Best Background Check Software

Guide to Background Check Software

Background check software is a digital platform that organizations use when conducting background checks on employees, job applicants, and vendors.

The purpose of this software is to provide organizations with an effective way to evaluate the trustworthiness and reliability of potential hires or contractors. With the help of this software, they are able to quickly pull up information about individuals’ criminal histories, credit history, employment history and more to ensure that the hire or contractor is suitable for the organization.

Typically, background check software will first allow users to enter relevant data points such as name and date of birth into their databases in order to initiate a search. Once the information is entered into the system, it can access millions of public records from various state and federal databases in order to conduct thorough investigations. This data includes criminal records which consist of felonies, misdemeanors and other violations; driving records; drug screening tests; education verification; financial responsibility reports like bankruptcies or liens; international backgrounds searches; sex offender registry checks; terrorist watch lists screenings; social security number verifications; work permits reviews etc. Moreover, some services can also include reference checks where user contacts references provided by potential hires in order to assess them further.

Organizations that choose to use background check software must abide by applicable regulations including FCRA (Fair Credit Reporting Act) when using such programs as these regulations require employers to obtain written authorization from any individual being checked before running a credit report or other type of background investigation on them. Additionally, organizations should have clear policies in place regarding how they store personal information gathered during these processes as well as their own internal procedures for handling such data securely.

Overall, background check software provides organizations with a comprehensive evaluation process they can use in evaluating prospective hires or contractors while also ensuring compliance with legal standards set forth by applicable agencies.

What Features Does Background Check Software Provide?

• Social Media Scan: Background check software can scan social media accounts for any activity that could be deemed inappropriate. It can also check for information related to criminal records, previous jobs, and other relevant data that would not otherwise be easily accessed through traditional background checks.
• Criminal Record Search: This feature provides employers with a comprehensive search of national criminal databases to uncover any past convictions or pending charges that might prevent an individual from being hired. It ensures employers are aware of any potential risks with hiring a particular applicant.
• Sexual Offender Registry Check: This feature searches public registry sites to verify whether an applicant has ever been convicted of a sexual offense. Knowing this information before making a hiring decision is essential in protecting organizations from possible liability stemming from negligent hiring practices.
• Employment and Education Verification: Background checks also provide verification of employment and educational history provided by job candidates. They ensure the accuracy of information provided by applicants, and alert employers if there are discrepancies between what was reported and actual records.
• International Background Checks: For companies with operations abroad or seeking to hire international employees, this feature allows organizations to perform detailed international background checks on applicants in critical countries around the world, such as verifying education credentials, criminal records, identity documents, etc.. These thorough searches ensure compliance with local laws and regulations while reducing the risk of liability associated with negligent hiring practices in foreign markets.

What Types of Background Check Software Are There?

• Pre-Employment Background Check Software: These types of background check software are typically used by employers to determine the suitability of job candidates. They allow employers to access information about a candidate’s criminal history, educational background, work history, references, credit scores and more. This type of software helps employers make informed hiring decisions and assess potential risks associated with new employees.
• Tenant Screening Software: Landlords and property owners often use tenant screening software to help them decide who makes the best tenants for their properties. This type of software allows landlords to obtain detailed credit reports, criminal histories and eviction records on prospective tenants before making a final decision. It also helps landlords minimize their risk of bad tenants by ensuring that an applicant is financially reliable and has no serious legal trouble in their past.
• Employee Monitoring Software: This type of background check software is commonly used by employers to monitor employee performance on a daily basis. It allows employers to view computer activity such as emails sent or websites visited in real time, which can help them identify any suspicious behavior or activities that could put the company’s security at risk. Additionally, it can help employers ensure that employees are not misusing company resources or engaging in unlawful activities while on the clock.
• Volunteer Background Check Software: Nonprofit organizations often use volunteer background check software to ensure they are hiring responsible volunteers with clean backgrounds that align with the organization’s mission. In addition to basic personal information such as name and address, this type of software also enables nonprofits to search through national databases for any criminal records or sexual offenses associated with potential volunteers before giving them access to sensitive materials within the organization.

