EquipDash

EquipDash

5.0 out of 5 stars
EventSoft

EventSoft

Intrapole
+
+

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About

EquipDash is AI-powered equipment rental and tour booking software built for outdoor recreation operators. Manage your entire business from one platform, equipment rentals, guided tours, experiences, point of sale, and customer relationships. The built-in AI assistant handles customer inquiries, recommends availability, and automates routine tasks so you can focus on running your operation. Smart inventory tracking prevents double-bookings and keeps utilization high across your range. Key capabilities include online booking with real-time availability, digital waiver collection, integrated payment processing, automated customer communications, and a drag-and-drop calendar for scheduling staff and resources. Whether you run a kayak rental shop, bike tour company, ski rental outlet, or multi-location adventure business, EquipDash adapts to your workflow. The intuitive dashboard gives you instant visibility into revenue, bookings, and equipment status.

About

EventSoft is event operations and workforce-planning software for event-production, audiovisual, venue, catering and security organizations. It schedules jobs and coordinates staff, vehicles, equipment and rooms, tracks availability, and shares calendars with teams. Personnel tools cover staff records, document storage, SMS and email, employment contracts, DPAE declarations and payroll preparation for temporary and intermittent workers in France. Optional modules add recruitment applications, forms, routes and tours, job offers, and a connection to Locasyst equipment rental. Its mobile app lets staff see assignments, report attendance and expenses, manage availability and access HR documents. EventSoft is available through cloud or on-premises deployment and connects with payroll, HR, accounting, rental and event-management systems through standard connectors or tailored integrations.

Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Supported
iPad Supported
Android Supported
Chromebook Not Supported

Platforms Supported

Windows Supported
Mac Supported
Linux Supported
Cloud Supported
On-Premises Supported
iPhone Supported
iPad Supported
Android Supported
Chromebook Supported

Audience

Equipment rental providers and tour operators

Audience

Event and audiovisual companies that plan staff and logistics: technical service providers, employers of intermittent workers, caterers, event security, venues, local authorities and TV production

Support

Phone Support Not Supported
24/7 Live Support Not Supported
Online Supported

Support

Phone Support Supported
24/7 Live Support Not Supported
Online Supported

API

Offers API Not Supported

API

Offers API Supported

Screenshots and Videos

No images available

Screenshots and Videos

Pricing

$14.50/month
Free Version Not Supported
Free Trial Supported

Pricing

Monthly rental pricing is quoted according to the number of licenses and selected modules. Purchase is also available, with pricing based on licenses and modules; annual maintenance applies, and hosting can be purchased separately. Cloud plans include hosting, support, training, updates, backups, installation and integration.
Free Version Not Supported
Free Trial Not Supported

Reviews/Ratings

Overall 5.0 / 5
ease 5.0 / 5
features 4.7 / 5
design 5.0 / 5
support 4.3 / 5

Reviews/Ratings

Overall 0.0 / 5
ease 0.0 / 5
features 0.0 / 5
design 0.0 / 5
support 0.0 / 5

This software hasn't been reviewed yet. Be the first to provide a review:

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Pros & Cons from Real Users

Pros

  • Real-time availability across overlapping multi-day rentals is rock solid — I can have a tent booked Friday-Sunday and the system blocks those exact dates without me touching anything. Asset tracking handles 200+ individual items cleanly, from 4-person tents down to camp stoves and bear canisters. QR code check-in/check-out has noticeably sped up our counter on busy weekends. Dash AI's Morning Briefing pulls today's pickups, returns, overdue items, low stock, and the weather forecast into one screen and even drafts the next action — saves me 20-30 minutes every morning. Automated late-return reminders ended the awkward "where's my tent?" phone calls almost entirely.
  • Our business goes from zero to 300+ rentals a day once ski season hits, and EquipDash handles the volume without breaking a sweat. The online pre-booking has cut our morning wait times in half — guests fill out their sizing info ahead of time and we have their gear pulled before they walk in. The inventory tracking is critical for us because we need to know exactly which skis are out, which came back damaged, and which are due for a tune. The maintenance scheduling feature means nothing slips through the cracks. We also love the seasonal planning tools since we can adjust pricing and availability for peak weeks vs. shoulder season in minutes.
  • We're a hybrid business — part tour operator, part rental shop — and EquipDash is one of the only platforms that handles both sides without forcing us into two separate systems. Our guides can see their tour roster on the mobile app, and our front desk can rent out bikes for the day from the same dashboard. The guest manifests are a huge time-saver. We also connected it to our Stripe account and the payment processing just works. The booking widget on our site matches our brand and the conversion rate has been noticeably better than our old form-based booking.

Cons

  • The booking model leans toward time-slot rentals (hourly/half-day/full-day) rather than true date-range multi-day rentals — works fine but took some creative setup. No customer-facing kit builder either, so I have to pre-build every bundle (tent + bag + stove) myself rather than letting renters mix and match.
  • The reporting is solid but I wish I could build more custom date-range comparisons — like this December vs. last December side by side. I end up exporting to a spreadsheet for that kind of analysis. Also the system doesn't have a native way to handle our lodge delivery service, so we use a workaround with booking notes, which works fine but isn't ideal.
  • We run self-guided tours where we hand over a GPS device and a printed route — EquipDash doesn't really have a concept of "self-guided" as a tour type, so we set it up as a rental bundle instead. Works fine but feels like a workaround. Also, we'd love tighter integration with Google Reviews so we could automatically prompt guests to leave a review after their tour.

Training

Documentation Supported
Webinars Not Supported
Live Online Not Supported
In Person Not Supported

Training

Documentation Supported
Webinars Supported
Live Online Supported
In Person Supported

Company Information

EquipDash
Founded: 2024
United States
equipdash.com

Company Information

Intrapole
Founded: 2004
France
www.eventsoft.fr/

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Categories

Equipment Rental Supported

Categories

Integrations

Google Calendar Not Supported
Locasyst Not Supported
Microsoft Outlook Not Supported

Integrations

Google Calendar Supported
Locasyst Supported
Microsoft Outlook Supported
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