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Audience

SMB, IT, New Product Development, Consulting, and Engineering PMOs

About WorkOtter

WorkOtter is the #1 Rated Project & Resource Management Solution for Usability: ~ Gartner May 2022.

Best for PMOs of 10 or more in Engineering/IT/Innovation ready to move from spreadsheets to easy SaaS project, resource, and portfolio management.

Differentiator: Unlike Monday, Smartsheet, and Planview you can plan resources at the project level (vs Task).

Top Features: Magic Dashboards, Portfolios (with What-If), Intake, Projects (Gantt/Kanban), Time, Capacity Planning, and Financials.

Pricing

Starting Price:
$10.00/month/user
Pricing Details:
Time/Status - $10 per user per month
Team - $20 per user per month
Manager - $35 per user per month
Free Trial:
Free Trial available.

Integrations

API:
Yes, WorkOtter offers API access

Ratings/Reviews - 52 User Reviews

Overall 5.0 / 5
ease 5.0 / 5
features 5.0 / 5
design 4.9 / 5
support 5.0 / 5

Company Information

WorkOtter
Founded: 2019
United States
www.workotter.com

Videos and Screen Captures

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Product Details

Platforms Supported
SaaS
iPhone
iPad
Android
Training
Documentation
Live Online
Webinars
In Person
Videos
Support
Phone Support
Online

WorkOtter Frequently Asked Questions

Q: What kinds of users and organization types does WorkOtter work with?
Q: What languages does WorkOtter support in their product?
Q: What kind of support options does WorkOtter offer?
Q: What other applications or services does WorkOtter integrate with?
Q: Does WorkOtter have an API?
Q: Does WorkOtter have a mobile app?
Q: What type of training does WorkOtter provide?
Q: Does WorkOtter offer a free trial?
Q: How much does WorkOtter cost?
Q: What pricing for support is available for WorkOtter?
Q: What pricing for training is available for WorkOtter?

WorkOtter Product Features

Dashboard

Annotations
Data Source Integrations
Interactive
KPIs
Private Dashboards
Public Dashboards
Scorecards
Themes
Visual Analytics
Widgets
Functions / Calculations
OLAP

Engineering

Collaboration
Document Management
2D Drawing
3D Modeling
Chemical Engineering
Civil Engineering
Design Analysis
Design Export
Electrical Engineering
Mechanical Engineering
Mechatronics
Presentation Tools
Structural Engineering

IT Project Management

Bug Tracking
Issue Management
Milestone Tracking
Percent-Complete Tracking
Portfolio Management
Prioritization
Product Roadmapping
Resource Management
Status Tracking
Supports Agile
Supports Scrum
Task Management
Time & Expense Tracking
Requirements Management
Testing / QA Management

Project Management

Agile Methodologies
Budget Management
Client Portal
Collaboration Tools
Cost-to-Completion Tracking
Customizable Templates
Gantt Charts
Idea Management
Kanban Board
Milestone Tracking
Portfolio Management
Resource Management
Time & Expense Tracking
Traditional Methodologies

Project Portfolio Management

Budget Management
Collaboration
Dashboard
Issue Management
Milestone Tracking
Portfolio Management
Project Planning
Resource Management
Status Tracking
Task Management
Time & Expense Tracking
Requirements Management

Resource Management

Capacity Management
Data Visualization
Demand Forecasting
Drag & Drop
Employee Scheduling
Filtered Search
Resource Allocation
Skills Tracking
Utilization Management

Scheduling

Online Scheduling
Resource Scheduling
Alerts/Notifications
Appointment Scheduling
Automated Scheduling
Calendar Management
Class Scheduling
Employee Scheduling
Facility Scheduling
Group Scheduling
Interview Scheduling
Meeting Room Booking
Multi-Location
Payment Processing
Real-time Scheduling
Reservations
Room Booking Management
  • A WorkOtter User
    Manager
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: Administrator
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "My Experience with WorkOtter"

    Posted 2024-07-16

    Pros: One thing that really like about WorkOtter is its ability to automate repetitive tasks and workflows. This feature helps teams save time, reduce errors, and increase efficiency, allowing them to focus on higher-value tasks. By automating tasks, WorkOtter enables teams to streamline their workflow, making it easier to manage projects and achieve their goals. This automation capability is a game-changer for teams looking to optimize their productivity and get more done with less effort!

