Hubstaff vs. WorkflowMax Comparison


Hubstaff	WorkflowMax Xero	+	+
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About Hubstaff is a time tracking software that helps teams log hours, monitor productivity, and automate payments — whether remote, hybrid, in-office, or field-based. Available on desktop, web, and mobile, Hubstaff enables employees to track time against specific tasks and projects from anywhere. Managers get built-in visibility through app and URL usage data, activity rates, and optional screenshots — all configurable by user role. Designed for global, growing and distributed teams, Hubstaff includes built-in productivity monitoring and workforce analytics to help businesses analyze how time is spent, identify inefficiencies, and improve performance — without micromanagement.		About If you're looking for a feature-packed yet affordable solution to help you supercharge project profitability, choose WorkflowMax. A cloud-based online workflow and job management product by Xero, WorkflowMax offers a comprehensive set of features loved by more than 10,000 businesses. These include quoting, time tracking, streamlined invoicing, job management, and insights and reporting. WorkflowMax is suitable for creative agencies, architects, engineers, surveyors, lawyers, IT companies, construction firms, consultants and anyone who bills by time.
Platforms Supported Windows Supported Mac Supported Linux Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Supported		Platforms Supported Windows Not Supported Mac Not Supported Linux Not Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Not Supported Chromebook Not Supported
Audience Teams of all sizes — from fast-growing startups to global enterprises — looking for a scalable time tracking platform with built-in productivity monitoring and operational visibility.		Audience Creative agencies, architects, engineers, surveyors, lawyers, IT companies, construction firms, consultants & anyone else who bills by time.
Support Phone Support Supported 24/7 Live Support Supported Online Supported		Support Phone Support Not Supported 24/7 Live Support Not Supported Online Supported
API Offers API Not Supported		API Offers API Not Supported
Screenshots and Videos View more images or videos		Screenshots and Videos View more images or videos
Pricing $4.99/user/month Free: $0.00 / one user only Starter: $4.99 / per user / month Grow: $7.50 / per user / month Team: $10 / per user / month Enterprise: $25 / per user / month Free Version Not Supported Free Trial Supported		Pricing $33/month Free Version Not Supported Free Trial Supported
Reviews/Ratings Overall 4.6 / 5 ease 4.9 / 5 features 4.8 / 5 design 4.6 / 5 support 4.7 / 5 Read all reviews		Reviews/Ratings Overall 4.5 / 5 ease 5.0 / 5 features 4.5 / 5 design 4.5 / 5 support 4.5 / 5 Read all reviews
Pros from Real Users Pros Good enough experience for the core product; does the job properly - so can't complain about any of that It is simple to track time or hours spent by employees when working using Hubstaff. Again, it is simple to generate payrolls or rather pay employees using accurate time tracking data. It a reliable tool for employees attendance and leave leave management. Hubstaff is really easy to use and user friendly software, definitely easy to navigate. I also love the productivity features, including the badges and the productivity percentages. I've used other software in the same niche and nonetheless other ones are not so stable and user friendly. It tracks every activity of the employee that happened on their computer. Helps to improve productivity in remote employees. Also, I can track the time spent on projects. Without admin permission, it can't be disabled. Lightweight and doesn't slow down the computer. Tracking capabilities, flexible price setting based on projects, very quick support response times, unlimited project viewers at no cost. I like the simplicity of Hubstaff's usage. I also like that it works both on PCs and Mac. Additionally, it gives good value for its price. And most of all, I like how the company is improving the product and adding more and more features to it. 1. Easy to use 2. Saves time 3. Increase productivity 4. Value for money This is why i like Hubstaff. Great way to track teams hours, deal with expenses and get a good overview of what is happening in your business. I would highly recommend this service. -Very robust features, even with the free version -Easily switch my timer from one task to the other as I need to jump from project to project throughout the day -Can track in the system what rate I'm charging each client (no more searching old emails to see agreed-upon rates) -Very easy to run reports and filter what I need -Lets me create a huge number of projects and easily archive the ones I no longer need - Easy integration onto your computer - Makes tracking hours and productivity seamless - Simple to track pay for each employee - Interface is easy to use and easy to change if need be		Pros & Cons from Real Users Pros The software is very easy to use as well as the integrations to the Xero billing simple make the process from start to finish seamless. It offers intuitive and flawless management to maximize efficiency. Easy to use. Very productively integrates with business intelligence. Document management. Time tracking integration. Cons The software could use a bit of an upgrade on the timeline features for overall project management dashboard. It worked great for me. Nothing to share about cons.
