Audience

Built for freelancers, accountants, real estate agents, agencies, CFOs, and any team that runs on Google.

About ExpenseBot

ExpenseBot is AI-powered expense management built entirely on Google Workspace. Unlike traditional expense tools that store your data on vendor servers and require new logins, ExpenseBot works inside the Google apps you already use — Gmail, Google Drive, Google Sheets, Google Photos, and Google Calendar.

How it works:

Gmail Auto-Scan: AI scans your inbox overnight and finds every receipt automatically — Amazon, Uber, airlines, hotels, subscriptions — no forwarding rules needed. Scan up to 6 years of Gmail history in one click.
Google Photos: Snap a receipt photo and it's captured instantly through the native Google Photos picker.
Google Sheets: All expense data lands in familiar Google Sheets with formulas, pivot tables, and real-time collaboration.
Google Drive: Your receipts and financial data stay in YOUR Google Drive, not on third-party servers.
Google Calendar: Import client visits for automatic mileage calculation — no GPS app draining batteries.

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Pricing

Starting Price:
$10/user
Pricing Details:
Free 60 day trial - No credit card required
Free Trial:
Free Trial available.

Integrations

See Integrations

Ratings/Reviews - 1 User Review

Overall 5.0 / 5
ease 5.0 / 5
features 5.0 / 5
design 5.0 / 5
support 5.0 / 5
More Reviews Write a Review

Company Information

ExpenseBot.ai
Founded: 2025
Canada
www.expensebot.ai

Videos and Screen Captures

Gmail Receipt Scanner

Gmail Receipt Scanner

Gmail Receipt Scanner Upload from any source Your Data stored in your Google Drive Easy Expense reports mapped to your GL accounts Deploy company wide in Seconds Integrated with popular Accounting Packages
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General-purpose, compute-optimized, or GPU/TPU-accelerated. Built to your exact specs.

Live migration and automatic failover keep workloads online through maintenance. One free e2-micro VM every month.
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Product Details

Platforms Supported
Cloud
Training
Videos
Support
Online

ExpenseBot Frequently Asked Questions

Q: What kinds of users and organization types does ExpenseBot work with?
Q: What languages does ExpenseBot support in their product?
Q: What kind of support options does ExpenseBot offer?
Q: What other applications or services does ExpenseBot integrate with?
Q: What type of training does ExpenseBot provide?
Q: Does ExpenseBot offer a free trial?
Q: How much does ExpenseBot cost?
Q: What pricing for support is available for ExpenseBot?
Q: What pricing for training is available for ExpenseBot?

ExpenseBot Product Features

Expense Report

Invoice Management
Multi-Currency
Receipt Management
Reimbursement Management
Approval Process Control
Spend Control
Time Tracking
Workflow Management

ExpenseBot Verified User Reviews

Write a Review
  • Miguel S.
    Owner
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: User, Administrator
    Company Size: 1 - 25
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Untold saved hours not having to manually input expenses anymore"

    Posted 2026-03-02

    Pros: I run a small construction company and I'm basically never at a desk — so managing expenses used to be a nightmare. ExpenseBot changed that. I snap a photo of a receipt at a supplier, it grabs everything from my Gmail automatically, logs my mileage, and maps it all to my Sage 50 Canada GL codes. My accountant gets a clean report she can import straight into the books. No more paper. No more bookkeeper. No more chaos. Honestly couldn't imagine going back.

    Cons: So far it is doing everything me and my colleague require. I don't have any suggestions for improvement.

    Overall: We used to spend hours manually inputing receipts into a spreadsheet only to have our bookkeeper then add them again to Sage accounting. Then our accountant had to verify all the expenses and complete the transaction in Sage. No more. It's all done automatically now and it has saved us untold hours so far.

    Read More...
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