FileCenter vs. onPhase Comparison


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About FileCenter is your fastest path to organized documents. It's easy to install, learn, and use. FileCenter DMS combines easy scanning and file organization with powerful PDF creation and editing. It also integrates with most Cloud services and the Windows programs you already use. FileCenter AUTOMATE converts documents into searchable PDFs with its powerful OCR and then automatically names and routes them. FileCenter RECEIPTS is the best way to manage your receipts, track your expenses, and create reports to ensure accurate reimbursements. FileCenter is perfect for offices of all sizes. It runs on your Windows PC and uses the Windows file system, NOT complex databases. Feature-for-feature, FileCenter delivers at a price the competition can't touch. Start your free trial today! Call 801-722-7098.	About onPhase is an AI-powered financial automation platform that helps businesses scale smarter. From data capture to payment and everything in between, onPhase removes manual roadblocks, strengthens supplier relationships, and delivers real-time cash flow visibility so finance teams can grow sustainably with less friction. AP Automation and Vendor Payments Solutions: Allow onPhase to automate how invoices are captured, coded, routed for approval, and paid. All while seamlessly syncing back to your ERP of choice. Document Management Solution: Transforms how finance teams handle crucial documentation such as contracts, invoices, receipts, financial statements, and purchase orders. Forms and Workflow Automation: Automates the collection, routing, approval, and notification processes for expense approvals, time off requests, employee onboarding, and more.
Platforms Supported Windows Supported Mac Not Supported Linux Not Supported Cloud Not Supported On-Premises Not Supported iPhone Not Supported iPad Not Supported Android Not Supported Chromebook Not Supported	Platforms Supported Windows Supported Mac Supported Linux Supported Cloud Supported On-Premises Supported iPhone Supported iPad Supported Android Supported Chromebook Supported
Audience Small to medium size businesses in all verticals.	Audience Businesses seeking an accounts payable automation solution
Support Phone Support Supported 24/7 Live Support Not Supported Online Supported	Support Phone Support Supported 24/7 Live Support Supported Online Supported
API Offers API Not Supported	API Offers API Supported
Screenshots and Videos View more images or videos	Screenshots and Videos View more images or videos
Pricing $99.95 (one-time/user) Std - $99.95 (one-time/user) Pro - $199.95 (one-time/user) Pro Plus - $299.95 (one-time/user) Free Version Not Supported Free Trial Supported	Pricing Please contact onPhase for pricing details. Free Version Not Supported Free Trial Not Supported
Reviews/Ratings Overall 4.8 / 5 ease 4.8 / 5 features 4.6 / 5 design 4.9 / 5 support 4.7 / 5 Read all reviews	Reviews/Ratings Overall 0.0 / 5 ease 0.0 / 5 features 0.0 / 5 design 0.0 / 5 support 0.0 / 5 This software hasn't been reviewed yet. Be the first to provide a review: Review this Software
Pros & Cons from Real Users Pros Easy to use by everyone and great integration. very simple and easy to combine and rearrange documents and pages. Helps to edit PDF really easily. Very convenient to use and store files and data. Fast integration. PDF editor and OCR is very helpful. Super easy to use to re-arrange pages, combine document and edit them. Glad I found this for the PDF editor! Also love how everything is laid out makes file management super easy while doing my tax returns this year! I love how easy FileCenter is to use! I actually enjoy using it. Saves so much time and not only have I organized my document but also my family photos. I really love the ease of use of the software for starters. Each of my users, as well as myself, now use it on a daily basis. We store files from financial records to HR records, to just about anything under the sun. The product is also a non-proprietary software. We had been using another solution, and it was an encrypted database solution. We loved it, but then the database got corrupted and there was no warning. Our backups didn't have a version that wasn't corrupted and we lost years of data. FileCenter has been great, and we now manage the encryption and the security ourselves. They also have a great tool that reads files that are consistently the same, like invoices and legal docs, then routes them automatically after processing the information. We used to take 3-5 hours a day to scan in all of our documents, process them, name them and then store them where they needed to go. Now our scanning person in charge of those document types takes about 5-10 minutes a day to just scan the files and the system does the rest. We have estimated that we save around $18,000-$20,000 a year on just that one document type every single year. We are now getting ready to get started on the next file to auto-route and can't wait to see the same kind of results. Cons Some documents are not supported by the application. Only con is that the Interface is little difficult to use. Some of my documents didn't OCR but they were tough ones. I have nothing to say bad about File Center. I wish I had found out about it sooner. The PDF Editor that is built into the software is kind of cumbersome to learn, but over a little bit of time and with some help from their trainers, we have been able to start getting the hang of it.
