Best Fire Department Software in the USA
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Compare the Top Fire Department Software in the USA as of January 2026
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What is Fire Department Software in the USA?
Fire department software helps fire stations manage incident reporting, personnel scheduling, equipment tracking, and overall operational readiness. It streamlines workflows such as dispatch coordination, training management, hydrant inspections, and response documentation. Many platforms integrate with CAD systems and provide mobile access so firefighters can quickly retrieve critical information in the field. The software also supports compliance reporting, analytics, and performance reviews to help departments meet regulatory requirements and improve service outcomes. Overall, fire department software enhances communication, efficiency, and safety for emergency response teams. Compare and read user reviews of the best Fire Department software in the USA currently available using the table below. This list is updated regularly.
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1
PowerDMS
NEOGOV
PowerDMS is the only software platform designed to recruit, train, equip, and protect employees across their careers. PowerDMS is your one-stop public safety workforce platform, providing a 360º approach to the problems facing law enforcement, 9-1-1, fire, EMS, and more. Simplify internal operations. Improve community engagement. Empower your employees to succeed in their jobs and in their lives. Join over 4,000 customers in public and private sectors who trust PowerDMS to help them mitigate risk, simplify processes, hold employees accountable, and ultimately, save time and money. -
2
Responder360
First In Software
Improve real-time situational awareness in the field to help increase response safety, reduce response times and improve operational efficiency by getting critical data into responder’s hands while en route or on scene. Visualize your active incidents as data is provided from your dispatch system through our CAD Link. Instantly see the response status of your entire fleet as crews update their availability at the touch of a button in the field and unit locations are displayed on the AVL map. Your crews can access complete NFPA compliant occupancy preplans that are easy to comprehend – even while responding in an emergency vehicle. All occupancy data related to construction details, operational systems, protection features, contacts and access information can be noted and available for easy access on any device! The “all-in-one” interface enables users to quickly and easily find dispatched locations, view incident data, pre-plans, hydrant locations and other responding apparatus.Starting Price: $2,500 annual subscription -
3
Dossier Fleet Maintenance Software
Dossier Systems
The fleet maintenance software of choice of over 4,000 private, for-hire and public fleets, Dossier lowers costs and downtime by automating control of your fleet's records, PM scheduling, repair orders and histories, fuel costs and MPG, cost control with cost per mile/hr, parts inventory control w/ auto reordering, work pending and campaign mgmt., budget mgmt., warranty mgmt., tire mgmt., vendor & labor control, license/permit renewals, driver control, fleet benchmarking, VMRS codes & more.Starting Price: $1500.00/one-time/user -
4
TraxWorx
TraxWorx
Designed for EMS & Fire Departments, TraxWorx is an affordable asset tracking application. Modules include: drug tracking, EMS checks, apparatus and equipment checkouts and testing, service ticket system which is seamlessly integrated with the checkout forms, vehicle and equipment logs and a station supply ordering module. Our standard reports produce the information you need to make important decisions. Our dashboards bring your information front and center so users see what needs to be addressed. All modules are customizable to your operations. Our alert system (SMS Text & Emails) will let users and administrators know when something needs to be checked. All forms are developed for simplicity and speed which will be loved by your personnel. Our customer support is where we shine. 24/7 customer support including and you are in direct contact with our programmers and support staff. No complicated pricing. No set-up fee.Starting Price: $0.00 -
5
APX Data
APX Data
Fire Departments from across North America are reducing risk and helping save lives with digital fire pre-planning and inspection solutions from APX Data. Access fire pre-plans and inspection data anywhere, anytime. With the APX CityScape Suite, fire fighters can reduce risk to themselves and their communities by quickly and easily creating image-rich, shareable and interactive building and onsite data records. Get all your inspections and pre-plans done with a single solution. All cities require comprehensive, actionable data to manage the magnitude of scale represented by evolving urban growth & technology. Data in the Fire Service is a critical component of the daily job of being first responders. CityScape brings an effective and intelligent approach to manage everything—from building data hazards, violations and detailed reporting. A single solution, for all your needs. -
