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About

Our tour management software systems are designed for tour operators, DMC’s, wholesalers, outfitters, DMO’s, rafting and kayaking operators, lodges and campgrounds, activities, attractions, bed and breakfasts, boat and outdoor equipment rentals. Adventure Engine powers your back-office tasks seamlessly for a superior customer experience. Focus on your operations and marketing; automate your bookings and administration. Adventure Engine offers cloud-based software for tourism businesses that can be easily modified to suit different business needs. In business since 2004 we’ve enjoyed working with many clients from around the world. This site is about the business of online bookings management, tour operational and vendor management and creating better business through the use of technology. Many lodges, hostels, hotels, ecolodges and inns help distribute and sell local tours.

About

EquipDash is AI-powered equipment rental and tour booking software built for outdoor recreation operators. Manage your entire business from one platform, equipment rentals, guided tours, experiences, point of sale, and customer relationships. The built-in AI assistant handles customer inquiries, recommends availability, and automates routine tasks so you can focus on running your operation. Smart inventory tracking prevents double-bookings and keeps utilization high across your range. Key capabilities include online booking with real-time availability, digital waiver collection, integrated payment processing, automated customer communications, and a drag-and-drop calendar for scheduling staff and resources. Whether you run a kayak rental shop, bike tour company, ski rental outlet, or multi-location adventure business, EquipDash adapts to your workflow. The intuitive dashboard gives you instant visibility into revenue, bookings, and equipment status.

Platforms Supported

Windows
Mac
Linux
Cloud
On-Premises
iPhone
iPad
Android
Chromebook

Platforms Supported

Windows
Mac
Linux
Cloud
On-Premises
iPhone
iPad
Android
Chromebook

Audience

Tour operators and companies seeking an online booking engine solution

Audience

Equipment rental providers and tour operators

Support

Phone Support
24/7 Live Support
Online

Support

Phone Support
24/7 Live Support
Online

API

Offers API

API

Offers API

Screenshots and Videos

Screenshots and Videos

No images available

Pricing

$2,000 one-time payment
Free Version
Free Trial

Pricing

$14.50/month
Free Version
Free Trial

Reviews/Ratings

Overall 0.0 / 5
ease 0.0 / 5
features 0.0 / 5
design 0.0 / 5
support 0.0 / 5

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Reviews/Ratings

Overall 5.0 / 5
ease 5.0 / 5
features 4.7 / 5
design 5.0 / 5
support 4.3 / 5

Pros & Cons from Real Users

Pros

  • Real-time availability across overlapping multi-day rentals is rock solid — I can have a tent booked Friday-Sunday and the system blocks those exact dates without me touching anything. Asset tracking handles 200+ individual items cleanly, from 4-person tents down to camp stoves and bear canisters. QR code check-in/check-out has noticeably sped up our counter on busy weekends. Dash AI's Morning Briefing pulls today's pickups, returns, overdue items, low stock, and the weather forecast into one screen and even drafts the next action — saves me 20-30 minutes every morning. Automated late-return reminders ended the awkward "where's my tent?" phone calls almost entirely.
  • Our business goes from zero to 300+ rentals a day once ski season hits, and EquipDash handles the volume without breaking a sweat. The online pre-booking has cut our morning wait times in half — guests fill out their sizing info ahead of time and we have their gear pulled before they walk in. The inventory tracking is critical for us because we need to know exactly which skis are out, which came back damaged, and which are due for a tune. The maintenance scheduling feature means nothing slips through the cracks. We also love the seasonal planning tools since we can adjust pricing and availability for peak weeks vs. shoulder season in minutes.
  • We're a hybrid business — part tour operator, part rental shop — and EquipDash is one of the only platforms that handles both sides without forcing us into two separate systems. Our guides can see their tour roster on the mobile app, and our front desk can rent out bikes for the day from the same dashboard. The guest manifests are a huge time-saver. We also connected it to our Stripe account and the payment processing just works. The booking widget on our site matches our brand and the conversion rate has been noticeably better than our old form-based booking.

Cons

  • The booking model leans toward time-slot rentals (hourly/half-day/full-day) rather than true date-range multi-day rentals — works fine but took some creative setup. No customer-facing kit builder either, so I have to pre-build every bundle (tent + bag + stove) myself rather than letting renters mix and match.
  • The reporting is solid but I wish I could build more custom date-range comparisons — like this December vs. last December side by side. I end up exporting to a spreadsheet for that kind of analysis. Also the system doesn't have a native way to handle our lodge delivery service, so we use a workaround with booking notes, which works fine but isn't ideal.
  • We run self-guided tours where we hand over a GPS device and a printed route — EquipDash doesn't really have a concept of "self-guided" as a tour type, so we set it up as a rental bundle instead. Works fine but feels like a workaround. Also, we'd love tighter integration with Google Reviews so we could automatically prompt guests to leave a review after their tour.

Training

Documentation
Webinars
Live Online
In Person

Training

Documentation
Webinars
Live Online
In Person

Company Information

Adventure Engine
Founded: 2002
Canada
adventureengine.biz

Company Information

EquipDash
Founded: 2024
United States
equipdash.com

Alternatives

Alternatives

Yo!Rent

Yo!Rent

FATbit Technologies
Cangooroo Booking Engine

Cangooroo Booking Engine

Juniper (Cangooroo)
aReservation

aReservation

Indexic

Categories

Categories

Reservations Features

Activities Booking
Booking Notes
CRM
Customer Support
Group Reservations
Guest Management
Payment Processing
Promotions Management
Rate Management
Room Booking Management
Third Party Booking

Tour Operator Features

Accommodation Booking
Activities Booking
Central Reservation System
Coach Booking
Custom Packages
Customer Management
GDS / OTA Integration
Itinerary Creation
Multi-Day Tours
Payment Processing
Price / Margin Management
Promotions Management
Quote Management
Reservations Management
Vendor Management
Website Management

Integrations

No info available.

Integrations

No info available.
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