Total Outlook Converter for Windows

Product snapshot

Total Outlook Converter is a Windows application that transforms Microsoft Outlook items into common document formats such as PDF, DOC, HTML and others. It’s built to process large quantities of emails at once, so it works well when you need to convert entire folders or many messages in one operation.

Core capabilities

• Converts email messages into multiple file types so they can be viewed without Outlook.
• Handles mass conversions (batch mode) to speed up processing of large mail collections.
• Preserves message metadata and can include attachments alongside converted messages.
• Supports exporting contacts and calendar entries in addition to emails.

Typical use cases

Legal teams, records managers and public information officers often use this kind of tool for:

• Creating searchable archives of correspondence for long-term storage.
• Preparing and formatting email evidence for legal proceedings.
• Producing documents for freedom-of-information or public-records requests.

Attachment and item handling

• Save embedded attachments into separate folders for easier file management.
• Optionally convert attachments into PDF during the export process.
• Export address book entries and calendar events to readable file types for sharing or backup.

Organization and output control

• Add page numbers or other page layout options to produced documents for consistent presentation.
• Automatically rename output files using criteria like date, sender or subject to improve sorting.
• Choose destination folders and file naming patterns to match existing filing systems.

Trial and compatibility

• Available as a 30-day free trial so you can evaluate features before purchasing.
• Designed for Windows; confirm system requirements and Outlook compatibility on the vendor site.

Choosing whether it fits your needs

If you require reliable batch conversion of Outlook data with options for attachment handling and output customization, this tool is a strong candidate. Test the trial with a representative sample of your mail to make sure the formatting and naming rules meet your workflow.