Freespace vs. Yoffix Comparison Chart

Yoffix turns desk booking into something employees actually use. People book a desk in one click from Microsoft Teams, Slack, the mobile app, an interactive 2D or 3D floor plan, or by scanning a QR code on the desk. They filter by monitor setup, standing desk, quiet zone or any tag you add, save a favorite desk, and book next to a specific colleague. Admins keep control. Set team or personal desks, booking windows, priority rules, and check-in with auto-release so unclaimed desks go back into the pool instead of sitting empty. Absence sync with HRIS such as Personio, Workday, BambooHR, HiBob, SAP SuccessFactors and others cancels bookings automatically when someone is on leave or sick. Every booking feeds the utilization dashboard, so you see real demand by floor, zone, team and day. Customers report adoption above 90% and office space savings of 30 to 50%. Desk sharing starts at €1.50 per user per month and you pay only for the modules you use.

Yoffix covers the workplace operations side of an IWMS without the weight of a full real estate suite. Desks, meeting rooms, parking, lockers and shared resources, visitors and office service requests all run in one admin interface, on one floor plan, under one set of rules, feeding one utilization dashboard. The platform is modular, so you buy the parts you use now and add the rest later. Mid-sized companies typically replace four to six disconnected tools this way, and because employees book from Microsoft Teams and Outlook they already know, adoption runs above 90% and the utilization data is complete enough to act on. What Yoffix does not do is lease accounting and capital project management. Keep your CAFM for those and connect Yoffix through the open API. If what you need is reliable occupancy data and one booking experience across every office, this is the shorter route. ISO 27001 certified, GDPR compliant, hosted in Germany, regional hosting and private cloud available.

Book a meeting room from the Yoffix app, the floor plan, a room display or directly in Outlook with the Yoffix Room Finder add-in. Bookings sync two ways with Outlook and Google Calendar, so a room reserved in one place shows up correctly in the other and double bookings stop. Search by capacity, floor, equipment or tag. Add catering, equipment, a seating layout, an online meeting link or an external visitor to the same booking. Check-in and auto-release hand the room back automatically when nobody turns up, which is where most reclaimed room capacity comes from. For on-site booking, Yoffix sells two EU-made displays: a 10.1 inch Android panel with NFC check-in and an LED status bar, and a wireless e-ink display that runs 2+ years on one charge and mounts on glass. The room display app also runs on any compatible tablet, and any smart TV can show live availability. Analytics show which rooms are oversized and which are always full. From €10 per room per month.

Parking is usually managed in a spreadsheet and it is usually the thing people complain about first. Yoffix puts it in the same flow as the desk booking. Employees add a parking space when they book their office day, or reserve one on its own, from Teams, Slack, web or mobile. Parking spaces sit on the floor plan or as pins outside it for surface lots, tagged with EV charging, disabled access, covered or anything else you need, so people filter for what they require. Spaces can be open, personal or assigned to a team, with auto-release returning unclaimed ones to the pool and priority rules deciding who gets first access when demand exceeds supply. Hosts can add parking to a visitor invitation and the details go out with the desk and office address. On Enterprise, Yoffix passes booked space and plate data to barrier systems and ANPR cameras to automate gate entry. The dashboard shows utilization by weekday and month. From €1 per space per month.

Yoffix gives every location an interactive floor plan with desks, zones, meeting rooms and parking spaces placed where they actually sit in the building. Change a layout, reassign a zone to another team or block an area, and employees see it immediately. What matters is the data underneath. A desk counts as used only when someone checks in, so no-shows release automatically and utilization reflects the office people use rather than the one they booked. Reports break usage down by floor, zone, team and day, and report average and peak separately, because peak demand decides how many desks you need. Heatmaps show which areas people compete for and which ones nobody picks. Companies use that evidence to close or repurpose underused zones, set desk ratios on measured demand instead of headcount, and match cleaning and energy to the floors in use. Customers report 30 to 50% space savings. Reporting is aggregated and anonymized by default for works council review.

Yoffix replaces the paper visitor book with a digital reception. A host pre-registers a guest in under a minute and can reserve a meeting room, a desk and a parking space in the same flow, so the invitation email carries everything the visitor needs before arrival. On the day, visitors check themselves in by QR code on any tablet you already own. There is no proprietary hardware to buy. The kiosk carries your logo, colors and welcome text, and Enterprise customers can white-label the entire visitor app. Hosts are notified instantly in Teams, Slack or email, and reception or security can be added as extra recipients. Couriers and contractors use the same flow. Compliance is covered with privacy policy acceptance, digital document signing, badge printing, configurable retention rules, exportable visitor logs and evacuation lists generated on the spot. ISO 27001 certified, GDPR compliant, hosted in Germany. From €80 per location per month.