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About

BeaconFind is AI file search for Windows that runs entirely on your own machine. Press Ctrl+K and describe a file the way you would to a colleague, and it finds the document even when you cannot recall its name: "the rental contract with the deposit" finds scan0047.pdf. Ordinary search matches literal keywords, so "salary" misses a payslip that says "compensation", and a scanned PDF has no text to match at all. BeaconFind indexes what files are about. It reads 70+ file types including PDF, Word, Excel, PowerPoint, code and email, matches across 50+ languages so an English search finds a German document, and uses OCR to read text inside screenshots and scans. It also answers questions about your documents with citations and finds duplicates. Every AI model runs locally. Files, their contents, your searches and the index stay on the machine, and there is no telemetry. Only a licence check and an update check reach our server, and both can be firewalled.

About

Stop Searching. Start Finding. Instantly search Microsoft 365, Google Workspace, Slack, cloud data sources, email archives, and local files—all from one fast, unified search interface. X1 Search enables you to find emails, chats, attachments, files, and more across Microsoft 365 (Outlook, Exchange, Teams, OneDrive, SharePoint), Google Workspace (Gmail, Gdrive), Box, Dropbox, desktop files, and more into a single, instant, fast-as-you-type search experience. Unlike native search tools limited to one application, X1 lets you search across all your data from one place, with hit highlighting and full-fidelity previews to quickly find exactly what you need. Now with AI In-Place™, X1 Search enables intelligent tagging, classification, and categorization directly where your data resides—keeping you in control without moving or copying your information. Spend less time searching and more time working with one platform built to find everything, wherever it lives.

Platforms Supported

Windows
Mac
Linux
Cloud
On-Premises
iPhone
iPad
Android
Chromebook

Platforms Supported

Windows
Mac
Linux
Cloud
On-Premises
iPhone
iPad
Android
Chromebook

Audience

Knowledge workers, researchers, lawyers, accountants, engineers and anyone with a large or disorganised local file archive on Windows. Also suited to privacy-sensitive work where documents cannot be uploaded to a cloud service.

Audience

Search software solution for individuals, small and medium sized organizations (Enterprise solutions available)

Support

Phone Support
24/7 Live Support
Online

Support

Phone Support
24/7 Live Support
Online

API

Offers API

API

Offers API

Screenshots and Videos

No images available

Screenshots and Videos

Pricing

$29 one-time
Free Version
Free Trial

Pricing

$79 per year
Price includes 1 year of paid support.

Volume discounts for 100+ licenses.
Free Version
Free Trial

Reviews/Ratings

Overall 0.0 / 5
ease 0.0 / 5
features 0.0 / 5
design 0.0 / 5
support 0.0 / 5

This software hasn't been reviewed yet. Be the first to provide a review:

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Reviews/Ratings

Overall 4.0 / 5
ease 4.0 / 5
features 4.0 / 5
design 3.8 / 5
support 3.2 / 5

Pros & Cons from Real Users

Pros

  • Finds any document, email, spreadsheet in a second or two simply by recalling a character string or sentence, shows results in any order I want (I prefer by date with most recent at the top). When I click on a result, it shows me a perfect image of it in the right window, and I can view and edit it right there!
  • Easy when you get the hang of it, to find files that would be lost to you, amongst the mass of files and emails on your system, without X1. Top three softwares of all time for me. Saves me at least 30 min per day. 1.25 million emails and files on my system - along with a hazy memory - so can't do without it. I've used it for 15+ years
  • X1 does what it should do, fast accurate searches of a big set of data files on my desktop computer. And when I see the list of "hits" based on my search parameters, I can quickly and easily see if those files are really what I need from the viewer built into X1. No need to open each file in its native application before deciding whether it's what I want. Also, when I do find a file I'm looking for, I can double click it from within X1 and it opens in the correct application (like Microsoft Word if its a .docx file). Often, if I'm just looking for specific phrase or paragraph in a prior contract, I just block copy that specific wording to the clipboard from within X1 and never need to open the old contract in Word or PDF software. I've been using X1 for many years (almost every day) in my law practice. It's one of about 5 programs I can't live without. I've tried other desktop search programs, none of which can compare to XI. Another reviewer suggested that X1 needs a better GUI. Maybe. But my take is different on this point. X1 is not a light entertainment program. It's a tool--for work. Like a farmer's tractor. Doesn't need to be pretty. Just needs to be rock solid reliable, which XI is. It' not like buying a Porche to impress the girls. No need to get too worked up over the GUI. It's entirely adequate for my legal work. Also, I appreciate the one time license fee. So much software, today, is sold on an annual subscription fee basis, which users should try to avoid. The price charged by XI is not a steal for the user, but it is reasonable. I wish I could easily provide so much value to my clients for that price.
  • The search features are fantastic. The application indexes and finds the search criteria quickly unless the index is large.
  • Fast search performance Search documents & emails as well Supports searching on major cloud repositories Sharepoint Integrations Light on system resource - low system requirements

Cons

  • Sometimes the indexing stops (not sure why), but I only reboot every week or two, and it always works after a reboot.
  • Cost - used to be a one time fee. Now it is an annual fee. Not justifiable for a utility. If doing annual then have to bring the cost down by two-thirds to around $30 per year. All they was kept it at the same price and made it annual! Very disappointing.
  • It's a little tricky to set up X1 when you first install it. It helps to set up the search indexing with filters so that it searches only the kind of data files that are relevant to you. For example, in my case, I set up X1 to search Word files, PDFs, Excel files, and Outlook email files (PST) in certain folders on my main data drive. I don't want X1 spending time indexing or searching application files, or files like HotDocs templates, or duplicate backup files on backup drives. X1 can certainly do that, but getting it right took a little extra time on the front end. Clearly, though, it was worth the effort.
  • The GUI is terrible. There is no indication when the search is done searching or what it is doing. Scrolling too fast in the found items messes up the display. They are very slow to respond. Very slow during development. Very slow to fix any issues. I was told one time that I had too many search items and I should remove some data from my computer...REALLY? All this and there is an annual subscription cost.
  • Quite expensive license for such a basic utility. Only available on Windows.

Training

Documentation
Webinars
Live Online
In Person

Training

Documentation
Webinars
Live Online
In Person

Company Information

BeaconFind
Founded: 2026
Germany
beaconfind.app

Company Information

X1
Founded: 2003
United States
www.x1.com/solutions/x1-search/

Alternatives

No Alternatives

Alternatives

Copernic Desktop Search

Copernic Desktop Search

Copernic Technologies
Lookeen

Lookeen

Axonic Informationssysteme
wList

wList

SharkTime Software
SmartFinder

SmartFinder

Serendipity S.r.l.

Categories

Categories

Integrations

Windows 10
Windows 11

Integrations

Windows 10
Windows 11
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