    Cons: One thing that's a bit tricky about WorkOtter is that it can take some time to get the hang of it.

    Overall: Streamlines tasks, collaboration & productivity. Automates workflows, provides visual project management & customizable dashboards. Boosts efficiency, reduces errors & enhances team collaboration.

    Read More...
  • Enoch O.
    Human Resource
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User, Administrator, Deployment
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Streamlined Projects"

    Posted 2024-07-09

    Pros: Working on projects with WorkOtter has been a game-changer for my team. Trust me, this is no Cliche.

    The platform offers a user-friendly interface that makes it easy for everyone to jump in and get started, regardless of technical expertise.

    I particularly love the task management with clear deadlines and real-time collaboration tool features that keep our projects on track and our communication flowing smoothly.

    Since using WorkOtter, we've experienced a significant boost in productivity and team morale. Deadlines are met more consistently, and everyone has a clear understanding of their roles and responsibilities.

    Cons: While the platform offers a wide range of functionalities, there can be a bit of a learning curve for some of the more advanced features.

    Overall: Overall, WorkOtter is an excellent project management platform that I highly recommend to anyone looking to streamline their workflow and achieve project success.

    Read More...
  • A WorkOtter User
    Project Manager
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: Administrator, Deployment
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "A Game-Changer for Our Remote NFT Marketplace Team at Dukia"

    Posted 2024-07-06

    Pros: WorkOtter's AI-powered features have been a lifesaver for our remote team at Dukia. The ability to automate risk identification and project planning has significantly improved our efficiency and allowed us to focus on delivering high-quality NFTs to our community. The interactive Gantt charts and intuitive dashboards have made it incredibly easy to visualize project progress and keep everyone on track, even across different time zones. The seamless integration with Jira, which we use for bug tracking, has streamlined our workflow and eliminated the need for manual data entry. As a remote team, we also appreciate the ability to customize dashboards for each team member, ensuring everyone has access to the information they need.

    Cons: The initial setup of WorkOtter took a bit longer than we anticipated due to the complexity of our NFT marketplace operations. However, the WorkOtter team was incredibly supportive throughout the process and provided us with the resources and guidance we needed to get up and running smoothly.

    Overall: WorkOtter has revolutionized the way we manage projects at Dukia. Our team is more organized, efficient, and collaborative than ever before. The AI-powered features have become an essential part of our daily workflow, saving us time and allowing us to focus on our core mission of creating and curating unique digital art experiences. The investment in WorkOtter has been well worth it, and we highly recommend it to any remote team looking to streamline their project management processes.

    Read More...
  • Jennifer L.
    Software Development Project Manager
    Used the software for: Less than 6 months
    Frequency of Use: Daily
    User Role: User, Administrator, Deployment
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "10/10 Perfect Project Management Software"

    Posted 2024-07-06

    Pros: This project management tool offers easy, enjoyable dashboard creation and faster, user-friendly operations compared to previous systems. It integrates AI for planning, risk identification, staffing, and drafting status reports, while also supporting interactive visuals, Microsoft Office 365 integration, and customizable Gantt charts for comprehensive project management.

    Cons: WorkOtter has been a great choice for us, despite a delayed start due to high demand during COVID. We've had no complaints and are pleased with how it supports our refined processes effectively.

    Overall: Overall, our experience with WorkOtter has been excellent. Despite initial delays due to COVID-related demand for PPM software, we've found it to be highly effective once our processes were optimized. We're particularly pleased with its seamless functionality and lack of complaints thus far.

    Read More...
  • Michele P.
    Founder
    Used the software for: Less than 6 months
    Frequency of Use: Weekly
    User Role: User
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Seamless Project Management System with People-First Support"

    Posted 2024-07-06

    Pros: What I like most about WorkOtter are the Gantt charts and task management tools. They make planning super easy and user-friendly, allowing the team to visualize timelines and dependencies without any hassle. The "building my team" feature is great and useful for providing visibility on who is available to work on projects, ensuring smooth and efficient collaboration. Overall, the workflow is seamless and really enhances the teams project management process.

