Archie vs. Ottimate Comparison Chart

Paper-based work is a soul-crushing, profit-sapping drag on individual, team, and company productivity. Paper literally smothers innovation, creating a competitive disadvantage. The Square 9 AI-powered intelligent information processing platform takes the paper out of work and makes it easier to get things done with digital workflows that automate many aspects of how you work today. We make it easy by extracting information from scans or PDFs, storing documents in a searchable archive, and building digital twins of your current processes through graphical workflows. Let’s end the challenge of lost or misplaced invoices, approval bottlenecks, and tedious data entry into multiple systems. Now, you can capture and extract key data from your documents through Artificial Intelligence, eliminate data entry, access documents in the office or from home, streamline your three-way matching process, and automate invoice approval routing.

ProcureDesk is an integrated purchasing order and invoicing tool tailored to help small to medium-sized businesses streamline their purchase order and AP process. The system automates purchase approval workflows and consolidates purchasing data into a centralized dashboard, allowing companies to control spending and enhance transparency efficiently. Features like automated invoice matching, simple requisition creation, and immediate cash flow insights minimize manual tasks and boost operational efficiency. ProcureDesk is perfect for smaller enterprises leveraging big-business strategies to reduce costs and optimize their purchasing activities. Discover how ProcureDesk can transform your procurement process into a more effective and manageable part of your business.

Yooz provides the smartest, most powerful, and easiest-to-use cloud-based E-invoicing and Purchase-to-Pay automation solution. It delivers unmatched savings, speed, and security with affordable zero-risk subscriptions to more than 5,000 customers and 300,000 users worldwide. Yooz’s unique solution leverages Artificial Intelligence and RPA technologies to deliver an amazing level of automation with extreme simplicity, traceability, and end-to-end customizable features. It integrates E-invoicing and AP Automation into information systems or ERPs with more than 250 native connectors, exceeding any other solution on the market. Yooz is an award-winning, SaaS innovator that is the perfect fit for organizations across all sectors. It has been recognized as a Great Place to Work®, AP Automation Software Top Performer by Featured Customers, Top 100 Fastest Growing Products by G2, Top AP Solution Provider by CFO Tech Outlook, AP/Invoicing Product of the Year Winner by Document Manager.

The only solution to automate your end-to-end payables process. Automate your full accounts payable, global payouts, procurement and employee expense processes with Tipalti and eliminate 80% of your manual workload. Tiplati enables you to onboard suppliers, partners and freelancers with ease, streamline PO generation, accelerate approvals, eliminate invoice entry and make fast global payments to 190 countries in local currency. Also includes global tax compliance, 2 & 3 way PO matching, multi-entity support, and instant reconciliation with ERP integrations that include NetSuite, Xero, Quickbooks and Sage Intacct.

DocuPhase is a leading provider of intelligent automation solutions designed to maximize business efficiency for the back office of the CFO. Our comprehensive, intelligent financial solutions eliminate mundane workflows and shorten approval processes. Our solutions include document management, AP automation, Invoice and Data Capture, Forms & Workflow, AP Automation, and Vendor and Supplier Payments. Learn more below. AP Automation and Vendor Payments Solutions: Allow DocuPhase to automate how invoices are captured, coded, routed for approval, and paid. All while seamlessly syncing back to your ERP of choice. Document Management Solution: Transforms how finance teams handle crucial documentation such as contracts, invoices, receipts, financial statements, and purchase orders. Forms and Workflow Automation: Automates the collection, routing, approval, and notification processes for expense approvals, time off requests, employee onboarding, and more.

From effortlessly managing a deluge of invoices across various channels including email, vendor portals, chats, and more to seamlessly integrating with all finance ERPs including Oracle NetSuite, SAP, QuickBooks, etc., Neil handles the entire AP process without human intervention. This means AP teams get to focus on strategic initiatives while most of the day-to-day AP tasks are performed automatically by Neil with accuracy more than 85%. Going beyond the traditional RPA and OCR-based automation, Neil leverages advanced ICR, AI-powered workflows, and real-time vendor communication to ensure accurate data extraction, efficient processing, and timely payments—resulting in happier vendors and better discount opportunities for the enterprise. With Neil on your team, achieve remarkable 90% straight-through processing (STP) rates, eliminate human errors, and optimize vendor relationships like never before.

Order.co is the first and only Spend Efficiency Platform that helps businesses save time, save money, and gain clarity into their spend. Order.co eliminates manual purchasing and payment tasks and gives your team one place to purchase, approve, track and pay for all the physical goods your business needs. With customizable budgets and reporting, operations and finance teams can take back control over the buying process and start spending efficiently. Put plainly: Order.co simplifies buying for businesses. Learn how below! Radically reduce the time & money you spend on purchasing–Order.co makes it easy for businesses to place and manage every order in one location. Make paying your vendors easy, quick, and convenient–Free up cashflow and save hours in spent on manual AP tasks. Take control over your bottom line–Control every purchase with custom approvals and budgets, and increase visibility into your spend with detailed reporting.

The Payroll by Credit Card feature from Zil Money will allow you to pay your employees on time and earn cash back rewards. Users can also write-off payroll funding by credit card fees as a business expense. This is a flexible solution to keep your employees happy. The cloud based platform allows you to customize and print checks instantly on blank stock papers using a regular printer at your office or home. Also, you can move money seamlessly and instantly through various payment methods like ACH, wire, e-checks, printable checks, and more, with a low transaction fee. Zil Money is a financial technology company, not a bank or an FDIC member. Zil Money offers banking services through partnerships with FDIC member banks like Silicon Valley Bank, and Texas National Bank

Zahara's cloud based platform automates budget management, suppliers, purchase requisitions, multi-level purchase approvals, deliveries and invoice reconciliation and approvals. Zahara integrates with most leading accounting software such as QuickBooks Online and Xero to give expanding SME's real time visibility and centralized control of their purchasing. Zahara can be used to control spend in an organization. We take the initial request to buy something and automate the approval process and sending of the PO to the Vendor. Deliveries can be receipted, vendors invoices matched and processed and then exported to finance. Zahara adds control yet speeds up processing.

Our platform was designed to address the specific challenges associated with international contractor, freelancer and vendor payments. Setup and user onboarding can be completed in less than an hour (compared to weeks or months). Quantifiable ROI is achieved immediately from reduced transition costs and automation time saving (compared to months or years). Automation significantly reduces the risk of errors and fraud. The software can automatically validate invoices and compare them to contracts and work hours reports, ensuring that the amount charged is accurate. Additionally, the software can enforce approval workflows and segregate duties, reducing the risk of fraudulent activities.