ExpenseBot

ExpenseBot

ExpenseBot.ai
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About

ExpenseBot is AI-powered expense management built entirely on Google Workspace. Unlike traditional expense tools that store your data on vendor servers and require new logins, ExpenseBot works inside the Google apps you already use — Gmail, Google Drive, Google Sheets, Google Photos, and Google Calendar. How it works: Gmail Auto-Scan: AI scans your inbox overnight and finds every receipt automatically — Amazon, Uber, airlines, hotels, subscriptions — no forwarding rules needed. Scan up to 6 years of Gmail history in one click. Google Photos: Snap a receipt photo and it's captured instantly through the native Google Photos picker. Google Sheets: All expense data lands in familiar Google Sheets with formulas, pivot tables, and real-time collaboration. Google Drive: Your receipts and financial data stay in YOUR Google Drive, not on third-party servers. Google Calendar: Import client visits for automatic mileage calculation — no GPS app draining batteries.

About

Scan and organize receipts, bills, invoices, and important paperwork in one place. File and find your receipts and documents quickly. Use the receipt scanner to digitize and organize the paper piles and stay on top of your finances. Digitize receipts and documents so you can actually find them when you need them. We even capture every line item of the receipt. Access your documents from any mobile device, using your secure credentials. Even if something happens to your phone, your documents are safe. Send scans of documents as PDFs or JPEGs - or send an Excel spreadsheet of your receipt data. Turn receipts and bills into an Excel (or Numbers) spreadsheet. Make reconciling, expense reporting, and taxes easier than ever. Spreadsheets include every expense, organized by category, totaled both by month and for the year.

Platforms Supported

Windows
Mac
Linux
Cloud
On-Premises
iPhone
iPad
Android
Chromebook

Platforms Supported

Windows
Mac
Linux
Cloud
On-Premises
iPhone
iPad
Android
Chromebook

Audience

Built for freelancers, accountants, real estate agents, agencies, CFOs, and any team that runs on Google.

Audience

Businesses that need a powerful Receipt Scanner solution to have all their receipts and paper in one place

Support

Phone Support
24/7 Live Support
Online

Support

Phone Support
24/7 Live Support
Online

API

Offers API

API

Offers API

Screenshots and Videos

Screenshots and Videos

Pricing

$10/user
Free 60 day trial - No credit card required
Free Version
Free Trial

Pricing

$23.99 per year
Free Version
Free Trial

Reviews/Ratings

Overall 5.0 / 5
ease 5.0 / 5
features 5.0 / 5
design 5.0 / 5
support 5.0 / 5

Reviews/Ratings

Overall 3.0 / 5
ease 5.0 / 5
features 3.5 / 5
design 3.5 / 5
support 3.0 / 5

Pros & Cons from Real Users

Pros

  • I run a small construction company and I'm basically never at a desk — so managing expenses used to be a nightmare. ExpenseBot changed that. I snap a photo of a receipt at a supplier, it grabs everything from my Gmail automatically, logs my mileage, and maps it all to my Sage 50 Canada GL codes. My accountant gets a clean report she can import straight into the books. No more paper. No more bookkeeper. No more chaos. Honestly couldn't imagine going back.

Cons

  • So far it is doing everything me and my colleague require. I don't have any suggestions for improvement.

Pros & Cons from Real Users

Pros

  • It scans receipts well but that does not help when you cannot use the data on a daily basis I still cannot reconcile my 2024 receipts in this app I'm still waiting for the fix.
  • I love this app!!! After finally leaving the Neat Receipt App after many years of frustration, I found SimplyWise. I can't say enough good about it. It has less bells and whistles than NEAT but I don't need them. This App is simply for scanning expenses and putting them into categories. I use it for taxes and then export a yearly excel sheet with all of my expenses and data. Another fabulous feature is the tech support. I can contact them with a question and will get a return email or text the same day - sometimes in the same hour. HIGHLY RECOMMEND!

Cons

  • I had purchased a subscription to SimplyWise and put in all my receipts for 2023 now it's now it's 2024 and I cannot reconcile my 2024 receipts the program does not give me that option I have contacted customer service a couple of times it's been two and a half weeks and they said they're working on it is anybody else having this problem because I purchased this and now I can't even use it.
  • None.

Training

Documentation
Webinars
Live Online
In Person

Training

Documentation
Webinars
Live Online
In Person

Company Information

ExpenseBot.ai
Founded: 2025
Canada
www.expensebot.ai

Company Information

SimplyWise
try.simplywise.com

Alternatives

Alternatives

Categories

Categories

Expense Report Features

Approval Process Control
Invoice Management
Multi-Currency
Receipt Management
Reimbursement Management
Spend Control
Time Tracking
Workflow Management

Integrations

Gmail
Google Drive
Google Maps
Google Photos
Google Sheets
Microsoft Excel
QuickBooks Desktop Pro
Sage 50

Integrations

Gmail
Google Drive
Google Maps
Google Photos
Google Sheets
Microsoft Excel
QuickBooks Desktop Pro
Sage 50
Claim ExpenseBot and update features and information
Claim ExpenseBot and update features and information
Claim SimplyWise and update features and information
Claim SimplyWise and update features and information