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EduCore - Desktop School Management & ERP System
Version: 8.2.3 (Enterprise Edition)
Quick Start, Operational & Best Practices Guide
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Thank you for choosing EduCore, an enterprise-grade desktop School Management
and ERP System designed for educational institutions.
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1. SYSTEM REQUIREMENTS & STORAGE
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- Operating System: Windows 10, Windows 11 (64-bit Architecture).
- Hardware: Minimum 4 GB RAM (8 GB recommended), 500 MB free disk space.
- Architecture: 100% On-Premise / Local-First Desktop Application.
- Data Storage: All databases, configurations, and automated backups are stored
securely in your local Windows user profile:
Database: %LOCALAPPDATA%\EduCore\school_management.db
Auto-Backups:%LOCALAPPDATA%\EduCore\backups\auto\
Audit Logs: %LOCALAPPDATA%\EduCore\educore_audit.log
Configs: %LOCALAPPDATA%\EduCore\
* Note: Application updates and uninstalls safely preserve all existing school
databases, student records, and backup archives.
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2. INSTALLATION & FIRST-TIME SETUP
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1. Run "EduCore_Setup_v8.2.3.exe" and follow the installer prompts.
2. Launch "EduCore" from your Desktop or Start Menu.
3. First-Run Wizard:
a. Admin Account: Create the primary Administrator account (uses industry-
standard bcrypt password hashing with secure salt).
b. School Profile: Enter your official School Name, Address, Contact details,
Affiliation No., and upload your School Logo (used on all generated PDF
reports, ID cards, fee receipts, and marksheets).
c. Initial Login: Log in with your new Administrator credentials.
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3. RECOMMENDED WORKFLOW FOR NEW SCHOOLS
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To ensure smooth operation, configure your school data in this sequence:
Step 1: Classes & Subjects
- Navigate to the 'Classes' tab.
- Define class levels (e.g., Nursery, Class 1 to Class 12), sections, and
assign default monthly fee amounts.
- Configure class subject lists and assign Class Teachers.
Step 2: Staff & Faculty
- Navigate to the 'Staff' tab.
- Add teaching and administrative staff, designate roles, qualifications,
base salary amounts, and attach staff photos/documents.
- Print Staff ID Cards with barcode identifiers.
Step 3: Student Enrollment
- Navigate to the 'Students' tab.
- Enroll students individually or use the 'Bulk Import from Excel' feature
(download the bundled template "student_import_template.xlsx").
- Assign admission numbers, roll numbers, transport modes, and fee discounts.
- Generate Student ID Cards and Admit Cards with cryptographic QR verification.
Step 4: Daily Operations & Academics
- Attendance: Mark daily student and faculty attendance registers with instant
analytics and summary reports.
- Timetable & Calendar: Build conflict-free weekly timetables and academic
event calendars.
- Examinations & Grading: Record exam marks, calculate percentage rankings,
and generate consolidated marksheets and report cards.
- Library Management: Catalog book titles, manage ISBN barcodes, process
borrower checkouts/returns, and track overdue loan fines.
Step 5: Finance, Fees & Payroll
- Automated Monthly Billing: Generate monthly tuition and transport invoices
with one click across all active classes.
- Fee Collection: Record full or partial payments, print professional A4/thermal
receipts with QR validation, and automatically roll over unpaid balances.
- Payroll & Disbursements: Process monthly staff salaries, record allowances,
advances, and deductions, and print staff payment vouchers.
- Expense Ledger: Track day-to-day school expenses, maintenance funds, and
generate financial balance sheet reports.
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4. DATA PROTECTION & BACKUP RESILIENCE
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EduCore features an enterprise automated backup engine:
- Daily Auto-Backup: A background daemon checks database age on startup and
automatically creates a verified backup every 24 hours without UI interruption.
- Pre-Backup Integrity Check: Runs SQLite "PRAGMA quick_check" before archiving
to guarantee corrupted files are never backed up.
- Automatic Rotation: Keeps the newest 30 automated backup archives and prunes
older archives to conserve disk space.
- Manual Backups: Perform on-demand backups anytime via Settings -> Maintenance ->
Backup & Restore.
- Best Practice: Periodically copy the "%LOCALAPPDATA%\EduCore\backups\" folder
to a secure external drive or secondary storage.
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5. LICENSING & ACTIVATION TIERS
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EduCore includes a 30-day Evaluation Trial (up to 50 active students).
For commercial deployment, perpetual node-locked license tiers are available
based on active student capacity:
- TRIAL Tier: 30 days evaluation, up to 50 active students.
- BASIC Tier: Perpetual license, up to 200 active students.
- STANDARD Tier: Perpetual license, up to 500 active students.
- PROFESSIONAL Tier: Perpetual license, up to 700 active students.
- ENTERPRISE Tier: Perpetual license, up to 1,000 active students.
- DIAMOND Tier: Perpetual license, up to 2,000 active students.
- ULTIMATE Tier: Perpetual license, up to 3,000 active students.
To activate your license:
1. Open EduCore -> Settings -> Help & Licensing -> License Management.
2. Note your unique Machine ID displayed in the dialog.
3. Enter your authorized cryptographic activation key to activate instantly.
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6. TECHNICAL SUPPORT & CONTACT
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Developed by: Sublime Enterprises / Tariq Yousuf
Official Website: https://www.educoreapp.blogspot.com/
Support & Licensing Inquiries: tyk786@gmail.com
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EduCore - Empowering Educational Excellence Through Intelligent Management
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