6
FirePlan
Saturn Software Systems
The FirePlan family of software products is affordable software designed and developed for your Fire Department. This Fire Department software is a cost-effective method for satisfying your records management requirements. Serving Fire Departments since 1999, the software modules have evolved into and effective method to track information required to effectively manage your Department. Many departments integrate our awards programs module (attendance tracking) with our NFIRS Incident Reporting module in order to capture the entire event. The FirePlan Software applications are available for Service Awards Programs (LOSAP), NFIRS 5 (Incident Reporting), SCBA Records Management, Attendance Tracking, Inventory Control, Membership Records, and other custom programs. All modules include a number of standard reports and your own report writer or SQL is available. Each application can be modified to your Fire Departments requirements or we can design a new application to meet your needs. -
7
WiseTrack Software
WiseTrack Software
Track Assets, Equipment & Inventory using easy-to-configure software for Mobile, Web and Desktop Apps for Asset Management. See all the proven and best practice industry solutions built with WiseTrackStarting Price: $150 -
8
Responserack
Responserack
Responserack is modern volunteer fire department software which replaces an NFIRS RMS. Firefighters need to complete incident reports to capture the response data, but at 0200 the less frustrating the process the better. No firefighter code lookups! Responserack is firefighter focused simplified incident reporting, member community.Starting Price: $25/month -
9
Mission Manager
Mission Manager
Mission Manager, which operates via the web or offline, uniquely helps incident commanders manage their daily team operations as well as their missions. It provides a team-based operational environment for day-to-day tasks and also serves as an online command center during real-time incidents. In contrast, other emergency management systems are typically activated only when a crisis occurs and operate on local networks. As a result, passwords may be forgotten in times of crises and personnel data may not be available. Mission Manager, when used regularly, ensures that team member data is always current. Mission Manager is user-friendly, flexible and highly customizable. It features automated reporting tools, mapping technologies and web-based calendars. It also includes comprehensive tutorials and full-service product support.Starting Price: $750.00/year -
10
D4H
D4H
D4H is the cloud platform for emergency response. The platform has a proven track record of bringing efficiencies to emergency responses in government and public safety, oil and gas, pharmaceutical, aviation, corporate, and healthcare organizations. D4H offers 4 products, available separately or as an interconnected suite: Ensure well-managed equipment with D4H Equipment Management. Make sure your personnel are always ready to go with D4H Personnel & Training. D4H Incident Management is real-time ICS incident management software that enables the coordination of an effective response to any situation. Gain insights from consistent incident reporting and analytics through D4H Incident Reporting.Starting Price: $1,000 per year -
11
PlanIt Schedule
NEOGOV
PlanIt is designed to handle the unique scheduling challenges facing public safety every day. Use multiple tools to edit your 24×7 ambulance schedules, swap shifts between firefighters, allow self scheduling for narcotic officers, and view real time schedules on any device. Publish out your long term rotating schedules and make day-to-day changes easily on the Calendar Editor. PlanIt is designed to handle the unique scheduling challenges facing public safety every day. Use multiple tools to edit your 24×7 ambulance schedules, swap shifts between firefighters, allow self scheduling for narcotic officers, and view real time schedules on any device. Publish out your long term rotating schedules and make day-to-day changes easily on the Calendar Editor. PlanIt has the tools to make time off easier for employers and their workforce. Employees can submit time off requests to be reviewed by their supervisors in a multiple tiered approval system.Starting Price: $1095 per year -
12
921Docs
921Docs
The 921Docs Modules provide a Professional Fire Investigator the ability to “Document The Scene” while at the same time generating 90% of Their “Narrative Voice” Origin and Cause Report. The O&C; the report can also be generated “In The Office” using the Investigator's Notes. 921Docs Structure and Automotive Report Modules were developed (and used) by some of the Most Experienced and Skilled Certified Fire Investigators, Professional Engineers, and Subject Matter Experts in the industry. Fire Origin and Cause Report Software specifically designed for both Public and Private Fire Investigators. Affording each the ability to efficiently document the fire scene, their investigation, as well as assemble their Origin and Cause Report. Our Structure and Automotive Report Modules make it easy for an Investigator to document that they considered the contents of NFPA 921®.Starting Price: $75 per month -
