don't want to say that it works badly or something similar, but that it has not captured the essence of the other QuickBooks products by not making it as intuitive for the simple fact that its development was thought with the UX of another company, therefore, I hope that they continue to improve and update it so that it is simpler to use and has that ease that other QuickBooks products have been carrying. * Integrations to other QuickBooks products such as QuickBooks online are not very complete. As I mentioned earlier since this platform was originally Tsheets and it was not intended to fully integrate with this platform, so there is a long way to go for the integrations of this platform to the other QuickBooks to take effect in order to have a clean integration without even have the use of APIs. This would also solve many errors that occur daily with this platform, such as synchronizing customer accounts, which happen to be duplicated on several occasions, causing updates to be made on one side of this platform, but on the other side of QuickBooks online. are not done, making this the troublesome and tedious job of repairing. * Another problem I had with the switch from TSheets to QuickBooks Time is that the support got lousy, they take too long to respond, and they don't always have trained staff to offer the best business solutions, you pretty much have to come up with solutions on your own because technical support of this platform is unprofessional. Customer service was much better before the purchase of QuickBooks so now it is no longer reliable to look for reliable solutions or answers from this platform by customer service. If I had to change anything, the cost per employee is a bit steep at $4/EE plus a base charge, but otherwise everything else is fine. Would like more simple instructions. Sometimes its will glitch and go off line. However, support was able to rectify quickly.
Training Documentation Supported Webinars Not Supported Live Online Supported In Person Not Supported		Training Documentation Supported Webinars Supported Live Online Supported In Person Not Supported
Company Information Hubstaff Founded: 2012 United States hubstaff.com		Company Information Intuit Founded: 1983 United States quickbooks.intuit.com/time-tracking/
Alternatives Insightful		Alternatives Hubstaff
DeskTime Draugiem Group		Connecteam
Monitask		Time Management from ISGUS ISGUS America LLC
inOut Novaders LLP		Journyx
Factorial View All		WorkTimeManager View All
Categories Absence Management Supported Agile Project Management Tools Supported Attendance Tracking Supported Billing and Invoicing Supported Business Activity Monitoring Supported Collaboration Supported Employee Engagement Supported Employee Monitoring Supported Employee Scheduling Supported Expense Report Supported Freelance Management Supported GPS Tracking Supported Leave Management Supported Payroll Supported Productivity Supported Project Cost Management Supported Project Tracking Supported Remote Work Supported Reporting Supported Time & Attendance Supported Time and Expense Supported Time Clock Supported Time Tracking Supported Workflow Management Supported		Categories Employee Scheduling Supported Scheduling Supported Time Clock Supported Time Tracking Supported
Employee Scheduling Features Appointment Management Not Supported Automated Scheduling Supported Calendar Management Supported Employee Database Supported Group Scheduling Supported Messaging Not Supported Mobile Access Supported Payroll Management Supported Reporting/Analytics Supported Resource Management Not Supported Schedule Distribution Not Supported Scheduling Supported Shift Scheduling Not Supported Shift Swapping Not Supported Time Clock Supported Time Tracking Supported Vacation / Leave Tracking Supported Time Clock Features Biometric Recognition Not Supported Hourly Employee Tracking Supported Messaging Not Supported Mobile Access Supported Online Punch Card Supported Payroll Management Supported Punch card Not Supported Reporting/Analytics Supported Salaried Employee Tracking Supported Sick Leave Tracking Supported Vacation / Leave Tracking Supported Workstation Tracking Supported Time Tracking Features Automatic Time Capture Supported Billable & Non-Billable Hours Supported Billing & Invoicing Supported Employee Database Supported Expense Tracking Supported Mobile Time Tracking Supported Multiple Billing Rates Supported Offline Time Tracking Supported Online Time Tracking Supported Overtime Calculation Supported Time per Project Reporting Supported Timesheet Management Supported Vacation / Leave Tracking Supported Show More Features Absence Management Features Analytics/Reporting Supported Approval Process Control Not Supported Attendance Tracking Supported Calendar Management Not Supported Compliance Management Not Supported Employee Database Not Supported Employee Scheduling