    Cons: Honestly, there’s nothing I don’t like about WorkOtter so far. We’ve been using the system for a few months now. It’s very simple and easy to use, and it has all the features the team needs for effective project management. The Gantt charts, task management tools, and team visibility features all work seamlessly together, making our workflows smooth and efficient.

    Overall: My overall experience with WorkOtter has been fantastic. The tool is extremely user friendly. Their support team was incredibly knowledgeable and assisted our team every step of the way in setting up the system. The WorkOtter team answered all of our questions and made sure we knew how to use every feature effectively. Their guidance, combined with the user-friendly interface, has made managing our projects a breeze.

    Read More...
  • Abdulqudus O.
    Lead Software Review officer and Developer
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: Deployment
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "My Personal Experience with WorkOtter"

    Posted 2024-07-05

    Pros: The platform offers a wide range of features for project management, like task management, resource allocation, and my personal favorites reporting and collaboration tools and the
    Secondly, WorkOtter integrates with other popular tools like Jira and Microsoft Project, which has been helpful for my team

    Cons: I have not really noticed any problems on my end, I and my team have found the software to be somewhat effective

    Overall: So overall, WorkOtter has greatly improved my project management process. The platform's extensive features, such as task management, resource allocation, and my personal favorites—reporting and collaboration tools—have made managing projects much easier for me.

    One of the best aspects is its seamless integration with other popular tools like Jira and Microsoft Project. This integration has been incredibly helpful, allowing me to keep my workflow smooth and efficient across different platforms.

    I haven't faced any major issues with WorkOtter. The software has proven to be effective in meeting my needs. Overall, WorkOtter has been a game-changer for me, enhancing my productivity and project management capabilities.

    Read More...
  • Temitope B.
    Project Manager
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: User
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Project Management with Outstanding Support"

    Posted 2024-07-04

    Pros: I appreciate WorkOtter for its integrated approach to project, resource, and portfolio management. The platform's intuitive design, including interactive
    Gantt charts and drag-and-drop features.

    Cons: It has been extremely good, no fault on the platform.

    Overall: The support team was incredible and fast; they answered all my questions and help us get started right.

    Read More...
  • Victor O.
    Project Manager
    Used the software for: Less than 6 months
    Frequency of Use: Weekly
    User Role: Administrator
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Increased Productivity and Communication with Team Members in a timely manner"

    Posted 2024-05-07

    Pros: The proper organizing and tracking of team members, also automating tasks to reduce stress for the team.

    Cons: Nothing... It been awesome so far as there is a guide to be followed.

    Overall: The software was responsive and easy to navigate by all my team members which really increased our productivity.

    Read More...
  • Aysha Z.
    Project Manager
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: User
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Really good PM stuff!"

    Posted 2024-05-01

    Pros: I effortlessly manage tasks, track progress, and collaborate. Visualizing project timelines with Gantt charts keeps me on top of every detail. The built-in chat and collaboration features streamline communication, while customizable reporting and analytics empower my decision-making.

    Cons: It needs better loading time sometimes. There are some stuff like visuals and graphics which have a learning curve but not to hard to do.

    Overall: It is easy and fun to learn and use! ALL in all I highly recommend to junior and senior project managers!

    Read More...
  • Meg S.
    Project Manager
    Used the software for: 6-12 Months
    Frequency of Use: Daily
    User Role: User, Administrator, Deployment
    Company Size: 26 - 99
    Design
    Ease
    Features
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Project Manager tool you can't function without! "

    Posted 2024-04-04

    Pros: I use this daily and love it! IF you ARE a project manager you need this because it changes how you bring on clients and manage projects/tasks

    Cons: I don't have any cons because the product is awesome!

    Overall: Overall this is a wonderful product and it has the ability for you to customize the project board yourself!

    Read More...
  • Kelly A.
    Project Manager/Administrative Assistant
    Used the software for: 6-12 Months
    Frequency of Use: Daily
    User Role: User, Administrator, Deployment
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "The Solution I have been looking for"

    Posted 2024-04-02

    Pros: I love the dashboards and ability to customize everything. I have found it easy to use and customer service very helpful.

    Cons: I haven't found anything yet. When I have had an issue customer service has been very helpful.

    Overall: Overall WorkOtter has all the features I have been looking for in project management service and would recommend it to all of my clients.