13
eSchedule
eSchedule
eSchedule is the premier choice for first response organizations looking to upgrade to online scheduling while also integrating timekeeping, training records, online forms & more. The software is highly configurable and can also be customized to meet your needs. eSchedule includes 5-star customer support and works well for small volunteer organizations or larger departments with hundreds of employees. Pricing is modular meaning you only pay for the features you need. In business since 2004.Starting Price: $1,570/year -
14
FireHouse Manager
FireHouse Manager
For fire departments looking to make the transition from traditional paper files to electronic records or replacing their existing software one of the most pressing issues they face is finding software that is easy to use, affordable, and meets the needs of governing agencies. FireHouse Manager is here to help make that transition as seamless as possible for you. Unlike other systems FireHouse Manager pricing is not based on the number of individual users. The annual fee which starts at $999 is a price that can fit the budget of large and small departments. Keep PPE accounted for and up to date on required inspections and maintenance. Track when PPE inspections are due and when PPE equipment is expiring. The Standards add-on module will allow you to upload all your policies, procedures, guidelines, or other types of standards into the FireHouse Manager system. Standards can be searched by standard number, type, section, subject or any combination thereof.Starting Price: $799 per year -
15
Who's Responding
Fluent Information Management Systems
Members can be notified of alerts as soon as they happen in several ways: Push Notification, Text Message, E-mail and Automated Phone Call. Members are given the ability to indicate when they are unavailable, either by a real-time toggle, or by providing a schedule of known unavailable dates. Your smartphone will immediately begin playing a live radio stream even if the app is closed. This is completely automatic and real-time just like a real pager. Who's Responding supplements your pagers by letting members indicate that they are responding, either using the app or by calling a toll-free number. PTT enables users to communicate using live voice chat, turning their phone into a two-way radio. Each segment of speech is recorded and can be replayed. The mapping feature allows members to obtain turn-by-turn directions to their destination. Voice guidance is also provided, just like an in-car GPS navigator.Starting Price: $600 per year -
16
Tablet Command
Tablet Command
Tablet Command is a mobile incident command and response solution that increases situational awareness, speeds incident response, streamlines incident management and improves firefighter accountability. With Tablet Command, an incident commander can tap and drag responding apparatus onto an emergency scene, track progress against critical checklists, and time-stamp every maneuver and benchmark throughout an incident. Tablet Command is also a complete MDT replacement with features tailored to the needs of the Fire Service. Manage incidents directly on a map. Bring situational and resource status into a single view on your iPad. Responding to a wildland fire at night? Satellite images taken during the day provide a daytime view of surrounding homes and vegetation. Create data as a byproduct of each incident you manage. Customizable checklists at the touch of a button. All check-offs are time-stamped and recorded.Starting Price: $30 per month -
17
Fire Rescue Systems
Fire Rescue Systems
Fire Rescue Systems fire and rescue software is the complete solution for all fire rescue and emergency dispatch situations. Our software is efficient and easy to use, making it ideal for emergency situations. We provide a modular-based system to fit every department's needs regardless of its size. We have a wide array of modules so that we can address any of your many needs. Our modules are fine tuned and tested to optimize usage leaving nothing to be desired. Mobile Responder System is an all-in-one phone app that allows the user to receive run information, sign in to a run, instant message with other members, and receive GPS mapping to the incident.With MRS, members have all the tools they need right in their pockets. Truck bay printers allows for setup of automated printing of rip and run sheets. Giving you information quickly so you can get on the run. Whether you are dispatching 200 alarms for a single agency or 20,000 for multiple jurisdictions our CAD solution can handle it. -
18
VCS HR
VCS HR
VCS HR provides top-of-the-line payroll, time, and HR solutions to organizations of all sizes and across all industries. Our complete, scalable, and flexible solutions give businesses and public sector organizations the power to streamline payroll processing, automate scheduling, maximize employee performance and engagement, and reduce costs. For nearly 3 decades, VCS has leveraged tools like their in-house software development team and on-site training center in Freehold, New Jersey, to provide organizations with workforce management solutions to address their specific needs. -
