Expensify vs. QuickBooks Online Comparison


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About Track expenses, pay bills, generate invoices, collect payments, plan trips, and manage company credit cards. All of your preaccounting, in one app. Expense Management - Snap a photo of a receipt with SmartScan for easy expense reporting, approval, next-day reimbursement, and syncing with accounting software. Expensify Card - Get the best business credit card for even faster expense reporting making corporate card reconciliation and expenses a breeze, and it’s free. Bill Pay - Send your vendor bills to Expensify for automatic tracking, approval, and payment. Invoices - Create and send invoices, while collecting payments and syncing automatically to your accounting package. Travel - Book flights, hotels, and cars simply by chatting with Concierge, your personal trip planner. Personal Payments - Split bills, request payments, and chat with friends. Give it a go at Expensify.cash!	About QuickBooks Online is the most popular accounting software in the world. QuickBooks Online makes accounting easy. Make tracking receipts, income, bank transactions, and more feel simple with the #1 small business accounting software. Snap photos of your receipts and link them to expenses right from your phone. Our agents are ready and available to answer all your QuickBooks questions. Use the apps you know and love to keep your business running smoothly. QuickBooks Online works on your PC, Mac, tablets, and phones. Click the link above to get a 30 day free trial and 50% off your first 3 months. More than accounting software. QuickBooks helps you track income, expenses, and stay ready for taxes. Customers find on average $3,534 in tax savings per year.
Platforms Supported Windows Mac Linux Cloud On-Premises iPhone iPad Android Chromebook	Platforms Supported Windows Mac Linux Cloud On-Premises iPhone iPad Android Chromebook
Audience Companies of all sizes searching for an advanced Expense Report solution	Audience Small to mid-sized businesses searching for a powerful accounting solution that also offers payroll and live assisted bookkeeping if needed
Support Phone Support 24/7 Live Support Online	Support Phone Support 24/7 Live Support Online
API Offers API	API Offers API
Screenshots and Videos View more images or videos	Screenshots and Videos View more images or videos
Pricing $5.00/month/user Free Version Free Trial	Pricing $9/month (normally $15/month) Get a free 30 day trial now, and get 50% off 3 months by clicking the link above. Plans: Simple Start: $15 per month Essentials: $30 per month Plus: $45 per month Advanced: $100 per month Free Version Free Trial
Reviews/Ratings Overall 3.7 / 5 ease 4.1 / 5 features 3.7 / 5 design 4.0 / 5 support 4.2 / 5 Read all reviews	Reviews/Ratings Overall 4.4 / 5 ease 4.4 / 5 features 4.6 / 5 design 4.4 / 5 support 4.1 / 5 Read all reviews
Pros & Cons from Real Users Pros One of the things I like the most about Expensify has been discovering its effective expense management, it is efficient by massively simplifying the entire work process, considerably reducing the burden. It has a friendly and easy-to-use interface, it has a simple and practical navigation system, as well as an intuitive design. The panel provides a complete view of the entire management, significantly offering the description of the expenses sent, giving the opportunity to see the details and specifications of each one of them. Another of its positive points is the flexibility of use, since it is useful both in the mobile application, adaptable to iOS and Android, and in the web version, which gives me the possibility of managing my expense information from wherever I am. find me, in the office or out of it. The sending of expenses is impressively fast and efficient, Expensify allows me to capture receipts with my phone's camera, speeding up and automating the information of each of the receipts, taking important data and helping to classify it within expenses at the same time. In turn, it gives me the possibility of entering data manually so as not to skip any detail. It helps me send expenses and invoices, keeps me focused on the job, and ensures that everything is sent on time, in the proper way, and to the right destination. Reporting through automatically generated reports is a significant time saver and a critical help in ensuring that those reports have all your billing information without leaving anything out. It is incredible how Expensify takes those details captured in the receipts and all the movements made during the management of expenses to thus generate a complete report, in addition to providing an endless number of varied options that give me the possibility of adapting that report to our requirements and labor needs. As an expense policy application, Expensify is the appropriate place to set up and define the rules that set those limits and policies for expense submission. Expensify's automatic application of these policies makes the necessary push to guarantee that each one of the expenses conforms to the policies and is sent attached to them, this is undoubtedly an advantage to prevent errors and thus reduce the need for a manual intervention of our team. I can also set up approvals so that expenses require manager approval before being reimbursed. This feature has helped me ensure expense reports are accurate and on budget. It integrates perfectly with other accounting software that allows us to expand our work capacity and complement different functions to develop better quality work, such as QuickBooks and NetSuite. The automatic synchronization of the expenses and invoices sent to this software helps us considerably to keep all the accounting books in constant progress and update, without having to manually make the records, which helps to save us