Paperless

Paperless

Paperless Transaction
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About

Almabase helps you transform your alumni and donor engagement program to build lifelong relationships. Acquire new donors. Drive event attendance. Increase digital engagement. Inspire new volunteers. Almabase is the #1 integrated platform that works on top of your CRM for digital engagement, event management and online giving campaigns, turning thousands of constituents into donors without adding staff. Almabase is also the #1 alumni management software for Blackbaud, Salesforce and Ellucian shops. With Almabase build any alumni engagement program easily from scratch in minutes without comprising your brand, leverage automations to continuously engage your community via email & text. Track everything from registrations, logins, email engagement, directory visits, events and donations. Drive better decisions with in-depth reporting.

About

Our intuitive software is built to solve for a variety of fundraising needsโ€”whether you're looking to hold a short-term campaign, accept donations at your event, or need a more long-term, ongoing solution. With Paperless, you can quickly get started marketing your organization and accepting donations so that you're prepared for short-term giving campaigns. Have an event coming up? Use our software to provide a seamless experience for your registrants and donors, from sign up to post-event messaging. Fulfilling your organization's mission requires a way to accept donations on an ongoing basis, rather than purely at events or during short-term campaigns alone. Our software gives you the tools you need to manage and accept donors at all points. For larger organizations that process a high number of transactions, have extensive databases and need custom integrations with third-party systems, we can build a custom plan that works for you.

Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Supported
iPad Supported
Android Supported
Chromebook Not Supported

Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Supported
iPad Supported
Android Supported
Chromebook Not Supported

Audience

Best for K-12 Schools / Colleges / Universities with an advancement & alumni relations staff.

Audience

Organizations that need a fundraising platform

Support

Phone Support Supported
24/7 Live Support Supported
Online Supported

Support

Phone Support Supported
24/7 Live Support Not Supported
Online Supported

API

Offers API Not Supported

API

Offers API Not Supported

Screenshots and Videos

Screenshots and Videos

Pricing

$5000 - $25,000 per year, based on requirements.
Free Version Not Supported
Free Trial Not Supported

Pricing

$75 per month
Free Version Not Supported
Free Trial Not Supported

Reviews/Ratings

Overall 4.4 / 5
ease 4.2 / 5
features 4.1 / 5
design 4.0 / 5
support 4.3 / 5

Reviews/Ratings

Overall 1.0 / 5
ease 1.0 / 5
features 1.0 / 5
design 1.0 / 5
support 1.0 / 5

Pros & Cons from Real Users

Pros

  • We use Almabase for our alumni website, giving platform, events, alumni directory and email and text communications. We love it and it syncs with RENXT
  • This tool is open-source and highly customizable, which makes it a great choice for developers who like to tailor their software to their needs. Itโ€™s lightweight and runs efficiently, even on older systems, and benefits from an active community thatโ€™s always ready to help troubleshoot or share improvements. The fact that itโ€™s free, frequently updated, and relatively easy to install and configure are huge advantages, especially for small teams or budget-conscious users.
  • 1. Unified Alumni Platform: Almabase allows for alumni directory management, event promotion, donation tracking, and communication all within the same system. This centralization reduces confusion and helps ensure consistent data. 2. Quick Campaign Launch: Setting up donation drives, email blasts, or event invitations takes little time. The templates and workflows are designed for speed, which makes it ideal when youโ€™re on a tight deadline. 3. Alumni Directory with Privacy Settings: The directory allows alumni to connect with each other, but with built-in privacy controls. Users can choose what they want to share, helping build community while respecting boundaries.
  • 1. Strong Event & Campaign Management: Creating alumni events, setting up RSVP tracking, and sending follow-up emails is fast and efficient. Everything stays organized, and itโ€™s easy to monitor engagement metrics in real time. 2. Donor Pages That Convert: The donation pages are clean and mobile-friendly, which has helped increase participation in giving campaigns. The ability to personalize thank-you pages adds a nice touch. 3. Data Syncing Saves Time: Almabase reduces the time spent managing spreadsheets by syncing alumni information from connected databases. Updates to contact info or event attendance are reflected without having to manually input anything. 4. Great for Email Newsletters & Outreach: The email tool is simple but effective. Segmentation features allow us to target specific alumni groupsโ€”like recent grads or donorsโ€”leading to better open and click-through rates.
  • 1. Simplifies Multi-Channel Engagement: Almabase makes it easy to run email campaigns, track attendance, accept donations, and update alumni records from one dashboard. This eliminates the hassle of switching between multiple systems and keeps teams focused on strategy instead of logistics. 2. Event Management is a Breeze: Creating event pages with RSVP tracking and built-in forms takes minutes. Integration with Zoom and calendar tools makes it great for both virtual and in-person events. You also get post-event analytics to track engagement. 3. Easy Integration with CRM Systems: If your institution uses systems like Blackbaud or Salesforce, Almabase syncs well, helping reduce data duplication and ensuring clean, up-to-date records. This has made our internal processes much smoother.