    Read More...
  • Peter M.
    Restauranteur
    Used the software for: Free Trial
    Frequency of Use: Daily
    User Role: Administrator
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Great resource for small business owner"

    Posted 2024-04-01

    Pros: I love how I'm able to manage my time for building recipes and coming up with collaborations with all my staff without having to waste travel time. Everyone were able to see where along the process we are in the palm of their hands. Visualizing how much of the returns we got from a certain recipe before and after alterations is a must. Great application, at an affordable price.

    Cons: I really hope that a mobile application will be done soon to help streamline the usability for on the go people like me

    Overall: WorkOtter is helping to keep track of what recipe projects we are currently trying to perfect and what has already been completed. Also it helps us see what recipes has the most/less revenue to product cost in real time.

    Read More...
  • A WorkOtter User
    Project manager
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: Deployment
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "WorkOtter is the project management tool that's always on your side, making your work life a breeze! WorkOtter will help you sail through your tasks and manage your resources like a pro! It's the tool that's got your back, no matter what comes your way."

    Posted 2024-03-28

    Pros: WorkOtter is a highly effective and efficient project management solution. It has all the features needed to keep projects on track and on schedule, while making it easy to monitor progress and make adjustments as needed. It's a reliable tool that helps me work smarter, not harder.

    Cons: I'm impressed by WorkOtter's powerful functionality. The ability to manage multiple projects at once is extremely useful. However, I find the user interface to be clunky and unintuitive, and I think it could be improved. I feel it is a reliable project management tool, but it could be even better with some UX updates.

    Overall: My overall experience with WorkOtter has been fantastic! It's the best project management tool I've ever used. It's intuitive, powerful, and makes my work life a breeze. I'd recommend it to anyone who wants to make their projects run smoother and more efficiently.

    Read More...
  • Olanrewaju O.
    Project Management
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: User, Administrator, Deployment
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Effortlessl Navigate Projects with WorkOtter's Remarkable Project Manager Software"

    Edited 2024-03-28

    Pros: WorkOtter Sets the Standard for Project Management Excellence in Effortlessly Plan, Execute, and Track Projects
    Foster Collaboration with Real-Time Updates and Notifications
    Drive Efficiency with Intuitive Dashboards and Report
    Simplify Complex Projects with Easy-to-Use Tools
    Empower Your Team to Achieve More, Together
    Stay Ahead of Deadlines and Budgets with Precision
    Take Control of Your Projects Today with WorkOtter – Where Success is Standard.

    Cons: So far, smooth sailing— smooth sailing with no bumps and no issues to report.

    Overall: WorkOtter is the best Experience Seamless Collaboration, Effortless Planning, and Precision Tracking. Efficiency, Collaboration, Success - All Wrapped Up in One Powerful Platform.
    Elevate Your Projects with WorkOtter.

    Read More...
  • Adepoju O.
    Manager
    Used the software for: 6-12 Months
    Frequency of Use: Daily
    User Role: Deployment
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Uniqueness and professionalism all in one"

    Posted 2024-03-26

    Pros: I love the dashboard setup in workOtter because instead of having to switch pages or boards I can successfully view all boards in one conventional dashboard with ease and fully understand it.

    Cons: The congestion of writing on the various sections can be worked on actually.

    Overall: It's actually a breath of fresh air from the conventional PM experience, so it's a very nice experience.

    Read More...
  • A WorkOtter User
    Project Manager
    Used the software for: 1-2 Years
    Frequency of Use: Daily
    User Role: Administrator
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "WorkOtter is the best PM software out there! "

    Posted 2023-07-29

    Pros: I must say WorkOtter has been a game-changer for my team's productivity and organization. The software has a wide array of features that simplify project planning, execution, and monitoring.

    Cons: So far so good—- I have not run into any problems yet.

    Overall: One of the standout features is its user-friendly interface. Navigation is a breeze, even for team members who are not tech-savvy. The layout is intuitive, and all the essential functions are easily accessible, which greatly reduces the learning curve.

    Read More...
  • Stephanie L.
    Project Manager
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: Administrator
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Should be considered for any project management team! "

    Posted 2023-06-23

    Pros: The software/program is so innovative and interactive! It's incredibly simple to us, not to mention the program can do real-time reports/forecasts for "what-if" situations and guide you on how to achieve the best outcome possible.