a lot of time. One of the features I appreciate most about Expensify is its SmartScan technology. With this feature, I can simply take a photo of a receipt, and Expensify automatically pulls all the relevant data, such as the merchant, date, and amount. This saves me a lot of time and eliminates the need to manually enter data. Also, I can forward emailed receipts to my Expensify account, and it will extract the data from the email automatically. This makes it easy to keep track of all my expenses, even when I'm on the go. Due to concerns with expenses and reimbursements, this platform has been very useful to me since it has provided a certain increase in productivity by being able to more easily upload photos of receipts and that this data is entered almost automatically. This has been very useful for me, especially when it comes to a very easy-to-navigate platform where it has allowed me to save time and effort to carry out the records of the expenses that I have within my work without having to enter manually the details of each expense. The automation of this platform is its strong point since it can automatically the details of our expenses, categorize them and send them for approval. This automation has significantly reduced the time we spend managing expenses, allowing us to focus on more important tasks. Plus, Expensify reimburses us for approved expenses the next day, which has been incredibly convenient for our team members who often need quick access to their funds. Expensify also offers the Expensify Card, which has been a great benefit to our company. The corporate card automates our spending and gives us 2% cash back, which has translated into significant savings for our organization. We can also use the card to replace receipts for most purchases, which has further simplified our spending management process. I have also been able to take advantage of other features that I have found to be quite functional as I have been able to take advantage of the platform's bill payment, invoicing and travel booking functions, which have made our daily operations much more seamless. Additionally, the ability to customize expense policies, workflows, and reports has allowed us to tailor Expensify to my specific needs. Expensify's integration with third-party services like QuickBooks, Xero, NetSuite, Slack, and Uber has been incredibly helpful to our team. The seamless integration between Expensify and these services has further simplified our expense management process and allowed us to easily keep track of all our expenses in one place. As a professional in a fast-paced company, keeping track of expenses can be a daunting task. However, with Expensify, the hassle of managing expenses is a thing of the past. Expensify is an expense management solution that allows users to streamline the expense reporting process, saving time and money for both employees and businesses. In this review, we will explore the key benefits of Expensify and why it is the ultimate expense management solution. One of the most significant benefits of Expensify is its ease of use and clean, intuitive user interface. With its user-friendly interface, Expensify allows users to easily navigate the platform and manage their expenses efficiently. The platform's SmartScan technology allows users to snap a photo of any receipt and automatically capture the details, eliminating the need for manual data entry. In addition, Expensify lets users forward email receipts to a dedicated address, and the platform scans them for them. These features not only save time but also reduce errors in expense reporting. Expensify also offers fast and flexible reimbursement options, allowing users to get paid back in as little as one business day. Users can choose to use the Expensify Card, a corporate card that eliminates the need for receipts and reimbursements. The card is easy to use and offers a flexible payment option for employees, reducing the time and effort required for reimbursement. In addition, users can set up direct deposit or PayPal for receiving payments, making it easy and convenient to manage expenses. Expensify is also highly versatile, offering integration with various accounting software and back-end services. The platform integrates with popular software such as QuickBooks, Xero, NetSuite, Intacct, Oracle, and Microsoft Dynamics. This feature enables businesses to easily track expenses and sync data across multiple platforms, streamlining the accounting process. Moreover, Expensify supports multiple currencies and tax rates, making it suitable for global businesses. Expensify's built-in travel booking feature, Concierge, is another feature that sets it apart from other expense management platforms. With Concierge, users can book flights, hotels, and cars in a chat, making it easy and convenient to plan business travel. The platform provides real-time travel alerts, itinerary updates, and expense tracking, reducing the time and effort required to plan travel. Expensify has a free version that offers 25 SmartScans per month and basic expense management features, making it a great option for small businesses or individuals. In addition, Expensify offers affordable pricing plans for groups that start at $5 per user per month, making it a cost-effective option for businesses of all sizes. Users can also choose to pay per use or get an annual subscription, allowing for greater flexibility in managing expenses. It allows you to save a lot of time by being able to automatically create receipts within this platform without having to enter expenses manually. It is very few times that I have had to manage expenses manually since they are minor expenses that do not have to require high-value receipts. However, in Expensify business terms, it is easy to be able to add the expenses with the receipts that