Cons

  • Almabase has worked with us to make small changes, so it works perfectly for us! No complaints.
  • It can feel overwhelming for new users because of its many features, and the interface isnโ€™t always intuitive out of the box. Weโ€™ve noticed occasional slow load times during busy periods, and some of the most useful features are only available in the higher-priced plans. Notifications can also get a bit excessive unless you fine-tune your settings, and less tech-savvy users may need some training to get up to speed.
  • Limited Third-Party Integrations: While Almabase integrates well with major CRMs like Raiserโ€™s Edge, it doesnโ€™t offer as many native integrations with other tools (e.g., Slack, project management apps), which could enhance collaboration. Reporting Dashboards Need Expansion: Metrics are there, but more detailed breakdownsโ€”especially in visual formatsโ€”would be helpful for presentations or performance reviews. More options for filtering and exporting data would add value
  • 1. Customization Options Are Limited: You canโ€™t make deep design changes to event or giving pages beyond colors and logos. For institutions with strict brand guidelines, this can be a constraint. 2. More Analytics Would Be Useful: While basic performance data is available, thereโ€™s limited ability to generate custom reports or track long-term engagement trends across multiple campaigns.
  • Learning Curve for New Users: While generally user-friendly, Almabase still requires some getting used toโ€”especially for teams new to digital engagement tools. A few more in-app tooltips and tutorials would help onboard users faster.

Pros & Cons from Real Users

Pros

  • Their billing is easier to reconcile than most of our previous accounts. They bill fees separately from transactions.

Cons

  • Nonprofit. Promised 2.4% on credit cards (got 2.56%, which saves us $5/month from our previous rate). Promised 1.89% ACH fees (got nearly 2%, which cost us hundreds per month) They compared our rates and promised us $100-$200 in savings per month, and instead increased our rates that much. On top of that, their API goes down frequently and has ruined our automation system, so we have had a lot of stressful reconciliation months. I would not recommend them to anyone. They don't disclose their fees anywhere on contracts and then surprise you later. Their customer services takes 2-3 days to respond, unless they can't answer your question then they just don't respond.

Training

Documentation Supported
Webinars Supported
Live Online Supported
In Person Not Supported

Training

Documentation Supported
Webinars Not Supported
Live Online Supported
In Person Supported

Company Information

Almabase
Founded: 2012
San Francisco
www.almabase.com

Company Information

Paperless Transaction
Founded: 1998
United States
www.paperlesstrans.com

Alternatives

Alternatives

GiveForms

GiveForms

Dreamten
Aplos

Aplos

Aplos Software
Millennium

Millennium

Momentive Software

Categories

Alumni Management Supported
Education Supported
Event Management Supported
Fundraising Supported
Nonprofit Supported

Categories

Church Management Supported
Fundraising Supported
Payment Processing Supported

Donation Management Features

Campaign Management Supported
Donation Tracking Supported
Donor Database Supported
Event Management Supported
Gift Management Supported
Grant Management Not Supported
In-Kind Donations Not Supported
Matching Donations Supported
Mobile Donations Supported
Online Donations Supported
Pledge Management Supported
Receipts / Statements Supported
Recurring Donations Supported
Volunteer Management Supported

