Obsidian vs. Workflowy Comparison


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About Obsidian is a powerful knowledge base that works on top of a local folder of plain text Markdown files. The human brain is non-linear: we jump from idea to idea, all the time. Your second brain should work the same. In Obsidian, making and following "connections" is frictionless. Tend to your notes like a gardener; at the end of the day, sit back and marvel at your own knowledge graph. Note-taking is incredibly personal. Tried every app, but there's always something not quite right? You deserve better. Obsidian is built to be extensible. With 22 core plugins and 149 community plugins, set up your own toolkit and get running in minutes. You'll even be able to install third party plugins or build your own once Obsidian reaches v1.0. Sky's the limit. In our age when cloud services can shut down, get bought, or change privacy policy any day, the last thing you want is proprietary formats and data lock-in. With Obsidian, your data sits in a local folder.	About Workflowy is a versatile note-taking and organizational tool designed to help users manage their tasks, notes, and projects efficiently. Its simplicity, combined with powerful features, makes it a popular choice for individuals and teams looking to streamline their workflow. Some key features are: - Infinite Nesting Structure: Create lists within lists to an infinite degree, enabling a highly detailed and structured way to organize information - Global Search: A powerful search function enables users to instantly search through all their documents, ensuring no file ever gets lost - Kanban Boards: Users can turn lists into kanban boards, offering a visual way to track progress and manage tasks - Live Copy (Mirrors): This feature allows for the creation of live copies of any item, which automatically update across all instances - No-login Editing: Shared Workflowy projects can be viewed or edited by others without the need for an account, simplifying collaboration.
Platforms Supported Windows Supported Mac Supported Linux Supported Cloud Not Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Not Supported	Platforms Supported Windows Supported Mac Supported Linux Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Not Supported
Audience Anyone who needs a powerful knowledge base a powerful knowledge base to work with a local folder of plain text markdown files	Audience Anyone who wants an effective notes and lists tool to stay organized
Support Phone Support Not Supported 24/7 Live Support Not Supported Online Supported	Support Phone Support Not Supported 24/7 Live Support Not Supported Online Supported
API Offers API Supported	API Offers API Not Supported
Screenshots and Videos View more images or videos	Screenshots and Videos View more images or videos
Pricing $25 one-time payment Free Version Supported Free Trial Not Supported	Pricing 8.99 Free Version Supported Free Trial Supported
Reviews/Ratings Overall 4.3 / 5 ease 4.7 / 5 features 4.7 / 5 design 4.0 / 5 support 4.0 / 5 Read all reviews	Reviews/Ratings Overall 4.8 / 5 ease 4.6 / 5 features 4.6 / 5 design 4.6 / 5 support 4.6 / 5 Read all reviews
Pros & Cons from Real Users Pros Easy for new users to install, point to a folder tree, and go to work. But also very customizable as you learn. Hot key, installable themes and plugins are all available to make doing what you want to do easier. This is also one of the few markdown based editors we've found that lets you use YOUR chosen folder tree on an android device. Most want to lock you in to whatever folder tree they decided to create for you -- which makes using repositories (like git) impossible. Simple structure - all based on Markdown. Can be edited in any text editor, is very portable, yet has a lot of potential for extending functionality into any productivity/automation area you can think of. It becomes your second memory, really. The more notes you add, the more connections you create, create a network of interconnected knowledge that can be easily displayed as a graph. Impressive. Not only collecting knowledge, but connecting the ends and creating something new on that basis. It's open source, meaning there's a lot of community development and addition of plugins from all sides etc. It's generally free - with the option to buy some extra functionalities. I use the real-time secure sync plugin to synchronize content between smartphone and desktop vaults. Works like a breeze. Obsidian is undoubtedly a diamond in the rough, which is still possible to exploit a lot of potential, it is a unique platform that offers a great particularity, and that is knowledge management, it provides a huge space to create notes on various aspects of our work and being able to review them when we need it most, either online or offline, and that is undoubtedly a plus to be able to maintain the flow of our work. That it is stored in the cloud also gives us peace of mind, knowing that all our notes and important information will be safe, backed up and that the storage will always be ample. The color of the interface is quite friendly for work in front of a computer, after so much work being able to make notes and the learning and correction process on a comfortable platform like Obsidian has undoubtedly earned millions of points, it is one of the characteristics What we liked the most, it provides an easy and simple interface to use, with a few clicks everything is done. The quick access is very special too, being able to access my notes and files quickly from a quick access we liked it a lot, it makes all the review quick and easy. It offers a space where the organization is present, it helps us to categorize the notes to always know in which folder it is located and in this way the search for the notes is not a problem at all. Cons NOT 100% markdown compatible. The developers (stupidly, in my opinion) decided to hijack the markdown/html "#tagid" construction for their own use. So standard markdown code such as [description](foo.bar#tagid) will open the file "foo.bar" but it will NOT go to the "#tagid" in the file. Obsidian interprets the hash tag as a request to search the HEADERS in the file