19
Emergency Reporting
Emergency Reporting
Emergency Reporting provides the industry’s best platform for managing your entire public safety agency. Putting good data in and extracting useful information out has never been easier. Our Fire and EMS Software combines NFIRS and NEMSIS 3 into a single incident report. Tell your story, defend your budget, and keep your crews safer than ever before with our powerful data management modules. -
20
Symphia NowForce
Intellicene
Symphia NowForce ensures real-time communication and enhanced situational awareness for better incident management and response. By leveraging smart devices and wireless & mobile networks, organizations can adapt to emerging events in real-time. Across a flexible & scalable platform, Symphia NowForce enables information sharing, centralized communication, and response coordination across numerous units regardless of location. Connect individuals and units for real-time insights and alert sharing and for coordinated response, regardless of location. Leverage smart devices and networks for immediate interaction and information sharing through video, voice, and text communication. Maintain a 24/7 direct connection between head of operations, SOC command centers, security teams, and local responders. Comprehensive emergency dispatch view provides situational awareness and accelerates emergency response time. -
21
FireScene
Trancite Logic Systems
Developed by firefighters for firefighters. Including more than 1,000 NFPA standard fire-specific symbols. Structures, Streets and symbols know how to interact with one another. Diagram faster than pen and paper. Integrate with Records Management Solutions. Little training investment needed. Professional output for reports and for court. Exceptional value. Multiple affordable licensing options available. Able to stand on its own independently. Integrates with over 60+ different RMS solutions. Incorporate customers’ existing GIS services. Diagrams benefit from to-scale imagery. Label, annotate, and diagram over the top of images. Digitally annotate diagrams with photographs, audio, and video. Layer diagrams with valuable information. Communicate large amounts of information visually. Diagram and pre-plan from anywhere on Windows Mobile, Android, and iOS platforms. Trancite delivers the easiest to use, easiest to train, and most widely-deployed crash/crime scene diagramming software.Starting Price: $140 per year -
22
Fire Files
Fire Files
Fire Files™ is a records management system for fire, arson, bomb and police investigations. For over 10 years, hundreds of municipal, county and state agencies have used Fire Files for their investigative case management and reporting. Empower your investigators today! Fire Files helps us keep track of everything for our cases, from suspects to evidence to narratives to pictures and we can generate reports with one click. Are you Value Added Reseller (VAR) that works with customers in public safety or law enforcement? Increase sales and stand out from the competition with our industry-leading software and IT services. Generate high commissions and recurring revenue by partnering with ALBX Solutions today. Are you a college, university or continuing education facility with programs related to criminal justice, public safety, fire sciences, industrial safety, risk management or law enforcement? Our software is free for use in computer labs, classroom environments, etc.Starting Price: $1597 one-time payment -
23
Aladtec
Aladtec
Quickly add rotational shifts with simple to powerful repetition types, or add shifts and make changes on a day-to-day basis when needed. Members can submit availability and sign-up for shifts. Integrations bridge Aladtec scheduling information with outside applications (such as reporting, dashboards, employee performance, etc.), saving time, and eliminating data entry mistakes. Quickly generate reports such as scheduled time and payroll, as well as reports from custom forms. Reports can also be exported to suit specific reporting needs. Improve communications within your organization by using Aladtec’s messaging tools. From coverage requests to system messaging, emails and texts can go out to individuals or groups. Maintain personnel data from emergency contact info to licenses/certifications. Customize user settings, and track time off with or without system accruals. Our highly-ranked in-house staff provides free unlimited training and support via phone, chat, or email. -
24
respond+
Zco Corporation
respond+ is a cloud-based incident response software for police, fire, and EMS. You don’t need local hardware or IT professionals. It runs on iOS, Android, and browser. Everyone in the dept. from the chief to the volunteer can use it on their office, in-vehicle, or personal devices. respond+ is a Software as a Service (SaaS). This means you pay an affordable monthly subscription fee. We’ll integrate respond+ with your CAD system at no cost. You can see how it works before you commit. -
