ExpenseBot

ExpenseBot

ExpenseBot.ai
5.0 out of 5 stars
ExpenseBot Payfy

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ExpenseBot:

About

ExpenseBot is AI-powered expense management built entirely on Google Workspace. Unlike traditional expense tools that store your data on vendor servers and require new logins, ExpenseBot works inside the Google apps you already use — Gmail, Google Drive, Google Sheets, Google Photos, and Google Calendar. How it works: Gmail Auto-Scan: AI scans your inbox overnight and finds every receipt automatically — Amazon, Uber, airlines, hotels, subscriptions — no forwarding rules needed. Scan up to 6 years of Gmail history in one click. Google Photos: Snap a receipt photo and it's captured instantly through the native Google Photos picker. Google Sheets: All expense data lands in familiar Google Sheets with formulas, pivot tables, and real-time collaboration. Google Drive: Your receipts and financial data stay in YOUR Google Drive, not on third-party servers. Google Calendar: Import client visits for automatic mileage calculation — no GPS app draining batteries.
Payfy:

About

Payfy is a cloud-based corporate expense management platform for finance teams and employees. It brings company cards, Pix payments, reimbursements, spending policies, approval workflows, budgets and expense reporting into a shared system. Finance administrators use the web platform to set limits and rules, manage budgets, review activity and prepare expense data for accounting. Employees can use the iOS and Android apps to submit receipts; optical character recognition extracts receipt details and helps match expenses to card transactions. Configurable approval and audit workflows support policy review and expense control. Payfy offers ERP connections, including TOTVS Protheus, Omie, SAP, Senior, Sankhya and Oracle, and provides an API and customizable exports for transferring approved expense data to other systems. It supports card oversight, reimbursements, payment tracking and financial close.
ExpenseBot:

Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Not Supported
iPad Not Supported
Android Not Supported
Chromebook Not Supported
Payfy:

Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Supported
iPad Not Supported
Android Supported
Chromebook Not Supported
ExpenseBot:

Audience

Built for freelancers, accountants, real estate agents, agencies, CFOs, and any team that runs on Google.
Payfy:

Audience

Finance teams (analysts, controllers, coordinators) at companies in Brazil, especially mid-size businesses of 50 to 1,000 employees, that need to automate expenses, approvals, corporate cards, Pix payments, reimbursements and ERP close.
ExpenseBot:

Support

Phone Support Not Supported
24/7 Live Support Not Supported
Online Supported
Payfy:

Support

Phone Support Supported
24/7 Live Support Not Supported
Online Supported
ExpenseBot:

API

Offers API Not Supported
Payfy:

API

Offers API Supported
ExpenseBot:

Screenshots and Videos

Payfy:

Screenshots and Videos

ExpenseBot:

Pricing

$10/user
Free 60 day trial - No credit card required
Free Version Not Supported
Free Trial Supported
Payfy:

Pricing

R$17/user/month
The Expert plan starts at R$17/user/month with annual billing for more than 200 users. The Intelligence plan starts at R$21/user/month. Both plans are available for teams of five or more users.
Free Version Not Supported
Free Trial Not Supported
ExpenseBot:

Reviews/Ratings

Overall 5.0 / 5
ease 5.0 / 5
features 5.0 / 5
design 5.0 / 5
support 5.0 / 5
Payfy:

Reviews/Ratings

Overall 0.0 / 5
ease 0.0 / 5
features 0.0 / 5
design 0.0 / 5
support 0.0 / 5

This software hasn't been reviewed yet. Be the first to provide a review:

Review this Software
ExpenseBot:

Pros & Cons from Real Users

Pros

  • I run a small construction company and I'm basically never at a desk — so managing expenses used to be a nightmare. ExpenseBot changed that. I snap a photo of a receipt at a supplier, it grabs everything from my Gmail automatically, logs my mileage, and maps it all to my Sage 50 Canada GL codes. My accountant gets a clean report she can import straight into the books. No more paper. No more bookkeeper. No more chaos. Honestly couldn't imagine going back.

Cons

  • So far it is doing everything me and my colleague require. I don't have any suggestions for improvement.
ExpenseBot:

Training

Documentation Not Supported
Webinars Not Supported
Live Online Not Supported
In Person Not Supported
Payfy:

Training

Documentation Supported
Webinars Not Supported
Live Online Supported
In Person Not Supported
ExpenseBot:

Company Information

ExpenseBot.ai
Founded: 2025
Canada
www.expensebot.ai
Payfy:

Company Information

Payfy
Founded: 2018
Brazil
payfy.io
ExpenseBot:

Alternatives

Payfy:

Alternatives

ExpenseHub

ExpenseHub

5.0 out of 5 stars
ExpenseBot:
Payfy:
ExpenseBot:
Payfy:
ExpenseBot:
Payfy:
ExpenseBot:
Payfy:
ExpenseBot:

Categories

AI Tools Supported
Expense Report Supported
Payfy:

Categories

ExpenseBot:

Expense Report Features

Approval Process Control Not Supported
Invoice Management Supported
Multi-Currency Supported
Receipt Management Supported
Reimbursement Management Supported
Spend Control Not Supported
Time Tracking Not Supported
Workflow Management Not Supported
ExpenseBot:

Integrations

Gmail Supported
Google Drive Supported
Google Maps Supported
Google Photos Supported
Google Sheets Supported
QuickBooks Desktop Pro Supported
Sage 50 Supported
Payfy:

Integrations

Gmail Not Supported
Google Drive Not Supported
Google Maps Not Supported
Google Photos Not Supported
Google Sheets Not Supported
QuickBooks Desktop Pro Not Supported
Sage 50 Not Supported
ExpenseBot:
Claim ExpenseBot and update features and information
Claim ExpenseBot and update features and information
Payfy:
Claim Payfy and update features and information
Claim Payfy and update features and information