Training Documentation Supported Webinars Not Supported Live Online Supported In Person Not Supported		Training Documentation Supported Webinars Supported Live Online Supported In Person Not Supported
Company Information Hubstaff Founded: 2012 United States hubstaff.com		Company Information Xero Founded: 2007 New Zealand www.workflowmax.com
Alternatives Insightful		Alternatives Scoro
DeskTime Draugiem Group		JGID
Monitask		Zigaflow
inOut Novaders LLP		BigTime BigTime Software
Sage HR Sage View All		MinuteDock View All
Categories Absence Management Supported Agile Project Management Tools Supported Attendance Tracking Supported Billing and Invoicing Supported Business Activity Monitoring Supported Collaboration Supported Employee Engagement Supported Employee Monitoring Supported Employee Scheduling Supported Expense Report Supported Freelance Management Supported GPS Tracking Supported Leave Management Supported Payroll Supported Productivity Supported Project Cost Management Supported Project Tracking Supported Remote Work Supported Reporting Supported Time & Attendance Supported Time and Expense Supported Time Clock Supported Time Tracking Supported Workflow Management Supported		Categories Architecture Supported Billing and Invoicing Supported Construction Management Supported Job Costing Supported Legal Time Tracking Supported Project Management Supported Proposal Management Supported Quoting Supported Subcontractor Supported Time and Expense Supported Time Tracking Supported Workflow Management Supported
Billing and Invoicing Features Billing Portal Not Supported Contact Database Not Supported Contingency Billing Not Supported Customer Portal Not Supported Customizable Invoices Not Supported Dunning Management Not Supported Hourly Billing Supported Invoice History Supported Mobile Payments Not Supported Multi-Currency Not Supported Online Invoicing Supported Online Payments Not Supported Payment Processing Not Supported Project Billing Supported Recurring/Subscription Billing Supported Service Ticket Billing Not Supported Tax Calculator Not Supported Time Tracking Features Automatic Time Capture Supported Billable & Non-Billable Hours Supported Billing & Invoicing Supported Employee Database Supported Expense Tracking Supported Mobile Time Tracking Supported Multiple Billing Rates Supported Offline Time Tracking Supported Online Time Tracking Supported Overtime Calculation Supported Time per Project Reporting Supported Timesheet Management Supported Vacation / Leave Tracking Supported Time and Expense Features Activity Tracking Supported Billable Hours Tracking Supported Billing Rate Management Supported Expense Tracking Supported Invoice Processing Not Supported Multiple Billing Rates Supported Project Tracking Supported Reimbursement Management Not Supported Time Tracking by Client Supported Time Tracking by Project Supported Workflow Management Features Access Controls/Permissions Supported Approval Process Control Not Supported Business Process Automation Supported Calendar Management Supported Compliance Tracking Not Supported Configurable Workflow Not Supported Customizable Dashboard Not Supported Document Management Not Supported Forms Management Not Supported Graphical Workflow Editor Not Supported Mobile Access Supported No-Code Not Supported Task Management Supported Third Party Integrations Supported Workflow Configuration Not Supported Show More Features Absence Management Features Analytics/Reporting Supported Approval Process Control Not Supported Attendance Tracking Supported Calendar Management Not Supported Compliance Management Not Supported Employee Database Not Supported Employee Scheduling Supported Leave Policy Management Supported Notifications/Alerts Supported Overtime Management Supported Role-Based Permissions Not Supported Time Off Management Supported Timesheet Management Supported Agile Project Management Tools Features Backlog Management Supported Feedback Management Not Supported Gantt/Timeline View Supported Kanban Board Supported Prioritization Supported Request Management Not Supported Resource Management Not Supported Retrospectives Management Not Supported Status Tracking Supported Supports Scrum Supported Team Management Supported Template Management Supported Workflow Management Supported Attendance Tracking Features Absence Management Not Supported Calendar Management Supported Employee Scheduling Supported Employee Time Clock Supported FMLA Tracking Supported Overtime Tracking Supported Reporting/Analytics Supported Self Service Portal Not Supported Time Tracking Supported Timesheets Supported Vacation / Leave Tracking Supported Business Activity Monitoring Features Alerts / Notifications Supported Business Process Management Supported Cross Application Analysis Not Supported Email Monitoring Not Supported Events Monitoring Supported KPI Monitoring Supported Pre-Configured Events Not Supported Reporting / Analytics Supported Workflow Management Supported Collaboration Features Brainstorming Not Supported Calendar Management Not Supported Chat / Messaging Not Supported Contact Management Not Supported Content Management