Background Check Software Trends

1. Increased Use of Automation: Background check software is increasingly being used to automate the process of conducting background checks. This allows companies to quickly and efficiently identify potential risks and streamline their hiring processes.
2. Improved Accuracy: Background check software provides more accurate results than manual, paper-based methods. This helps minimize errors and increase the accuracy of background checks.
3. Increased Efficiency: By automating the process, background check software can drastically reduce the time it takes to complete a background check. In addition, the software can be used to search multiple databases at once, saving time and effort.
4. Cost Savings: Background check software can help reduce costs associated with manual background checks. By eliminating the need for paperwork and manual searches, companies can save money on labor costs and other expenses related to performing background checks.
5. Regulatory Compliance: Background check software can help ensure compliance with relevant laws and regulations regarding background checks. Companies can use the software to ensure they are meeting all legal requirements related to conducting such checks.
6. Improved Security: Background check software provides a secure platform for collecting sensitive information about applicants. Additionally, it helps protect against data loss or theft by encrypting data that is collected and stored on the system.

Background Check Software Benefits

1. Time and Cost Savings: Background check software offers an efficient way to quickly compile background information about a potential employee in one place. This can save employers time and money by reducing the need for manual checks which often require costly resources.
2. Accurate Results: Background check software helps ensure that you have accurate results as it collects data from reliable sources. It also uses advanced algorithms to analyze the data and provide detailed insights into an individual’s past, helping employers make better hiring decisions.
3. Enhanced Security: By using background check software, employers can easily detect discrepancies in a person's record or identify any risks associated with them. This makes it easier to protect their organization against fraud or other legal issues associated with negligent hiring practices.
4. Comprehensive Report: Background check software furnishes a comprehensive report which includes vital information such as identity verification, criminal records, financial records, social media profiles, drug testing results, driving records and more. All these data points help create an accurate picture of potential employees so that employers can make informed decisions.
5. Streamlined Process: The automated system streamlines the entire process of background checks for employers so they don't have to manually compile all the information from different sources themselves in order to verify a candidate's credentials.

How to Select the Best Background Check Software

When considering which background check software to select, the following factors should be taken into account:

1. What type of information does the software access? Some background check software offers basic identity verification and criminal record checks, while other more comprehensive solutions also include employment history and financial information. Make sure the software you choose meets your needs.
2. How easy is it to use? Different types of background check software may have different levels of complexity when it comes to using them. Look for a solution with an intuitive user interface that allows you to quickly access all the features and functions you need without too much effort.
3. Does the software come with customer support? Having customer support can help you if you face any issues while setting up or using the software, so make sure you look for a provider offering reliable support services in case something goes wrong.
4. Is it cost-effective? Different solutions can vary greatly in terms of price and features offered, so make sure you select one that fits within your budget and provides value for money.

On this page you will find available tools to compare background check software prices, features, integrations and more for you to choose the best software.

Types of Users that Use Background Check Software

• Employers: Companies use background check software to verify the qualifications and identities of job applicants.
• Landlords: Landlords employ background checks to identify any potential risks associated with new tenants.
• Schools and Universities: Educational institutions use background check software to ensure the safety of their students, faculty, and staff by screening for criminal records or potentially dangerous behaviors.
• Financial Institutions: Banks and other financial institutions rely on background check software to reduce risk from fraud and identity theft by verifying personal information submitted by customers.
• Government Agencies: Government agencies such as the FBI, DEA, CIA, and DHS use background-checking software for security clearance purposes when hiring employees or performing investigations on suspects.
• Background Check Companies: These companies provide services that include criminal record searches, employment verification, credit checks, drug testing, etc., which are used by employers in pre-employment screenings.
• Private Corporations: Companies may choose to perform regular background checks on their employees in order to reduce the risk of expensive litigation due to negligent hiring practices or employee misconduct.
• Volunteers & Nonprofits: Organizations frequently perform background checks on volunteers before allowing them access to sensitive areas or contact with vulnerable populations such as children or the elderly.

Background Check Software Cost

The cost of background check software can vary depending on the features and capabilities you need. Generally speaking, basic background check software may cost around $50 per month, while more comprehensive solutions may cost several hundred dollars per month or more. Prices can also vary depending on the number of users and searches you require, as well as additional services such as applicant tracking systems and automated compliance checks. Additionally, some providers offer discounts for larger quantities of background checks or long-term contracts. Ultimately, it's important to consider your needs when selecting a software solution to find one that is both affordable and meets all of your business objectives.

What Does Background Check Software Integrate With?

Background check software can integrate with a variety of types of software, including human resources management systems, payroll systems, applicant tracking systems, and employee onboarding systems. Additionally, certain cloud-based services such as electronic signature software and electronic forms are compatible with background check software. Background check software can also be integrated with credit reporting agencies to provide access to consumer reports or allow for the automated verification of identity.