Supported Leave Policy Management Supported Notifications/Alerts Supported Overtime Management Supported Role-Based Permissions Not Supported Time Off Management Supported Timesheet Management Supported Agile Project Management Tools Features Backlog Management Supported Feedback Management Not Supported Gantt/Timeline View Supported Kanban Board Supported Prioritization Supported Request Management Not Supported Resource Management Not Supported Retrospectives Management Not Supported Status Tracking Supported Supports Scrum Supported Team Management Supported Template Management Supported Workflow Management Supported Attendance Tracking Features Absence Management Not Supported Calendar Management Supported Employee Scheduling Supported Employee Time Clock Supported FMLA Tracking Supported Overtime Tracking Supported Reporting/Analytics Supported Self Service Portal Not Supported Time Tracking Supported Timesheets Supported Vacation / Leave Tracking Supported Billing and Invoicing Features Billing Portal Not Supported Contact Database Not Supported Contingency Billing Not Supported Customer Portal Not Supported Customizable Invoices Not Supported Dunning Management Not Supported Hourly Billing Supported Invoice History Supported Mobile Payments Not Supported Multi-Currency Not Supported Online Invoicing Supported Online Payments Not Supported Payment Processing Not Supported Project Billing Supported Recurring/Subscription Billing Supported Service Ticket Billing Not Supported Tax Calculator Not Supported Business Activity Monitoring Features Alerts / Notifications Supported Business Process Management Supported Cross Application Analysis Not Supported Email Monitoring Not Supported Events Monitoring Supported KPI Monitoring Supported Pre-Configured Events Not Supported Reporting / Analytics Supported Workflow Management Supported Collaboration Features Brainstorming Not Supported Calendar Management Not Supported Chat / Messaging Not Supported Contact Management Not Supported Content Management Supported Document Management Not Supported Project Management Supported Real Time Editing Not Supported Task Management Supported Version Control Not Supported Video Conferencing Not Supported Employee Engagement Features Benchmarking Supported Cultural Alignment Not Supported Employee Awards Not Supported Employee Guides Not Supported Employee Recognition Not Supported Feedback Management Not Supported Goal Management Not Supported Health & Wellness Programs Not Supported Performance Management Supported Pulse Surveys Not Supported Employee Monitoring Features Activity Monitoring Supported Browsing History Supported Email Monitoring Not Supported Keystroke Recording Supported Productivity Analysis Supported Remote Control Not Supported Screen Activity Recording Supported Time & Attendance Supported Time Tracking Supported Expense Report Features Approval Process Control Not Supported Invoice Management Supported Multi-Currency Not Supported Receipt Management Supported Reimbursement Management Supported Spend Control Supported Time Tracking Supported Workflow Management Supported Freelance Management Features Anonymous Talent Search Not Supported Chat / Messaging Not Supported Consolidated Billing & Invoicing Supported Contract Management Not Supported Custom Payments Supported Internship Management Not Supported Job Posting / Job Board Not Supported Payment Management Supported Portfolio Screening Not Supported Progress / Time Tracking Supported Project Management Supported Talent Matching Algorithm Not Supported Talent Vetting Not Supported Task Management Supported GPS Tracking Features Alerts/Notifications Supported Asset Tracking Not Supported Driver Management Supported Historical Reporting Supported Mobile Tracking Supported People Tracking Supported Real Time Tracking Supported Routing Supported Status Tracking Supported Territory Management Supported Vehicle Tracking Supported Payroll Features 401(k) Tracking Not Supported Attendance Management Supported Benefits Management Not Supported Check Printing Not Supported Compensation Management Supported Deductions Management Not Supported Direct Deposit Supported Multi-Country Not Supported Multi-State Not Supported Reporting/Analytics Supported Self Service Portal Not Supported Tax Compliance Not Supported Vacation / Leave Tracking Supported W-2 and 1099 Preparation Not Supported Wage Garnishment Not Supported Productivity Features Collaboration Supported Database Creation Not Supported Document Creation Not Supported File Sharing Not Supported Notes Management Supported Office Suite Not Supported Presentation Tools Not Supported Project Management Supported Task Management Supported Team Chat Supported Project Tracking Features Collaboration Tools Not Supported Cost-to-Completion Tracking Supported Gantt Charts Not Supported Kanban Board Supported Milestone