I have by means of a photograph of my receipts through the application of this platform and that this automatically generates the expenses that I have had, including what I have spent it on, so I don't have to take the trouble to fill in so many fields where I have to specify what I spend on. I have also been able to send expense reports both from my bank accounts, as well as from my credit and debit cards, I feel this is important since too many transaction reports are generated by this means and entering these data can take a long time if it is of a large number of movements. All this can be done with a few clicks, which in a few steps I already have a complete database on personal and business expenses. Expensify has offered me excellent customer service through the service it offers to provide advice on the use of this platform and how to have a better result when it comes to managing expenses. This is what I like about any platform that offers a SaaS and that also works well for both individuals and companies of any size that are satisfied. Not only have these features seemed good to me in their service, but they also have several plans that suit various needs for the depth of use that Expensify is required to give. You can have basic and free functions to be able to use this platform for personal use and there are also several payment plans that have advanced functions that are distributed very well for both companies and teams of different sizes. This platform not only adapts to the plans it offers, but also to the customization of its configuration according to the preference you have or the workflow you want to manage, thus being able to meet the more specific requirements of each user or work team. º Its integration with other platforms is the most rewarding thing that Expensify can have, with this, for example, I was able to integrate Uber to be able to determine and track the charges made by this platform automatically without requiring them to be entered manually to be able to track of expenses with Uber. º It handles well with the integration of Quickbooks Online, this seemed wonderful to me since I use this platform to manage expenses and then I export everything through the integration to Quickbooks to be able to manage the finances of the entire company and have everything in a kind of ledger. I do all this with almost no manual input since everything is synchronized, automating work time when I manage expenses and income for my company. º I can upload documents such as receipts for expenses incurred in order to have a balance in case it is required to review the company's expenses in depth. This allows you to keep everything organized and clear when it is necessary to verify certain information and not only be manual entries of alleged expenses but also have their respective receipts to keep all the accounts clear and that there is no confusion in the process. º I liked that everything is based on the cloud so I don't have to prepare anything within an operating system with extensive configurations, which also has a very simple and flexible interface allowing any user to use this platform, making configuration and implementation easy and allowing companies from small to large to be able to use this platform without any barrier. º It is of great use to be able to have alerts of excess expenses as well as being able to create expense rules in a personalized way so as not to exceed with unnecessary expenses and keep everything aside thanks to the capacity of this function. In addition, all this configuration can be done on Windows, Mac, Android and iOS, giving me more freedom and the possibility of being able to manage my expenses anywhere and anytime. Cons While Expensify has many features that make it great expense management software, I find it to be limited when it comes to customization options. This is the case where there is no option to customize the dashboard to show only the information I need. Also, the expense report formats are limited, and I can't seem to customize them to match our brand, while I can adjust it to our requirements, it doesn't allow us to make it completely fit our own identity. Expensify does not have strong multi-currency support. Although it is possible to submit expenses in different currencies, the software does not provide the option to automatically convert expenses to a base currency. This can be a problem in the case of having employees in different countries, since it can be a challenge to reconcile the expenses that are sent in different currencies, and without a doubt it represents a limitation and walls to be able to expand our work internationally and not to be able to count on our usual payment platform. The reporting capabilities could be improved, this doesn't mean they don't work properly and provide the utility we need and although Expensify generates expense reports automatically, the software doesn't provide many options to customize the reports and it's not possible to create custom reports completely adapted to our brand. Also, the software does not provide information on spending trends, which somewhat interferes with our workflow and does nothing to keep us up to date. One problem is that there is a limit to the number of users I can have on my account without paying extra. As my team grows, I may need to upgrade to a higher plan, which could be expensive. Also, while SmartScan technology is impressive, it's not always 100% accurate. Sometimes I need to manually enter and correct the data that was extracted, which can be time consuming. Despite these minor inconveniences, I have found that Expensify has greatly improved my expense reporting process. It has helped me save time and streamline my workflows while ensuring compliance with company policies. I've had several issues and complaints