ExpenseBot

ExpenseBot

ExpenseBot.ai
Happay

Happay

VA Tech Ventures
+
+

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About

ExpenseBot is AI-powered expense management built entirely on Google Workspace. Unlike traditional expense tools that store your data on vendor servers and require new logins, ExpenseBot works inside the Google apps you already use — Gmail, Google Drive, Google Sheets, Google Photos, and Google Calendar. How it works: Gmail Auto-Scan: AI scans your inbox overnight and finds every receipt automatically — Amazon, Uber, airlines, hotels, subscriptions — no forwarding rules needed. Scan up to 6 years of Gmail history in one click. Google Photos: Snap a receipt photo and it's captured instantly through the native Google Photos picker. Google Sheets: All expense data lands in familiar Google Sheets with formulas, pivot tables, and real-time collaboration. Google Drive: Your receipts and financial data stay in YOUR Google Drive, not on third-party servers. Google Calendar: Import client visits for automatic mileage calculation — no GPS app draining batteries.

About

NextGen platform to manage all kinds of corporate spending. All are supported by complete visibility & control, end-to-end Integration and security. Reimbursements, Petty Cash, Business Expenses, Payments, Cards, Travel and more. Xpendite, our proprietary on source expense capture capabilities helps employees auto-populate receipt and invoice data from multiple sources using AI. Eliminate the manual effort of adding expenses and receipts and file reports ‘on the go’. Get freedom from paper receipts today! Corporate cards that give you real-time control and spend visibility. Customize card limits, load or withdraw funds on the go, and block & unblock cards with a click of a button. Credit cards that help you manage online subscriptions digital marketing spend, sales expenses, and more, with top-notch security and customs controls. Manage all business expenses, invoices and payments in a single place. Get end-to-end visibility from expense claims and reporting to compliance.

Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Not Supported
iPad Not Supported
Android Not Supported
Chromebook Not Supported

Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Not Supported
iPad Not Supported
Android Not Supported
Chromebook Not Supported

Audience

Built for freelancers, accountants, real estate agents, agencies, CFOs, and any team that runs on Google.

Audience

Companies searching for a solution offering a complete travel and expense ecosystem in one place

Support

Phone Support Not Supported
24/7 Live Support Not Supported
Online Supported

Support

Phone Support Supported
24/7 Live Support Supported
Online Supported

API

Offers API Not Supported

API

Offers API Not Supported

Screenshots and Videos

Screenshots and Videos

Pricing

$10/user
Free 60 day trial - No credit card required
Free Version Not Supported
Free Trial Supported

Pricing

No information available.
Free Version Not Supported
Free Trial Not Supported

Reviews/Ratings

Overall 5.0 / 5
ease 5.0 / 5
features 5.0 / 5
design 5.0 / 5
support 5.0 / 5

Reviews/Ratings

Overall 0.0 / 5
ease 0.0 / 5
features 0.0 / 5
design 0.0 / 5
support 0.0 / 5

This software hasn't been reviewed yet. Be the first to provide a review:

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Pros & Cons from Real Users

Pros

  • I run a small construction company and I'm basically never at a desk — so managing expenses used to be a nightmare. ExpenseBot changed that. I snap a photo of a receipt at a supplier, it grabs everything from my Gmail automatically, logs my mileage, and maps it all to my Sage 50 Canada GL codes. My accountant gets a clean report she can import straight into the books. No more paper. No more bookkeeper. No more chaos. Honestly couldn't imagine going back.

Cons

  • So far it is doing everything me and my colleague require. I don't have any suggestions for improvement.

Training

Documentation Not Supported
Webinars Not Supported
Live Online Not Supported
In Person Not Supported

Training

Documentation Supported
Webinars Not Supported
Live Online Supported
In Person Supported

Company Information

ExpenseBot.ai
Founded: 2025
Canada
www.expensebot.ai

Company Information

VA Tech Ventures
Founded: 2014
India
www.happay.in/

Alternatives

Alternatives

SpendMantra

SpendMantra

Enaviya Information Technologies

Categories

AI Tools Supported
Expense Report Supported

Categories

Expense Report Features

Approval Process Control Not Supported
Invoice Management Supported
Multi-Currency Supported
Receipt Management Supported
Reimbursement Management Supported
Spend Control Not Supported
Time Tracking Not Supported
Workflow Management Not Supported

Expense Report Features

Approval Process Control Supported
Invoice Management Supported
Multi-Currency Supported
Receipt Management Supported
Reimbursement Management Supported
Spend Control Supported
Time Tracking Supported
Workflow Management Supported

Integrations

Gmail Supported
Google Drive Supported
Google Maps Supported
Google Photos Supported
Google Sheets Supported
QuickBooks Desktop Pro Supported
Sage 50 Supported

Integrations

Gmail Not Supported
Google Drive Not Supported
Google Maps Not Supported
Google Photos Not Supported
Google Sheets Not Supported
QuickBooks Desktop Pro Not Supported
Sage 50 Not Supported
Claim ExpenseBot and update features and information
Claim ExpenseBot and update features and information
Claim Happay and update features and information
Claim Happay and update features and information