External User Manager

External User Manager

Solutions2Share GmbH
Magnetiq

Magnetiq

Koinema
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About

Guest access in Microsoft 365 is easy to enable and hard to control. Users invite external collaborators, IT loses track, and over time the tenant fills up with guests nobody remembers inviting. External User Manager gives IT admins a structured process for every step of external access: request, approval, onboarding, and offboarding. Team owners submit guest invitations through a defined workflow. IT reviews and approves before access is granted. New guests get onboarded with the right permissions from day one. Lifecycle management keeps the guest list clean. Automatic reminders go out to team owners at set intervals to confirm whether access is still needed. No manual audits, no stale accounts sitting in the tenant for years. Everything runs inside Microsoft Teams. No external portal. Installs from the Microsoft Teams App Store. Used by IT teams managing external collaboration across 500 to 10,000+ users.

About

Magnetiq is an all-in-one event management and communication software designed for brands and organizations running high-impact events, gala dinners, product launches, conferences, and access-controlled gatherings. Trusted by leading names like Valentino, Bulgari, Saint Laurent, and Qatar Airways, Magnetiq brings together everything you need to manage guest experiences with precision. Plan and coordinate guest lists, handle attendee registration, send personalized email campaigns and invitations with digital RSVP tracking, create seating plans, distribute Apple/Google Wallet passes, print guest badges, and check in attendees with custom QR codes — all from one platform. Magnetiq also helps teams stay aligned with collaborative tools, real-time updates, and centralized contact management. Use the built-in Newsroom to share digital event materials or publish a dedicated event website with multi-language content — ensuring every detail looks professional and easy to update.

Platforms Supported

Windows
Mac
Linux
Cloud
On-Premises
iPhone
iPad
Android
Chromebook

Platforms Supported

Windows
Mac
Linux
Cloud
On-Premises
iPhone
iPad
Android
Chromebook

Audience

For IT admins and IT managers who want to gain and keep control of external guest access in their organization's Microsoft 365 environment.

Audience

Event professionals, communication teams, press offices, and organizations managing high-profile B2B events and product launches.

Support

Phone Support
24/7 Live Support
Online

Support

Phone Support
24/7 Live Support
Online

API

Offers API

API

Offers API

Screenshots and Videos

Screenshots and Videos

Pricing

$1,599 per license/year
Small:
Up to 249 users
License/year
Starting at $1,599

Medium:
Up to 999 users
License/year
Starting at $4,049

Large:
Up to 4,000 users
License/year
Starting at $6,499

Extra Large:
4,000+ users
User/year
Starting at $1.60

Bundle discounts in combination with Teams Manager are available.
For more information, please visit our website or contact us.
Free Version
Free Trial

Pricing

690€
Events:

Core Event (€690): For up to 500 attendees, includes digital RSVPs, unlimited email campaigns, app for guest check-in, and support for 3 administrators.

Premium Event (€1,270): Offers features for up to 1000 attendees, 3 email domains, custom forms, and seating plan management, supporting 5 administrators.

Enterprise: Unlimited attendees, additional administrators, custom permissions, bespoke forms, and advanced seating features.

Newsroom:

Core (€160/month): Unlimited stories, 5,000 contacts, 2 GB storage, for 1 administrator.

Premium (€390/month): Up to 20,000 contacts, 10 GB storage, multi-language support, for 3 administrators.

Enterprise: Unlimited contacts, custom design, infinite storage, extensive language support, additional administrators.
Free Version
Free Trial

Reviews/Ratings

Overall 0.0 / 5
ease 0.0 / 5
features 0.0 / 5
design 0.0 / 5
support 0.0 / 5

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Reviews/Ratings

Overall 0.0 / 5
ease 0.0 / 5
features 0.0 / 5
design 0.0 / 5
support 0.0 / 5

This software hasn't been reviewed yet. Be the first to provide a review:

Review this Software

Training

Documentation
Webinars
Live Online
In Person

Training

Documentation
Webinars
Live Online
In Person

Company Information

Solutions2Share GmbH
Founded: 2011
Germany
www.solutions2share.com/external-user-manager

Company Information

Koinema
Founded: 2016
Italy
www.magnetiq.io

Alternatives

Alternatives

Entitle

Entitle

BeyondTrust

Categories

Categories

User Provisioning and Governance Features

Access Governance
Access Verification Workflow
Audits / Reports
Automatic Provisioning / Deprovisioning
Delegated Access Authorization
Identity Synchronization
Lifecycle Management
Multi-Factor Authentication (MFA)
Password Management
Policy Enforcement
Single Sign-On (SSO)
User Self-Service

Event Management Features

Attendee Management
Badge Management
Conferences / Conventions
Exhibit / Vendor Management
Gamification
Room Block Management
Social Media Promotion
Sponsorship Management
Surveys & Feedback
Ticketing
Volunteer Management
Weddings / Parties

Integrations

Microsoft 365
Microsoft SharePoint
Microsoft Teams

Integrations

Microsoft 365
Microsoft SharePoint
Microsoft Teams
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