about certain things that don't go well with this platform that I would like to see improved, because while Expensify offers a useful variety of features, there are also drawbacks that I would love to see improved to have a better experience. Much better than what I am currently getting. I find support for importing receipts with Expensify's corporate card integrations to be limited. While the platform offers some automation for expenses, I found that we still need to manually upload some receipts or use SmartScan to capture them. This can be time consuming and can slow down our expense management process. I also have a problem with the approval workflows on this platform as it is very inflexible in how receipts are approved. Expensify only allows you to set up a single or multi-stage approval process, not a conditional or parallel one. This limitation can make it difficult to customize the approval process to fit the specific needs of our organization. I don't understand why being able to upload supports within this platform in PDF format with multiple pages hasn't been implemented yet, in case I want to upload a support with extensive details I have to try to fit everything into a single page PDF. This really gets tedious, so I have to split the files into separate documents or use another tool to process it, slowing down the job. I found Expensify to be an incredible tool, but these inconveniences sometimes clog my workflow which makes me wonder whether to look for other alternatives to cover these needs or simply wait for the Expensify team to fix these problems that I consider to be a problem. little inconvenience for day-to-day work with this expense management tool. While Expensify has many benefits, there are also some potential drawbacks that users should be aware of. One issue that some users have experienced is with the mileage tracking feature. While the platform offers this feature, some users have found it to be inaccurate or difficult to use. For example, they may have had to manually adjust the distance or enter the address, which can be time-consuming and frustrating. Another potential drawback of Expensify is with policy enforcement. While the platform does offer policy settings, some users have found them to be inflexible or difficult to customize. This means that users may have to follow strict rules or categories that don't always align with their specific needs or preferences. Additionally, I have issues with the receipt scanning feature. While Expensify does offer SmartScan technology to capture receipt details, some users have found that the feature is not always accurate. I have experienced missing or incorrect information or duplicate expenses, which can create confusion and potential errors in expense reports. Expensify may also have limitations when it comes to compatibility with certain bank accounts or payment methods. Some users have reported difficulty linking their bank accounts or cards to Expensify and may have encountered errors or delays when processing payments or reimbursements. It's also worth noting that Expensify only supports US bank accounts for reimbursements, which may be a limitation for global businesses or users who require international payments. Expensify may have a steep learning curve for some users. While the platform is designed to be intuitive and easy to use, some users may find it overwhelming at first. They may need to watch tutorials or videos to learn how to use it effectively and may require support from their managers or administrators to set up their accounts or policies. Not all types of exchanges are supported on this platform, so some users may have to work with the conversion of any currency they want or simply wait for Expensify to support a currency or exchange rate that allows more accessibility to more users. Therefore, this important disadvantage must be considered very well since it can be very useful to manage the appropriate currency for each country in order to be able to measure expenses correctly and more easily. Another problem when having different exchange rates that Expensify does not support is when linking bank accounts or credit or debit cards, since the values that have been loaded on the cards or the values that are reflected in the bank accounts may are not correct at the time of being imported into this platform, having problems in managing expenses, which is also not possible for now to manually modify the exchange rates, this being a major inconvenience for people who have currencies that have not been admitted to Expensify. The receipts must be in perfect condition to be scanned, otherwise you will have to manually upload the data that this platform has not understood. That is why I recommend that you automatically have a photographed receipt when you have it on hand to have a record quickly and that you do not waste time making a manual record, you can still link the bank account, but it is better to have all expenses added immediately to avoid problems later. º I wish I had the option to approve expenses with a single click, without having to do so much to approve. Just a single page is enough where you can directly have a review report to verify if everything is fine and ready, without having to show so many expenses individually, but in a single view have everything in an orderly manner to be able to process everything else easily. º I don't know if it is possible, but the tax part is not clear when declaring it as if it were a report. I would like to have the possibility of having a report of this for each year and that it looks well configured since currently this platform is a headache with respect to that subject, everything is well polished, but when it comes to taxes it is a chaos and I wish it was easier for the user configuration. º I have a problem with