for the name "tagid". So, having co-opted the hashtag, the developers had to come up with propriety replacement for the standard id="tagid" that is completely incompatible with any other "markdown" system. This means that, in the final analysis, Obsidian is no better than any other proprietary note keeping system, and in fact is as bad as Nimbus Notes when at comes to finding yourself locked in. Like with Nimbus Notes, the only way to get out of Obsidian once you're in is to either hand edit each note that contains special Obsidian code, or export it as HTML and then import it as a standard markdown. Though you can start using Markdown right after installation, the tool benefits a lot from first getting acquainted with the "Zettelkasten" methodology and pre-configuring your setup to your needs (for collecting notes). Great for individual use, limited use for shared team collaboration. I would wish for better granular automation integration on the Smartphone - e.g. automatically adding pre-filled notes for podcasts, videos or articles - but I believe this is more a shortcoming of Android, which doesnt yet (by default) allow a very granular degree of task automation. I think a much faster synchronization is needed, in real time, sometimes it can take time to display all the current notes. It would also be nice to be able to obtain more material to understand its use well, it took us a while to take the thread on our own when we were beginners, it was a process to achieve a correct flow of the notes. We are waiting for updates, its function is undoubtedly magnificent, however visually we believe that it has better things to exploit so that Obsidian has greater potential for use and graphic design.	Pros & Cons from Real Users Pros I love how simple it is to use it and that I can use it on my work computer, personal computer or on my phone. I easily and quickly note all the information I need to review, remember, or reference. I like the basic premise of infinitely embedded bullet points. The interface is fast and easy to use. Backlinks and mirrors to notes somewhere else in the system were a game changer that let me get a lot more out of the tool. I also love that I can sort by hashtag and that you can toggle completed bullets on and off. Really easy to use, really fast, and has been increasing in what it can do over the years. I use it for all my main notes, lists, projects, etc. - Minimalism - Infinite depth - Text-centred approach - No distractions - The way it allows users to laser-focus on a particular node - Reliability - My document is very large, and the app handles it perfectly - It's very good for software developers, musicians, writers, scientists, entrepreneurs and other creative people Simple yet powerful, with unbeatable ease of use. Nothing else is needed to manage your tasks or archive your knowledge. Cons Occasionally the search bar doesn't allow you to enter a space between words, but a refresh of the page fixes this. Other than that, it works great! Since I’ve been a user for a long time and haven’t kept up with the updates I don’t know if I’m getting everything I could out of the tool. The iphone interface makes it a little bit difficult to drag and drop bullets and I don’t think you can multi select on the phone, so I tend to use the phone to take notes and addd info but the desktop app or webpage to organize things. I worry sometimes that the app is starting to move too much in the direction of Notion or others and will sacrifice speed and ease of use by doing so. But still great so far! The mobile version is a bit less convenient. But it's a minor issue. I can't find any, I've been using the tool for 8 years almost daily and I'm totally satisfied.
Training Documentation Supported Webinars Not Supported Live Online Not Supported In Person Not Supported	Training Documentation Supported Webinars Not Supported Live Online Not Supported In Person Not Supported
Company Information Obsidian obsidian.md/	Company Information Workflowy Founded: 2010 United States workflowy.com
Alternatives SpinOne Spin.AI	Alternatives Notion Notion Labs
Notion Notion Labs	AppFlowy
Adviserry	Checkvist Trirt Software
Obsidian Suite	Evernote
HoverNotes View All	Todoist Todoist View All
Categories AI Workspaces Supported Markdown Editors Supported Note-Taking Supported Text Editors Supported	Categories Checklist Supported Productivity Supported Task Management Supported To Do List Supported
	Show More Features Productivity Features Collaboration Supported Database Creation Supported Document Creation Supported File Sharing Supported Notes Management Supported Office Suite Not Supported Presentation Tools Not Supported Project Management Supported Task Management Supported Team Chat Not Supported Task Management Features Collaboration Supported Create Subtasks Supported Gamification Not Supported Gantt Charts Not Supported Mobile Access Supported Percent-Complete Tracking Not Supported Progress Tracking Not Supported Recurring Tasks Not Supported Reporting/Analytics Not Supported Spreadsheet View Not Supported Task Board View Supported Task Planning Not Supported Task Scheduling Not Supported Task Tracking Not Supported Time Tracking Not Supported To-Do List View Not Supported
Integrations Amurex Supported Arcade Supported Automna Supported Axis LMS Not Supported Dropbox Supported Epiphany Supported Excalidraw Supported GitHub Supported Kanwas Supported Kuku Supported Msty Supported Sofos Supported Stallari Supported Superwhisper Supported Tabularia Supported TypeScript Supported Unkover Supported Zapier Not Supported memU Bot Supported nao Supported Show More Integrations View All 41 Integrations	Integrations Amurex Not Supported Arcade Not Supported Automna Not Supported Axis LMS Supported Dropbox Not Supported Epiphany Not Supported Excalidraw Not Supported GitHub Not Supported Kanwas Not Supported Kuku Not Supported Msty Not Supported Sofos Not Supported Stallari Not Supported Superwhisper Not Supported Tabularia Not Supported TypeScript Not Supported Unkover Not Supported Zapier Supported memU Bot Not Supported nao Not Supported Show More Integrations View All 2 Integrations
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