Training Documentation Supported Webinars Supported Live Online Supported In Person Not Supported	Training Documentation Supported Webinars Supported Live Online Not Supported In Person Supported
Company Information FileCenter Founded: 2004 United States www.filecenterdms.com/	Company Information onPhase Founded: 2000 United States www.onphase.com
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Categories Accounting Supported Document Management Supported Legal Document Management Supported OCR Supported	Categories Accounting Supported Alleviate the burden of repetitive tasks and length invoice approvals with accounting automation that allows you to capture, approve, and pay all while seamlessly integrating with your ERP. Accounts Payable Supported Alleviate the burden of repetitive tasks and length invoice approvals with accounting automation that allows you to capture, approve, and pay all while seamlessly integrating with your ERP. Accounts Receivable Supported Leverage flexible, secure payments for inbound and outbound transactions. Reduce DSO with convenient consumer bill-pay options and safeguard your bottom line with early-pay discounts. AP Automation Supported Alleviate the burden of repetitive tasks and length invoice approvals with accounting automation that allows you to capture, approve, and pay all while seamlessly integrating with your ERP. Business Process Automation Supported Business Process Management Supported Docuphase offers a comprehensive suite of intelligent financial solutions that create predictability, visibility, and efficiency. Our solutions include Document Management, Invoice and Data Capture, Forms & Workflow, AP Automation, and Vendor and Supplier Payments. All of these are designed to optimize and automate back-office operations allowing the back office of the CFO to focus on more important tasks. Data Entry Supported Attain 99.99% accuracy with our AI-driven and human-assisted OCR technology that reads header, line-item, and handwritten notes. That means less time spent manually keying in data. Document Generation Supported Transforms how finance teams handle crucial documentation such as contracts, invoices, receipts, financial statements, and purchase orders. DocuPhase can digitize paper records, centralizing these documents into an easy-to-use repository and simplifying how data is stored and retrieved for enhanced security and compliance. Document Management Supported Transforms how finance teams handle crucial documentation such as contracts, invoices, receipts, financial statements, and purchase orders. DocuPhase can digitize paper records, centralizing these documents into an easy-to-use repository and simplifying how data is stored and retrieved for enhanced security and compliance. Electronic Data Capture Supported Attain 99.99% accuracy with our AI-driven and human-assisted OCR technology that reads header, line-item, and handwritten notes. That means less time spent manually keying in data. Finance Supported Alleviate the burden of repetitive tasks and length invoice approvals with accounting automation that allows you to capture, approve, and pay all while seamlessly integrating with your ERP. Forms Automation Supported Automates the collection, routing, approval, and notification processes for expense approvals, time off requests, and employee onboarding. Ensure the right stakeholders are involved at each step of your process, however simple or complex, minimizing delays and bottlenecks. OCR Supported Attain 99.99% accuracy with our AI-driven and human-assisted OCR technology that reads header, line-item, and handwritten notes. That means less time spent manually keying in data. Workflow Automation Supported Workflow Management Supported Automates the collection, routing, approval, and notification processes for expense approvals, time off requests, and employee onboarding. Ensure the right stakeholders are involved at each step of your process, however simple or complex, minimizing delays and bottlenecks.
Accounting Features Accounts Payable Not Supported Accounts Receivable Not Supported Bank Reconciliation Not Supported Billing & Invoicing Not Supported Cash Management Not Supported CPA Firms Supported Cryptocurrency Support Not Supported Expense Tracking Supported Fixed Asset Management Not Supported Fund Accounting Not Supported General Ledger Not Supported Government Not Supported Multi-Currency Not Supported Nonprofits Supported Payroll Management Not Supported Project Accounting Not Supported Purchase Orders Not Supported Tax Management Not Supported Document Management Features Access Controls Not Supported Archiving & Retention Supported Collaboration Tools Not Supported Compliance Tracking Not Supported Document Archiving Supported Document Assembly Not Supported Document Capture Not Supported Document Conversion Supported Document Delivery Supported Document Indexing Supported Document Retention Supported Electronic Signature Not Supported Email Management Supported File Recovery Not Supported File Type Conversion Supported Forms Management Not Supported Full Text Search Supported Offline Access Supported Optical Character Recognition Supported Print Management Not Supported Version Control Supported OCR Features Batch Processing Supported Convert to PDF Supported ID Scanning Not Supported Image Pre-processing Supported Indexing Not Supported Metadata Extraction Supported Multi-Language Supported Multiple Output Formats Supported Text Editor Not Supported Zone Selection Tool Supported Show More Features Legal Document Management Features Access Controls Not Supported Archiving & Retention Supported Collaboration Not Supported