duplicate expenses since they tend to occur occasionally and that is a bit annoying because it creates confusion within the company when excess expenses are reflected but it is not like that because some expenses are duplicated. I would like the platform to at least notify me when there are expenses of similar amounts so that I don't have to manually search for the expense that was duplicated, but instead the system would automatically show me what expense it is and thus be able to take measurements from each cut. º With some integrations with this platform you cannot differentiate if it was a retention or if it was really charged for the services obtained, this also causes a bit of confusion since if there was a problem with the payment of some platform which did not charge the money, but that it was held or declined then within Expensify it may appear that it was charged without even knowing that the payment was not processed or is simply being held for whatever reason. º A big inconvenience that I have when wanting to do everything automatically is the receipts that I upload to this platform, since the optical character recognition is not very efficient, even when I have the receipts just printed, clearly and without scratches or wrinkles and even so it does not detect everything so clearly. What I mostly have to do is register the entire receipt manually when this platform does not recognize it visually. I hope they improve this as platforms like Apple or Google have good character recognition and it almost never fails to detect something on printed paper.	Pros & Cons from Real Users Pros QuickBooks Online is the best accounting tool for carrying out accounting and bookkeeping activities. Ease to create and send invoices thus get paid faster. It is simple to view profit and loss with QuickBooks Online. Very reliable for tracking and managing expenses. QuickBooks Online is an accounting software that is best suited for cash flow management, creating invoices, expense management, reporting and time tracking.It is simple and fast to use QuickBooks Online without any hassles. With QuickBooks Online, it is simple to generate employee payrolls faster. It is simple to create and send professional invoices using Quickbooks Online. It is possible to track and manage our cash flows with QuickBooks Online. It is generate custom financial reports with QuickBooks Online. Finally, I can easily track and manage our expenses with QuickBooks Online. + Very complete and robust interface, in addition to being very current. By this I mean that it is easy to handle within this platform as you learn to use its tools correctly. In general, platforms of this style tend to be very archaic or outdated, making it very difficult and cumbersome to understand and find the functions they offer. So for me its design is very polished that can be used by people of all ages who want to keep their company's accounts. + You can import the data of the movements of different banks allowing the ease of being able to keep a clear accounting by being able to have exact data of the movements of business bank accounts. This was very intuitive to me since I don't have to import the data by manually typing it one by one, but simply adapt the exported data provided by the bank and pass it to QuickBooks as if it were a database. + The accounting books are very complete and it speeds up the process by not having to manage everything manually within other platforms such as Excel (although with Excel some programming can be done to automate everything, it requires more training or spreadsheet experts to perform this). So with this platform it is easier to create accounting books and I have the ability to add as many fields as I need for the manual entry of income and expenses of my company, this in case there is no way to automatically integrate an accounting movement that is do within my company + The online support chat provides quick answers to any questions or problems you may have. I have gone through several circumstances in which I did not understand a function very well or did not know the availability of a specific function which I needed to integrate into my company's accounting. So with the help of the QuickBooks live chat I was able to solve these and more doubts that I had in the course of using this platform since it is difficult to fully understand how to use it. + You can create presentations in any period of time, from biweekly, monthly, quarterly and annually. That is very useful since I can determine the date with a few clicks without having to do all the work manually and in parts, but everything is done automatically just by choosing the desired term. Quickbooks Online provides a distinguished way to do all our accounting and budgeting for our business. It has a system that is very complete and full of smart tools that when combined, make for a hugely helpful software that carries all of my financial tasks. -One of my favorite aspects of Quickbooks is how fast we can complete our bank reconciliation every month, providing thoughtful analysis about where our money goes and allowing us to make smart decisions regarding our finances and our business’ future. It’s very easy to prepare our reports every month and customize them to include the most information possible such as income statements and purchase orders, and choose between single-entry or double-entry systems. -Additionally, Quickbooks has the power to organize all our taxes for us and manage all our tax data for when the tax season comes, and notify us when they’re ready. I like this area of Quickbooks and I find that it’s the most powerful feature as it lets us streamline all our tax processes and has an accurate automated system that studies our data and helps me sort our finances by quarter or yearly methods, providing a