Audience
Small & medium sized companies making multiple purchases each month.
About Zahara
One Platform. Total AP Control.
Zahara is an accounts payable automation platform that helps finance teams keep control of spend across every site, team, project and entity, from purchase request to supplier payment, without a full ERP transformation.
Control spend wherever it happens. Purchase requests are raised in seconds, from approved catalogues if you want to restrict what can be bought and from whom, then routed through multi-step approvals built around your sites, departments and projects. Approvers see the budget impact before they say yes, and approved purchase orders go straight to the supplier.
Modernise without replacing your finance system. Zahara integrates directly with Xero, Sage 50 and Sage 200, QuickBooks Online and MYOB, with connectors for most other systems. Your accounts system stays the single source of truth; Zahara replaces the paper, email approvals and spreadsheets around it.
Process more, with less admin. Invoices emailed into Zahara's Invoice Inbox are read by AI, which identifies the supplier, extracts line items and completes three-way matching against the purchase order and delivery receipt before routing for approval. Approved invoices flow into payment runs, including multi-currency payments with Currencies Direct.
Governance built into everyday spend. Budgets are allocated to GL codes, with committed and pending spend tracked in real time. Every request, approval, invoice and payment carries a complete audit trail.
Controls that scale as you grow. As you add sites, entities or acquisitions, new locations, budgets and approvers slot into the same workflows, so finance keeps visibility without adding manual checks.
For staff expenses, sister product AI Expenses captures receipts automatically, routes claims for approval and reimburses your team as soon as sign-off lands.
Built for service-based, growing organisations in construction, care, charities, hospitality, education and professional services, and used by finance teams at Lush, British Airways Holidays and CHD Living. Guided implementation takes weeks, not months, with UK-based support and no minimum term on monthly plans.
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Product Details
Zahara Frequently Asked Questions
Zahara Product Features
AP Automation
Zahara automates accounts payable end to end, starting earlier than most AP automation tools: at the moment someone wants to buy something. Purchase requests are approved against live budgets and turned into purchase orders, so when the supplier invoice arrives, it's already expected. AI in Zahara's Invoice Inbox reads each emailed invoice, identifies the supplier, extracts line-item data and completes automatic three-way matching against the purchase order and delivery receipt. Matched invoices are routed through multi-step approval workflows by site, department, project or entity, then flow into payment runs, including multi-currency payments with Currencies Direct. The result is less rekeying, chasing and exception handling for AP teams. Every step carries a full audit trail, and Zahara integrates with Xero, Sage 50, Sage 200, QuickBooks Online and MYOB. Guided implementation takes weeks, not months.
Accounts Payable
Zahara automates accounts payable from purchase order to supplier payment, helping AP teams process more invoices with less manual admin, chasing and rekeying. Supplier invoices are emailed into Zahara's Invoice Inbox, where AI identifies the supplier, extracts line-item data and completes three-way matching against the purchase order and delivery receipt. Matched invoices are routed through multi-step approval workflows by site, department, project or entity, then flow into payment runs, including multi-currency payments with Currencies Direct. Because spend is approved at the purchase order stage, invoices arrive expected, with fewer queries and exceptions. Every step carries a full audit trail, and direct integrations with Xero, Sage 50, Sage 200, QuickBooks Online and MYOB remove double entry. Guided implementation takes weeks, not months, with UK-based support.
Billing and Invoicing
Zahara handles the other side of invoicing: the supplier invoices your business receives. Rather than issuing bills to customers, Zahara helps finance teams capture, check, approve and pay incoming invoices without manual rekeying. Suppliers email invoices into Zahara's Invoice Inbox, where AI identifies the supplier, extracts line-item data and matches each invoice to its purchase order and delivery receipt. Invoices are then routed for approval by site, department, project or entity, and approved invoices flow into payment runs, including multi-currency payments with Currencies Direct. Budget impact is visible at every stage, and every invoice carries a full audit trail. Direct integrations with Xero, Sage 50, Sage 200, QuickBooks Online and MYOB sync invoice data to your accounts system with no double entry. Guided implementation takes weeks, not months, with UK-based support.
