ExpenseBot vs. Filio Comparison


ExpenseBot ExpenseBot.ai	Filio	+	+
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About ExpenseBot is AI-powered expense management built entirely on Google Workspace. Unlike traditional expense tools that store your data on vendor servers and require new logins, ExpenseBot works inside the Google apps you already use — Gmail, Google Drive, Google Sheets, Google Photos, and Google Calendar. How it works: Gmail Auto-Scan: AI scans your inbox overnight and finds every receipt automatically — Amazon, Uber, airlines, hotels, subscriptions — no forwarding rules needed. Scan up to 6 years of Gmail history in one click. Google Photos: Snap a receipt photo and it's captured instantly through the native Google Photos picker. Google Sheets: All expense data lands in familiar Google Sheets with formulas, pivot tables, and real-time collaboration. Google Drive: Your receipts and financial data stay in YOUR Google Drive, not on third-party servers. Google Calendar: Import client visits for automatic mileage calculation — no GPS app draining batteries.	About Filio is an AI-powered field documentation and construction photo management platform that connects the Data Collector mobile app with the Web Console. Capture photos, videos, 360 media and voice notes on maps, plan sheets and blueprints, with available GPS, time, direction and author metadata. Walking (Smart SLAM + AR) places photos on calibrated plan sheets; Interior Scan creates 2D plans and 3D room models. Compare earlier and later conditions with Before & After. Use editable AI captions, labels, multilingual voice-to-text and project-specific AI guidance to organize evidence. Search by content, metadata, map, plan sheet or timeline; build customizable PDF and Word reports. Supported offline capture synchronizes when connectivity returns. Use Filio for progress logs, QA/QC, inspections and field reporting. Photogrammetry reconstructs 3D models from suitable photos. Project permissions support field, office and external collaboration.
Platforms Supported Windows Not Supported Mac Not Supported Linux Not Supported Cloud Supported On-Premises Not Supported iPhone Not Supported iPad Not Supported Android Not Supported Chromebook Not Supported	Platforms Supported Windows Supported Mac Supported Linux Not Supported Cloud Supported On-Premises Not Supported iPhone Supported iPad Supported Android Supported Chromebook Supported
Audience Built for freelancers, accountants, real estate agents, agencies, CFOs, and any team that runs on Google.	Audience Construction & engineering teams: contractors, construction managers, civil/geotechnical engineers, roofers, inspectors, insurance adjusters, environmental consultants, infrastructure/utility teams, and post-disaster reconnaissance crews.
Support Phone Support Not Supported 24/7 Live Support Not Supported Online Supported	Support Phone Support Supported 24/7 Live Support Supported Online Supported
API Offers API Not Supported	API Offers API Supported
Screenshots and Videos View more images or videos	Screenshots and Videos View more images or videos
Pricing $10/user Free 60 day trial - No credit card required Free Version Not Supported Free Trial Supported	Pricing $20/collector/month, annual Filio One is priced per Data Collector mobile app seat: $25 monthly or $240 annually ($20 per month billed annually). It includes unlimited Web Console accounts, projects, storage and report generation, with customizable PDF and Word outputs. A 14-day free trial is available. Filio Enterprise pricing is available on request. Free Version Not Supported Free Trial Supported
Reviews/Ratings Overall 5.0 / 5 ease 5.0 / 5 features 5.0 / 5 design 5.0 / 5 support 5.0 / 5 Read all reviews	Reviews/Ratings Overall 0.0 / 5 ease 0.0 / 5 features 0.0 / 5 design 0.0 / 5 support 0.0 / 5 This software hasn't been reviewed yet. Be the first to provide a review: Review this Software
Pros & Cons from Real Users Pros I run a small construction company and I'm basically never at a desk — so managing expenses used to be a nightmare. ExpenseBot changed that. I snap a photo of a receipt at a supplier, it grabs everything from my Gmail automatically, logs my mileage, and maps it all to my Sage 50 Canada GL codes. My accountant gets a clean report she can import straight into the books. No more paper. No more bookkeeper. No more chaos. Honestly couldn't imagine going back. Cons So far it is doing everything me and my colleague require. I don't have any suggestions for improvement.
Training Documentation Not Supported Webinars Not Supported Live Online Not Supported In Person Not Supported	Training Documentation Supported Webinars Supported Live Online Supported In Person Supported
Company Information ExpenseBot.ai Founded: 2025 Canada www.expensebot.ai	Company Information Filio Founded: 2018 United States www.filio.io
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Categories AI Tools Supported Expense Report Supported Travel & Expense Management Supported	Categories Construction Management Supported Geotechnical Engineering Supported
Show More Features Expense Report Features Approval Process Control Not Supported Invoice Management Supported Multi-Currency Supported Receipt Management Supported Reimbursement Management Supported Spend Control Not Supported Time Tracking Not Supported Workflow Management Not Supported	Show More Features Construction Management Features Accounting Integration Not Supported Budget Tracking/Job Costing Not Supported Change Orders Not Supported Commercial Supported Contract Management Not Supported Contractors Supported CRM Not Supported Equipment Tracking Not Supported Estimating Not Supported Incident Reporting Supported Mobile Access Supported Offline Access Supported Residential Supported RFI & Submittals Not Supported Subcontractor Management Not Supported Timesheets Not Supported
Integrations Google Drive Supported Dropbox Not Supported Gmail Supported Google Maps Supported Google Photos Supported Google Sheets Supported Microsoft OneDrive Not Supported Procore Not Supported QuickBooks Desktop Pro Supported Ricoh Not Supported Sage 50 Supported Show More Integrations View All 7 Integrations	Integrations Google Drive Supported Dropbox Supported Gmail Not Supported Google Maps Not Supported Google Photos Not Supported Google Sheets Not Supported Microsoft OneDrive Supported Procore Supported QuickBooks Desktop Pro Not Supported Ricoh Supported Sage 50 Not Supported Show More Integrations View All 5 Integrations
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