Fundraising Features

Alumni Management Supported
Auction Management Not Supported
Campaign Management Supported
Contribution Tracking Supported
CRM Supported
Donor Management Supported
Event Management Supported
Gift Matching Management Supported
Grant Management Not Supported
Membership Management Supported
Mobile Giving Supported
Payment Processing Supported
Pledge Management Supported
Prospect Management Supported
Raffles / Lotteries Supported
Recurring Giving Supported
Volunteer Management Supported

Alumni Management Features

Event Management Supported
Fundraising Management Supported
Jobs Board Supported
Mailing List Management Supported
Member Accounts Supported
Member Communities Supported
Member Directory Supported
Member Portal Supported
Membership Management Supported
Website Management Supported

Event Management Features

Attendee Management Supported
Badge Management Supported
Conferences / Conventions Supported
Exhibit / Vendor Management Not Supported
Gamification Supported
Room Block Management Not Supported
Social Media Promotion Not Supported
Sponsorship Management Not Supported
Surveys & Feedback Supported
Ticketing Supported
Volunteer Management Supported
Weddings / Parties Not Supported

Nonprofit Features

Accounting Not Supported
Committee Management Not Supported
Donor Management Supported
Dues Management Not Supported
Event Management Supported
Fundraising Management Supported
Member Database Not Supported
Membership Management Supported
Social Media Management Not Supported
Volunteer Management Not Supported

Donation Management Features

Campaign Management Supported
Donation Tracking Supported
Donor Database Supported
Event Management Supported
Gift Management Supported
Grant Management Not Supported
In-Kind Donations Not Supported
Matching Donations Not Supported
Mobile Donations Supported
Online Donations Supported
Pledge Management Not Supported
Receipts / Statements Supported
Recurring Donations Supported
Volunteer Management Not Supported

Fundraising Features

Alumni Management Not Supported
Auction Management Not Supported
Campaign Management Supported
Contribution Tracking Supported
CRM Supported
Donor Management Supported
Event Management Supported
Gift Matching Management Not Supported
Grant Management Not Supported
Membership Management Not Supported
Mobile Giving Supported
Payment Processing Supported
Pledge Management Not Supported
Prospect Management Not Supported
Raffles / Lotteries Not Supported
Recurring Giving Supported
Volunteer Management Not Supported

Church Management Features

Accounting Integration Supported
Attendance Tracking Not Supported
Child Check-In Not Supported
Email / SMS Not Supported
Event Management Supported
Member Directory Not Supported
Member Portal Supported
Multi-Site Management Not Supported
Online Giving Supported
Pledge Management Not Supported
Small Group Management Supported
Volunteer Management Not Supported

Payment Processing Features

ACH Check Transactions Supported
Bitcoin Compatible Supported
Debit Card Support Supported
Gift Card Management Not Supported
Mobile Payments Supported
Online Payments Supported
POS Transactions Supported
Receipt Printing Supported
Recurring Billing Supported
Signature Capture Not Supported

Integrations

360MatchPro Supported
Blackbaud CRM Supported
Blackbaud Raiser's Edge NXT Supported
Google Analytics Supported
Google Calendar Supported
HubSpot CRM Not Supported
HubSpot Customer Platform Not Supported
Icon Systems Not Supported
PayPal Supported
Salesforce Not Supported
Stripe Supported
Virtuous Not Supported

Integrations

360MatchPro Not Supported
Blackbaud CRM Not Supported
Blackbaud Raiser's Edge NXT Not Supported
Google Analytics Not Supported
Google Calendar Not Supported
HubSpot CRM Supported
HubSpot Customer Platform Supported
Icon Systems Supported
PayPal Not Supported
Salesforce Supported
Stripe Not Supported
Virtuous Supported
Claim Almabase and update features and information
Claim Almabase and update features and information
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