Finance
Zahara is an accounts payable automation platform that helps finance teams control spend before money is committed, across every site, team, project and entity. Purchase requests are approved against live budgets, with committed and pending spend tracked in real time against GL codes. Supplier invoices are read by AI and three-way matched to purchase orders and delivery receipts, then routed for approval and into payment runs, including multi-currency payments with Currencies Direct. Every request, approval, invoice and payment carries a complete audit trail. Direct integrations with Xero, Sage 50, Sage 200, QuickBooks Online and MYOB keep your accounts system as the single source of truth, so you can modernise finance processes without a full ERP transformation. Guided implementation takes weeks, not months, with UK-based support.
Procurement
Zahara is a procure-to-pay platform for organisations that need procurement control without the cost and complexity of an enterprise suite. Approved product catalogues let you decide what can be bought and from which suppliers, steering spend towards preferred suppliers across every site, team, project and entity. Every purchase request follows the same multi-step approval rules and live budget checks, so policy is applied consistently however spread out your buyers are. Purchase orders go straight to suppliers, and invoices are automatically three-way matched to the order and delivery receipt before approval and payment. Committed spend is tracked in real time against GL codes, with a complete audit trail on every request, approval, invoice and payment. Zahara integrates with Xero, Sage 50, Sage 200, QuickBooks Online and MYOB. Guided implementation takes weeks, not months, with UK-based support.
Purchasing
Zahara is a purchasing and purchase order platform that gives finance control of spend before money is committed, across every site, team, project and entity. Staff raise purchase requests in seconds, from approved product catalogues if you want to restrict what can be bought and from whom. Requests are routed through multi-step approval workflows with live budget visibility, so approvers see the impact on departmental and project budgets before they say yes. Approved purchase orders go straight to the supplier, and deliveries are receipted in Zahara, so when the invoice arrives it's automatically matched to the order and receipt. Committed and pending spend is tracked in real time against GL codes, with a full audit trail on every request and approval. Zahara integrates with Xero, Sage 50, Sage 200, QuickBooks Online and MYOB. Guided implementation takes weeks, not months, with UK-based support.
Zahara Additional Categories
Vendor Invoice Management
Zahara brings every supplier invoice into one controlled process, from receipt to payment. Vendor invoices are emailed into Zahara's Invoice Inbox, where AI identifies the supplier and extracts line-item data, removing manual rekeying. Each invoice is automatically three-way matched to its purchase order and delivery receipt, so discrepancies in price, quantity or delivery are flagged before anything is approved. Invoices are then routed through multi-step approval workflows by site, department, project or entity. Approved invoices flow into payment runs, including multi-currency payments with Currencies Direct. Every invoice carries a complete audit trail, and direct integrations with Xero, Sage 50, Sage 200, QuickBooks Online and MYOB keep your accounts system as the single source of truth. Guided implementation takes weeks, not months.
Zahara Verified User Reviews
Write a Review-
Probability You Would Recommend?1 2 3 4 5 6 7 8 9 10
"A great product" Posted 2020-03-11
Pros: Ease of use and once setup it just works. It's hard to fault.
Cons: The user administration interface is a little clunky and could do with an overhaul
Overall: Very happy with the product as a whole. It is one we intend to keep using and would be happy to recommend.
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Probability You Would Recommend?1 2 3 4 5 6 7 8 9 10
"Zahara is everything I needed" Posted 2020-03-09
Pros: - Dashboard is easy to use
- Approvals processes are great (saves me going to other people and asking them, its just done)
- Creating custom invoice templates in the software makes it a lot easierCons: Nothing yet, it is really sorting out our issues.
Overall: Really easy to setup and use. Started on the 30-day trial, got a demo and then signed up. The team are helpful; quickly answered my questions and responded to me well. Great value for money and some really helpful features.
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