Tracking Supported Percent-Complete Tracking Supported Prioritization Not Supported Status Tracking Supported Time & Expense Tracking Supported Remote Work Features Collaboration Supported Credential Management Not Supported Electronic Signature Not Supported Employee Monitoring Supported Live Chat Not Supported Meeting Management Not Supported Project Management Supported Remote Access Supported Remote Support Not Supported Screen Sharing Supported Softphone Not Supported Task Management Supported Time Zone Tracking Supported Video Chat Not Supported Web Conferencing Not Supported Reporting Features Customizable Dashboard Supported Data Source Connectors Not Supported Drag & Drop Not Supported Drill Down Not Supported Email Reports Not Supported Financial Reports Not Supported Forecasting Not Supported Marketing Reports Not Supported OLAP Not Supported Report Export Supported Sales Reports Not Supported Scheduled / Automated Reports Supported Time and Expense Features Activity Tracking Supported Billable Hours Tracking Supported Billing Rate Management Supported Expense Tracking Supported Invoice Processing Not Supported Multiple Billing Rates Supported Project Tracking Supported Reimbursement Management Not Supported Time Tracking by Client Supported Time Tracking by Project Supported Workflow Management Features Access Controls/Permissions Supported Approval Process Control Not Supported Business Process Automation Supported Calendar Management Supported Compliance Tracking Not Supported Configurable Workflow Not Supported Customizable Dashboard Not Supported Document Management Not Supported Forms Management Not Supported Graphical Workflow Editor Not Supported Mobile Access Supported No-Code Not Supported Task Management Supported Third Party Integrations Supported Workflow Configuration Not Supported		Employee Scheduling Features Appointment Management Supported Automated Scheduling Supported Calendar Management Supported Employee Database Supported Group Scheduling Supported Messaging Supported Mobile Access Supported Payroll Management Supported Reporting/Analytics Supported Resource Management Supported Schedule Distribution Supported Scheduling Supported Shift Scheduling Supported Shift Swapping Supported Time Clock Supported Time Tracking Supported Vacation / Leave Tracking Supported Time Clock Features Biometric Recognition Supported Hourly Employee Tracking Supported Messaging Supported Mobile Access Supported Online Punch Card Supported Payroll Management Supported Punch card Supported Reporting/Analytics Supported Salaried Employee Tracking Supported Sick Leave Tracking Supported Vacation / Leave Tracking Supported Workstation Tracking Not Supported Time Tracking Features Automatic Time Capture Not Supported Billable & Non-Billable Hours Supported Billing & Invoicing Not Supported Employee Database Supported Expense Tracking Not Supported Mobile Time Tracking Supported Multiple Billing Rates Supported Offline Time Tracking Supported Online Time Tracking Supported Overtime Calculation Supported Time per Project Reporting Supported Timesheet Management Supported Vacation / Leave Tracking Supported Show More Features Scheduling Features Alerts/Notifications Supported Appointment Scheduling Not Supported Automated Scheduling Supported Calendar Management Supported Class Scheduling Not Supported Employee Scheduling Supported Facility Scheduling Not Supported Group Scheduling Supported Interview Scheduling Not Supported Meeting Room Booking Not Supported Multi-Location Supported Online Scheduling Supported Payment Processing Not Supported Real-time Scheduling Supported Reservations Not Supported Resource Scheduling Not Supported Room Booking Management Supported
Integrations Gusto Supported QuickBooks Online Supported QuickBooks Online Advanced Supported Shift Supported Asana Supported ClickUp Supported Dapt Not Supported Datameer Not Supported Deel Supported Field Service Cloud Not Supported FreshBooks Supported Generative Studio X by OneReach.ai Supported Google Calendar Not Supported Jira Work Management Supported Kayako Supported Malartu Not Supported Square Payments Not Supported Square for Retail Not Supported Workativ Not Supported Zendesk Supported Show More Integrations View All 49 Integrations		Integrations Gusto Supported QuickBooks Online Supported QuickBooks Online Advanced Supported Shift Supported Asana Not Supported ClickUp Not Supported Dapt Supported Datameer Supported Deel Not Supported Field Service Cloud Supported FreshBooks Not Supported Generative Studio X by OneReach.ai Not Supported Google Calendar Supported Jira Work Management Not Supported Kayako Not Supported Malartu Supported Square Payments Supported Square for Retail Supported Workativ Supported Zendesk Not Supported Show More Integrations View All 44 Integrations
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