Supported Document Management Not Supported Project Management Supported Real Time Editing Not Supported Task Management Supported Version Control Not Supported Video Conferencing Not Supported Employee Engagement Features Benchmarking Supported Cultural Alignment Not Supported Employee Awards Not Supported Employee Guides Not Supported Employee Recognition Not Supported Feedback Management Not Supported Goal Management Not Supported Health & Wellness Programs Not Supported Performance Management Supported Pulse Surveys Not Supported Employee Monitoring Features Activity Monitoring Supported Browsing History Supported Email Monitoring Not Supported Keystroke Recording Supported Productivity Analysis Supported Remote Control Not Supported Screen Activity Recording Supported Time & Attendance Supported Time Tracking Supported Employee Scheduling Features Appointment Management Not Supported Automated Scheduling Supported Calendar Management Supported Employee Database Supported Group Scheduling Supported Messaging Not Supported Mobile Access Supported Payroll Management Supported Reporting/Analytics Supported Resource Management Not Supported Schedule Distribution Not Supported Scheduling Supported Shift Scheduling Not Supported Shift Swapping Not Supported Time Clock Supported Time Tracking Supported Vacation / Leave Tracking Supported Expense Report Features Approval Process Control Not Supported Invoice Management Supported Multi-Currency Not Supported Receipt Management Supported Reimbursement Management Supported Spend Control Supported Time Tracking Supported Workflow Management Supported Freelance Management Features Anonymous Talent Search Not Supported Chat / Messaging Not Supported Consolidated Billing & Invoicing Supported Contract Management Not Supported Custom Payments Supported Internship Management Not Supported Job Posting / Job Board Not Supported Payment Management Supported Portfolio Screening Not Supported Progress / Time Tracking Supported Project Management Supported Talent Matching Algorithm Not Supported Talent Vetting Not Supported Task Management Supported GPS Tracking Features Alerts/Notifications Supported Asset Tracking Not Supported Driver Management Supported Historical Reporting Supported Mobile Tracking Supported People Tracking Supported Real Time Tracking Supported Routing Supported Status Tracking Supported Territory Management Supported Vehicle Tracking Supported Payroll Features 401(k) Tracking Not Supported Attendance Management Supported Benefits Management Not Supported Check Printing Not Supported Compensation Management Supported Deductions Management Not Supported Direct Deposit Supported Multi-Country Not Supported Multi-State Not Supported Reporting/Analytics Supported Self Service Portal Not Supported Tax Compliance Not Supported Vacation / Leave Tracking Supported W-2 and 1099 Preparation Not Supported Wage Garnishment Not Supported Productivity Features Collaboration Supported Database Creation Not Supported Document Creation Not Supported File Sharing Not Supported Notes Management Supported Office Suite Not Supported Presentation Tools Not Supported Project Management Supported Task Management Supported Team Chat Supported Project Tracking Features Collaboration Tools Not Supported Cost-to-Completion Tracking Supported Gantt Charts Not Supported Kanban Board Supported Milestone Tracking Supported Percent-Complete Tracking Supported Prioritization Not Supported Status Tracking Supported Time & Expense Tracking Supported Remote Work Features Collaboration Supported Credential Management Not Supported Electronic Signature Not Supported Employee Monitoring Supported Live Chat Not Supported Meeting Management Not Supported Project Management Supported Remote Access Supported Remote Support Not Supported Screen Sharing Supported Softphone Not Supported Task Management Supported Time Zone Tracking Supported Video Chat Not Supported Web Conferencing Not Supported Reporting Features Customizable Dashboard Supported Data Source Connectors Not Supported Drag & Drop Not Supported Drill Down Not Supported Email Reports Not Supported Financial Reports Not Supported Forecasting Not Supported Marketing Reports Not Supported OLAP Not Supported Report Export Supported Sales Reports Not Supported Scheduled / Automated Reports Supported Time Clock Features Biometric Recognition Not Supported Hourly Employee Tracking Supported Messaging Not Supported Mobile Access Supported Online Punch Card Supported Payroll Management Supported Punch card Not Supported Reporting/Analytics Supported Salaried Employee Tracking Supported Sick Leave Tracking Supported Vacation / Leave Tracking Supported Workstation Tracking Supported		Billing and Invoicing Features Billing Portal Supported Contact Database Supported Contingency Billing Not Supported Customer Portal Supported Customizable Invoices Supported Dunning Management Supported Hourly Billing Supported Invoice History Supported Mobile Payments Not Supported Multi-Currency Supported Online Invoicing Supported Online Payments Not Supported Payment Processing Supported Project Billing Supported