    Cons: Nothing yet! It checks all the boxes as far as what's needed and required.

    Overall: Overall, the system is very enjoyable and relevant. It incorporates all of the necessary tools and more!

    Read More...
  • Hassan L.
    Accounts Manager
    Used the software for: 6-12 Months
    Frequency of Use: Daily
    User Role: User, Deployment
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Effortless! "

    Edited 2023-06-06

    Pros: What I liked most about this software was the ease of building and configuring dashboards. It's not easy to overlook sometimes with PM softwares, but WorkOtter's dashboard features allow me to create a personalized workspace tailored to my project management needs.

    The resource management and capacity planning features were incredibly useful in allocating and tracking resources, and that really does help when it comes to efficient project execution.

    The ability to sync with Microsoft Excel and integrate with other systems through open APIs streamlined my workflows and enhanced collaboration with seamless data exchange. So it's pretty much a bit of many things that I'm coming to like about the software.

    Cons: No issues at present. There's a bit of a learning curve needed to maximize the entire software's utility but that's applicable to pretty much any software. It's been pretty intuitive to use so far, however, so everything seems to be working fine.

    Overall: My experience with WorkOtter has been great incredible as an Accounts Manager and member of a Marketing project management team. Right from the start, their sales staff demonstrated exceptional knowledge without any hint of pushiness, so it ended up being a seamless implementation process setting things up with the software. I must also commend the remarkable support team, who promptly addressed all our queries and played a pivotal role in helping us kick-start our journey with WorkOtter.

    Read More...
  • Taylor R.
    Director of Account Operations
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: Administrator, Deployment
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Helps me easily manage all of my projects!"

    Posted 2023-06-05

    Pros: This project management software is a total game-changer. I really love how simple the tool really is to use. The interface is clean, intuitive, and a pleasure to navigate. WorkOtter's seamless integration with other tools streamlines my workflow and keeps everything in sync. From effortlessly managing tasks and deadlines to fostering seamless collaboration among team members, WorkOtter has exceeded my expectations. But what really impressed me was the customer support. They were there whenever I needed assistance, providing prompt and friendly help. WorkOtter has truly become my go-to project management companion, making my work life so much easier. I highly recommend it.

    Cons: Let me start by saying that WorkOtter is absolutely fantastic! I can't help but be impressed by this project management software. I genuinely struggled to find any faults with this platform because it excels in every aspect. WorkOtter has everything you need to keep your projects on track. WorkOtter has exceeded my expectations, leaving me with no complaints whatsoever.

    Overall: The overall experience of using WorkOtter has been nothing short of exceptional. From the moment I started using it, I was greeted with a seamless and intuitive interface that made project management a breeze. Plus, it's got all the features you could ever need. This project management software has completely transformed the way I work. I was feeling overwhelmed with juggling multiple projects and struggling to keep everyone on the same page. But then I found this gem, and let me tell you, it's been a game-changer for me. If you want to boost your productivity and nail those projects, give this software a shot!

    Read More...
  • Marina C.
    Office Assistant/tech advisor
    Used the software for: 6-12 Months
    Frequency of Use: Daily
    User Role: Deployment
    Company Size: 1,000 - 4,999
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Loving this!"

    Posted 2023-05-29

    Pros: The drag-and-drop features make customization super easy. Everyone can set it up in ways that suit their own style, too. I have gotten a lot of use out of the mobile views as well. We've been able to track time and log work that's been completed so much more easily, and changing schedules in real time has never been so seamless. Another feature I have thoroughly enjoyed is the ability to create comments that mention another user, which is then sent to their email, and they can reply to it through the email directly. I believe we even want to try and find a way to work this into communications with our contractors and applicants. Oh, and the 2-way integration with Microsoft Project has made transitioning much easier for some of our staff, since that's what we previously used.

    Cons: Since it was a somewhat new software, we have taken quite a bit of time trying to figure out how to do some of the things we needed to do. The support has been very helpful, but for some of us it's just not so easy to pick up for the first-time use.

    Overall: Overall I am enjoying the experience. Something that I count as really important is the ability to customize things so that it can be personalized. This makes that really easy. I also like to slowly incorporate newer software and systems, so the integration with Microsoft Projects made this perfect. Everything else is really just a bonus feature to me.

    Read More...
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