Re: [MRBS-general] iCalendar and HTML mail

[D B. <dba...@as...>]

Sorry Campbell.  I should have made it more obvious that I was using the
iCalendar module as it works relatively well with the overall calendar
view that the boss is looking for.

 

I'm currently using Office 2003 here in the school.  We do have Office
2007 but it's a pilot version on the C2k system at the moment so it
isn't being rolled out across the network - just certain machines.

 

Declan

 

________________________________

From: Campbell Morrison [mailto:cam...@gm...] 
Sent: 14 December 2010 10:20
To: 'General purpose list (support/developers/users)'
Subject: Re: [MRBS-general] iCalendar and HTML mail

 

Ah - I hadn't realised you were using the iCalendar stuff.   Good!

 

What version of Outlook are you using?   I'm testing with Outlook 2007
and don't get Accept/Decline buttons - I just get a "Remove from
Calendar" button at the top of the email.   When I click it it does what
it says and I don't get a message in the calendar saying that an entry
has been deleted.

 

Campbell

 

 

 

 

From: D Barry [mailto:dba...@as...] 
Sent: 14 December 2010 10:10
To: ma...@ca...; General purpose list
(support/developers/users)
Subject: Re: [MRBS-general] iCalendar and HTML mail

 

Hi Campbell..

 

Many thanks for that.  I've made the necessary changes as you specified
and all works fine.

 

One little quirky thing I've come across is in relation to the deletion
of a booking in the calendar (I'm using Microsoft Outlook)

 

When I delete an entry in the booking system and click on the Accept
button in the email that arrives, it will display an entry in the
calendar to say that an entry has been deleted but what I have noticed
is that if you click on 'Decline' it deletes the entry from the Outlook
Calendar without displaying a message.

 

Is there a way that when you click on the 'Accept' button, it deletes
the entry but doesn't display that it has deleted it.  

 

Hope that made sense.

 

Declan

 

________________________________

From: Campbell Morrison [mailto:cam...@gm...] 
Sent: 13 December 2010 14:40
To: 'General purpose list (support/developers/users)'
Subject: Re: [MRBS-general] iCalendar and HTML mail

 

Yes - in functions_mail.inc just edit the few lines where it sets up the
subject.

 

At the moment it says something like

 

$subject = get_mail_vocab("mail_subject_new_entry");

 

You could change this to something like

 

$subject = $data["name"] . " new booking";

 

(assuming you're not worried about internationalisation)

 

which would give you "Ballynahinch FC new booking"

 

 

Campbell

 

 

From: D Barry [mailto:dba...@as...] 
Sent: 13 December 2010 14:30
To: ma...@ca...; General purpose list
(support/developers/users)
Subject: RE: [MRBS-general] iCalendar and HTML mail

 

Hi Campbell..

 

Is there a way of changing the calendar subject text part that appears
in the outlook calendar so that rather than reading 'Entry added for
...' it has the text from the Brief Description part of the booking so
that the boss can see at a glance who the booking is for. 


As it stands, when looking at booking in the calendar, all entries read
'Entry added for Sample Booking System MRBS ' (Sample Booking System
MRBS is the name of my 'company' for testing purposes) and I have to
double click to see who actually made the booking

 

If it was possible for the calendar subject text to read the name of the
Brief Description (in my case, the group making the booking i.e
'Ballynahinch FC') it would probably satisfy the boss. Keeping the Area
and Room details would also help.

 

Regards

 

Declan

 

________________________________

From: Campbell Morrison [mailto:cam...@gm...] 
Sent: 12 December 2010 18:27
To: 'General purpose list (support/developers/users)'
Subject: Re: [MRBS-general] iCalendar and HTML mail

 

I thought you were trying to get reports on room usage for your board of
governors?   In which case you're probably best just playing around with
the CSV file in Excel.    If you try and put the CSV file into a
calendar view then you'll just end up back where you started?!

 

The iCalendar extensions will allow you to do two things:

 

-   Have the calendar information included with the email notification
so that it can be imported into a calendar.   In fact if you are using
Outlook the booking will automatically appear in your calendar as a
tentative (in Outlook terms) booking the moment the email arrives in
your inbox.  You can then Accept or Decline it when you open the email.

-   Produce a .ics file for the entry/series from the view_entry page.
You can then import this .ics file into a calendar.

 

What you won't be able to do at the moment is

 

-   Export a whole set of bookings as a .ics file

-   Import .ics files into MRBS

 

Campbell

 

 

 

From: Declan Barry [mailto:dp...@ba...] 
Sent: 12 December 2010 18:17
To: mrb...@li...
Subject: Re: [MRBS-general] iCalendar and HTML mail

 

Hi Folks.  

 

A number of days ago, I posted a message with regards to obtaining an
overall calendar view of booking made. I've not had much success yet in
trying to establish a way of getting the exported csv file into a
calendar view but I'm been monitoring the icalendar thread and would be
grateful for a bit more info if possible.

 

Am I right in understanding that bookings made would have a 'content'
within it that would enable the booking to be 'imported' into something
like Microsoft Outlook.  If so, this may solve my problems as we use the
full Microsoft Office suite here in the school.

 

Info greatly appreciated.

 

Declan Barry 

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