Recurring/Subscription Billing Not Supported Service Ticket Billing Not Supported Tax Calculator Supported Time Tracking Features Automatic Time Capture Supported Billable & Non-Billable Hours Supported Billing & Invoicing Supported Employee Database Supported Expense Tracking Supported Mobile Time Tracking Supported Multiple Billing Rates Supported Offline Time Tracking Not Supported Online Time Tracking Supported Overtime Calculation Not Supported Time per Project Reporting Supported Timesheet Management Supported Vacation / Leave Tracking Not Supported Time and Expense Features Activity Tracking Supported Billable Hours Tracking Supported Billing Rate Management Supported Expense Tracking Supported Invoice Processing Supported Multiple Billing Rates Supported Project Tracking Supported Reimbursement Management Not Supported Time Tracking by Client Supported Time Tracking by Project Supported Workflow Management Features Access Controls/Permissions Supported Approval Process Control Not Supported Business Process Automation Supported Calendar Management Supported Compliance Tracking Supported Configurable Workflow Not Supported Customizable Dashboard Supported Document Management Supported Forms Management Not Supported Graphical Workflow Editor Not Supported Mobile Access Supported No-Code Not Supported Task Management Supported Third Party Integrations Supported Workflow Configuration Supported Show More Features Architecture Features 2D Drawing Not Supported 3D Modeling Not Supported Bills of material Supported BIM Modeling Not Supported Building Information Modeling Supported Client Management Supported Contact Management Supported Contract Management Supported Document Management Supported Drafting Not Supported Manufacturing Design Data Not Supported Presentation Tools Supported Project Management Supported Proposal Management Supported Quotes/Proposals Supported Visualization / Presentation Not Supported Construction Management Features Accounting Integration Not Supported Budget Tracking/Job Costing Supported Change Orders Not Supported Commercial Not Supported Contract Management Supported Contractors Supported CRM Supported Equipment Tracking Supported Estimating Not Supported Incident Reporting Not Supported Mobile Access Supported Offline Access Supported Residential Not Supported RFI & Submittals Not Supported Subcontractor Management Not Supported Timesheets Supported Job Costing Features Bills of Material Supported Budgeting & Forecasting Not Supported Change Orders Not Supported Cost-to-Completion Tracking Not Supported Invoice Management Supported Overrun Reporting Not Supported Percent-Complete Tracking Supported Production Cost Tracking Supported Purchase Order Management Supported Quotes / Estimates Supported Time Tracking Supported Work Order Management Not Supported Project Management Features Agile Methodologies Supported Budget Management Supported Client Portal Supported Collaboration Tools Supported Cost-to-Completion Tracking Supported Customizable Templates Supported Gantt Charts Supported Idea Management Supported Kanban Board Supported Milestone Tracking Supported Portfolio Management Not Supported Resource Management Supported Time & Expense Tracking Supported Traditional Methodologies Supported Proposal Management Features Automatic Formatting Not Supported Calendar Management Supported Collaboration Supported Contact Management Supported Content Repository Not Supported Document Management Supported Electronic Signature Not Supported Knowledge Library Not Supported Pipeline Management Not Supported Requirements Management Not Supported Revision Management Not Supported RFP Management Not Supported Task Management Supported Templates Supported Version Control Not Supported Quoting Features Automated Quoting Supported Catalog Management Supported Client Portal Supported Contact Management Supported Customer Accounts Supported Customizable Branding Supported Discount Management Supported Forms Creation Not Supported Pricing Management Not Supported Product Configurator Not Supported Proposal Management Supported
Integrations Freshdesk Supported Peaka Supported Salesforce Supported Shift Supported Zendesk Supported Bookkeeper360 Not Supported Box Not Supported Causal Not Supported Datameer Not Supported Generative Studio X by OneReach.ai Supported Google Drive Not Supported Gusto Supported Hubstaff Tasks Supported JCards Supported Kayako Supported Podio Supported QuickBooks Online Supported Slack Supported TCP Humanity Supported Xero Not Supported Show More Integrations View All 49 Integrations		Integrations Freshdesk Supported Peaka Supported Salesforce Supported Shift Supported Zendesk Supported Bookkeeper360 Supported Box Supported Causal Supported Datameer Supported Generative Studio X by OneReach.ai Not Supported Google Drive Supported Gusto Not Supported Hubstaff Tasks Not Supported JCards Not Supported Kayako Not Supported Podio Not Supported QuickBooks Online Not Supported Slack Not Supported TCP Humanity Not Supported Xero Supported Show More Integrations View All 32 Integrations
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