25
Code3 Strategist
Levrum Data Technologies
Explore Strategic Options: Once you have a good understanding of your organization's past, present and future circumstances, you can start to explore strategic options. Code3 Strategist excels in this task: it allows you to model any aspect of operations, including station locations, staff assignments, scheduling, dispatch policies, and even cross-staffing. Rapid Understanding: You can quickly create and compare models numerically and graphically according to many performance indicators: Travel time™, response time™, total response time™, Effective Firefighting Force(EFF) assembly time calculations CFAI™, Effective Response Force(ERF) calculations, Resource utilization / workload Unit reliability, Apparatus mileage. Code3 Strategist is designed to make your planning process completely self-sufficient, though Levrum’s highly experienced technical support team is always available to answer your questions. Trusted: Code3 Strategist is trusted by more than 40 agencies in the USA. -
26
ImageTrend
ImageTrend
ImageTrend offers a comprehensive, end-to-end software platform designed to streamline the workflow of emergency response teams, including fire departments, EMS, and hospitals. The platform integrates key services such as incident reporting, ePCR, fire reporting, and critical care documentation into a unified system, helping organizations deliver better patient care. ImageTrend simplifies compliance with NEMSIS, NFIRS, and hospital standards while providing actionable data insights that improve operational efficiency and patient outcomes. -
27
GovWell
GovWell
Municipal and county governments of all sizes use GovWell to simplify processes, modernize citizen services, and improve transparency. Markup documents and save them back to projects without leaving your browser. You shouldn’t have to change your workflows to fit the software. GovWell can be adapted for almost any government process. Reduce busy work and get time back in your day. GovWell helps you automate processes, reduce paper, and work from any device. Make it easy to get permits and licenses, schedule inspections, and check status online. Delight your community with refreshingly intuitive interfaces. All GovWell modules integrate seamlessly with each other. Start with one and add more later. Reduce turnaround times, eliminate paper, and make it easy to build in your community. Simplify the development process and streamline staff workflows. Maintain a safe and appealing community with easy case management and inspection tracking.Starting Price: $5,000 per year -
28
SimsUshare
SimsUshare
SimsUshare is a fire and emergency simulation and training software platform that lets users rapidly build realistic, scenario-based fire simulations using their own photographs of buildings, structures, apparatus, and equipment to prepare teams for critical incidents with high realism and relevance to their response area. It supports dynamic real-time simulations for individual or group training, whether on-site or remote, and offers customizable scenarios for incident command, company officer development, size-up practices, HazMat and safety simulations, and promotional exam preparation. Its features include embedding simulations in learning management systems, websites, or email, interactive walkthroughs, evolving simulation conditions, built-in messaging, checkoff forms to track training progress, and support for 360° remote simulations. The Command Training Center (CTC) enables cloud-based management of exercises, and coordination of multiple participants. -
29
Marshal Eye
Marshal Eye
Marshal Eye is an intelligent incident management and evacuation app that helps organizations respond to fire alarms, critical events, and emergencies with structured, real-time coordination and reporting. It lets members of a fire response team instantly claim roles and tasks when an incident begins, displays which roles are taken, and enables live messaging so everyone stays informed and can collaborate efficiently during an event. It allows administrators to create custom sweep areas, tasks, roles, and alerts tailored to a building or site, while participants see live incident updates on their phones or tablets with time-stamped actions and communications that build a full chronological record of the event. After an incident, users can export detailed PDF or digital summary reports showing role claims, task completion times, key actions, and communications for compliance, audit, and improvement purposes. Marshal Eye also supports managing other critical events. -
30
Rescue Hub
Dropkick Studios
Deliver and track Fire/Emergency Medical Services training with Rescue Hub, a simple online software platform designed for Fire Departments and EMS. Rescue Hub enables users to combine all of the paper rosters, training documents, and skill verification sheets into one private training site that can be accessed easily with a smart phone or tablet. Rescue Hub features online training creation, training task assignment, training session scheduler, and progress tracker.
