Audience
Subcontractors and field teams in construction or fire protection who want to track work, manage compliance, coordinate crews, and document projects from site to office
About Onetrace
Onetrace is construction management software built for subcontractors, giving teams one system to plan jobs, capture site evidence as work happens, and prove what's been done from first visit through to handover. It replaces spreadsheets and paperwork with one connected workflow, producing clear, audit-ready evidence for clients, main contractors, and regulators.
Used across trades including passive fire protection, drylining, roofing, and M&E, Onetrace gives real-time visibility of projects, teams, timesheets, signed documents, and on-site work. As fire protection software, it helps specialist subcontractors evidence compliant installations, tying photos, forms, and approvals to the job they relate to. Features include customisable digital forms, a drag-and-drop planner, GPS-verified time-tracking, variation tracking, project cost calculation, and drawing markups with photo evidence captured from mobile devices on site.
Integrations
Videos and Screen Captures
Product Details
Onetrace Frequently Asked Questions
Onetrace Product Features
Construction Management
Onetrace is construction management software built specifically for specialist trade subcontractors, not generic one-size-fits-all tools. It connects the office and field across the whole project lifecycle, from planning to handover, organising every project by blocks, levels, and zones so data stays structured and searchable. The platform combines project management, workforce management, QA, compliance, and digital site records to replace paper forms, spreadsheets, and disconnected systems. Variation tracking shows changes to the original scope of work in real time, and material usage tracking records material types, quantities, costs, and dimensions on site. Branded reports export as PDF or Excel, clients can view project status through guest access, and an API connects Onetrace to other business systems, giving contract managers, operations directors, field managers, and business owners a single source of truth.
Construction Scheduling
Onetrace is construction scheduling software with a visual planning calendar for booking jobs and site visits, organised by project or by operative. It pairs scheduling with digital timesheets that use GPS tracking and geofencing, so clock-in and clock-out locations are captured and verified automatically, removing missed entries. Details from earlier bookings carry forward automatically to save re-entry, and custom status workflows track each job through its stages. Contract managers and site supervisors get real-time visibility of job progress and operative status across every site.
Field Service Management
Onetrace is field service management software built for specialist trade subcontractors, connecting office and field teams across every site. It schedules site visits and jobs on a visual planning calendar, organised by project or by operative, and coordinates mobile field workforces with custom status workflows to track job progress. Digital timesheets use GPS tracking and geofencing to verify operative attendance, while repetitive job details are filled in automatically from previous entries, cutting down on manual data entry. Contract managers and operations directors get real-time visibility of job and operative status, and clients can access a live portal to check progress themselves.
Inspection
Onetrace is inspection software for specialist trade subcontractors, replacing paper forms with customisable digital forms that use conditional field logic, mandatory field enforcement, and auto-fill from previous entries to speed up data collection. Inspectors mark up drawings with pins, organised by block, level, and zone, to record inspection and remedial work locations precisely. Every inspection carries custom status workflows and real-time document status tracking, showing what has been viewed, signed, or is still pending, with automated notifications sent when a signature is required. Timestamped photo evidence is attached directly through the mobile app, and completed reports export with full signature trails as branded PDF or Excel documents at a single click, giving auditors and clients a complete record.
Subcontractor
Onetrace is subcontractor management software built specifically for specialist trade subcontractors, including passive fire protection, fire stopping, drylining, roofing, façade and cladding, M&E, plumbing, electrical, and facilities maintenance contractors. It brings project management, workforce management, compliance, and QA into one platform for subcontractor firms. Digital signatures are collected for RAMs and Toolbox Talks, and operatives receive an automated notification whenever a document needs signing. Exported documents carry a complete signature trail, giving clients and auditors clear evidence of compliance. Contract managers, operations directors, and business owners use Onetrace to manage site supervisors and operatives, while material usage tracking and variation tracking keep scope changes and site inventory under control.