Contract Management Supported Document Assembly Not Supported Document Indexing Supported Document Tagging Not Supported Full Text Search Supported Version Control Supported	Accounting Features Accounts Payable Supported Accounts Receivable Supported Bank Reconciliation Supported Billing & Invoicing Supported Cash Management Not Supported CPA Firms Not Supported Cryptocurrency Support Not Supported Expense Tracking Supported Fixed Asset Management Not Supported Fund Accounting Not Supported General Ledger Not Supported Government Not Supported Multi-Currency Supported Nonprofits Supported Payroll Management Not Supported Project Accounting Not Supported Purchase Orders Supported Tax Management Not Supported Document Management Features Access Controls Supported Archiving & Retention Supported Collaboration Tools Supported Compliance Tracking Supported Document Archiving Supported Document Assembly Not Supported Document Capture Not Supported Document Conversion Not Supported Document Delivery Supported Document Indexing Supported Document Retention Supported Electronic Signature Supported Email Management Supported File Recovery Supported File Type Conversion Supported Forms Management Supported Full Text Search Supported Offline Access Supported Optical Character Recognition Supported Print Management Not Supported Version Control Supported OCR Features Batch Processing Supported Convert to PDF Supported ID Scanning Supported Image Pre-processing Supported Indexing Supported Metadata Extraction Supported Multi-Language Supported Multiple Output Formats Supported Text Editor Supported Zone Selection Tool Supported Show More Features Accounts Payable Features Approval Process Control Not Supported Bank Reconciliation Supported Cash Management Not Supported Check Writing Not Supported Duplicate Payment Alert Supported Fraud Detection Supported General Ledger Entry Not Supported Vendor Management Supported Accounts Receivable Features ACH Payment Processing Supported Billing & Invoicing Supported Check Processing Supported Collections Management Not Supported Online Payment Processing Not Supported Overpayment Processing Not Supported Partial Payments Not Supported Receivables Ledger Not Supported Recurring Billing Not Supported Business Process Management Features Access Controls / Permissions Supported Alerts / Notifications Supported Business Process Automation Supported Business Rules Management Supported Collaboration Supported Process Change Tracking Supported Process Mapping Supported Process Modeling & Design Supported Visual Workflow Management Supported Data Entry Features Abbreviation Detection Supported Data Capture and Transfer Supported Data Cleansing Supported Data Entry Verification Supported Data Search Flexibility Supported Duplicate Detection Supported Flexible Search Supported Image Entry Supported Library Conversion Not Supported Mis-Keyed Variation Detection Not Supported Phonetic Variation Detection Not Supported Document Generation Features Batch Processing Supported Collaboration Supported Digital Signature Supported Interaction Tracking Not Supported Multiple Output Formats Not Supported Templates Not Supported Electronic Data Capture Features Audit Trail Supported CRF Tracking Supported Data Entry Supported Data Verification Supported Distributed Capture Supported Document Imaging Supported Document Indexing Supported Forms Management Supported Remote Capture Supported Study Management Not Supported Forms Automation Features Approval Process Control Supported Archiving & Retention Supported Collaboration Supported Document Indexing Supported Drag & Drop Supported Full Text Search Supported Remote Document Access Supported Rules-Based Workflow Supported Text Editing Supported Version Control Supported Workflow Management Features Access Controls/Permissions Supported Approval Process Control Supported Business Process Automation Supported Calendar Management Not Supported Compliance Tracking Supported Configurable Workflow Supported Customizable Dashboard Supported Document Management Supported Forms Management Supported Graphical Workflow Editor Supported Mobile Access Supported No-Code Supported Task Management Supported Third Party Integrations Supported Workflow Configuration Supported
Integrations Dealertrack DMS Not Supported Dropbox Supported Google Drive Supported Infor CloudSuite Corporate Not Supported Infor CloudSuite ERP Not Supported Infor LN Not Supported Infor SyteLine Not Supported Microsoft 365 Supported Microsoft Azure Supported Microsoft Dynamics 365 Business Central Not Supported Microsoft Dynamics 365 Finance Not Supported Microsoft Dynamics GP Not Supported Microsoft OneDrive Supported Microsoft SharePoint Supported NetSuite Not Supported SAP Business One Not Supported Sage 300 Not Supported Sage 300 Construction and Real Estate (CRE) Not Supported Sage 500 Not Supported Workday Extend Not Supported Show More Integrations View All 7 Integrations	Integrations Dealertrack DMS Supported Dropbox Not Supported Google Drive Not Supported Infor CloudSuite Corporate Supported Infor CloudSuite ERP Supported Infor LN Supported Infor SyteLine Supported Microsoft 365 Not Supported Microsoft Azure Not Supported Microsoft Dynamics 365 Business Central Supported Microsoft Dynamics 365 Finance Supported Microsoft Dynamics GP Supported Microsoft OneDrive Not Supported Microsoft SharePoint Not Supported NetSuite Supported SAP Business One Supported Sage 300 Supported Sage 300 Construction and Real Estate (CRE) Supported Sage 500 Supported Workday Extend Supported Show More Integrations View All 19 Integrations
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