strong system that is based on security and support, saving us as much time as possible with its different tools to calculate different finances. -Quickbooks’ customer support has been very helpful in providing the assistance that we have needed during our training period with the software, and to this day, they have been extremely responsive and have solved any question and doubt that we’ve had, making it such a wonderful service and experience for us and improving our view of the solution in general. -Integration with many third-party applications make the experience of using Quickbooks even better, as it improves our workflow and synchronizes our data with other financial and project management tools, eliminating the process of having to manually import or export data into Quickbooks or other apps. -Finally, I like that this software is hosted on the cloud and can access it anywhere I am and on any device, which is a huge benefit for me as I am sometimes on the go, and being able to access my business’ accounting solution is a huge deal for me. I also find that because it is hosted on the cloud, Quickbooks provides higher security levels and a low risk of lost or stolen information, and that used to be a great worry for me as no one wants their information suddenly lost/stolen, but Quickbooks maintains all our data encrypted and safe. Cons I'm yet to experience any glitches with QuickBooks Online since it works smoothly. I don't have have anything to complain because it's a simple, fast and affordable accounting software. I haven't experienced shortcomings with QuickBooks Online because it suits my accounting needs. - The mobile application regardless of the OS has limitations which prevents seeing certain things and also limits the ability to add certain things when keeping accounts. It looks like a statement summary which can not do much. For me, practicality is very important and I like that the platforms that I use can be managed both via desktop, web and mobile application without any limits. Thus, it also allows portability by not needing to be inside the desk to be able to use QuickBooks, but with the simple fact of having a tablet or smartphone, you can already access all the functionalities of this platform. - Employees are needed with training both in accounting, as well as in the correct handling of this platform, since mistakes can be made that are detrimental to your company. I recommend this since I had a bad experience implementing this platform within my company without adequate training and after a long and arduous testing period there were errors with the numbers which were not correct due to the lack of certain inputs and outputs of the accounting of my company. So if you want everything to be well registered, I recommend taking training courses to understand this platform well. - I do not understand how to classify and accept transactions through various deposits, it is a bit of a mess that is formed with the records of transactions within this platform. You should be able to associate payments in parts or in different deposits in order to facilitate accounting when you are going to make payments and you want to keep track of an expense or receipt of funds within the company. - The prices are increasing excessively since I acquired the services of this platform. I have had to reconsider the expenses of my company to be able to adjust the expenses that are made with QuickBooks, I understand that they are progressively improving, but the increase in costs rises faster in relation to the improvements that are made to this platform. I feel like even though Quickbooks has amazing tools and it’s a great platform overall, it still lacks in terms of user-friendliness and user guides to help users settle in with the software and finish implementation successfully. We struggled a bit with this software because the amount of tools were so overwhelming and I felt like it didn’t provide enough tutorials for me to understand how it works, but thankfully, once we contacted the customer support and were put in contact with an expert, they were very happy to help us through every step of our implementation with Quickbooks, which was honestly amazing and it’s one of the reasons we chose to stay with Quickbooks as our main accounting solution for our business. Also, as I appreciate the level of security and high quality encryption that Quickbooks has, I do find it a bit annoying the level of security that there is to access our finances every single time, as I am requested one-time passwords and it takes more time to access our finances, but it’s just a small dislike that is compensated with the rest of the software tools that I do enjoy using.
Training Documentation Webinars Live Online In Person	Training Documentation Webinars Live Online In Person
Company Information Expensify Founded: 2008 United States use.expensify.com	Company Information Intuit Founded: 1983 United States quickbooks.intuit.com
Alternatives BILL	Alternatives Sage Intacct
BQE CORE BQE Software	SharpeSoft Estimator SharpeSoft
itilite ITILITE	Xero
Ramp Ramp Financial	QuickBooks Online Advanced Intuit
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Integrations AppsForOps Timeline Axis LMS Clarity Security Cloud Elements Deel Egnyte Everest Maintenance Care Motileo PEX Quickwork Receiptor AI RegFox Revel Systems Rightworks SSIS Integration Toolkit Stripe Corporate Card Teamstack WebHR Wufoo Show More Integrations View All 117 Integrations	Integrations AppsForOps Timeline Axis LMS Clarity Security Cloud Elements Deel Egnyte Everest Maintenance Care Motileo PEX Quickwork Receiptor AI RegFox Revel Systems Rightworks SSIS Integration Toolkit Stripe Corporate Card Teamstack WebHR Wufoo Show More Integrations View All 3059 Integrations
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