Never before has corporate culture encountered such a high degree of change across an incredibly short space of time. Indeed, we have the pandemic to thank for that. Working from home is now the norm, as is logging into corporate accounts from personal computers and mobile devices. A skeleton team in the office is as busy as it gets, and your morning meetings have been replaced by a quick Zoom call at 10 am, where most have their cameras off still sitting in their dressing gowns.
The problem here is that the underlying security infrastructure hasn’t had time to adapt to these gaping holes that have been torn up by the pandemic. For example, with corporate accounts being accessed from personal devices, keyloggers and other malware are finding their way into corporate systems much easier. Moreover, productivity has decreased immeasurably through a lack of employee surveillance. The requirement for security-bolstering, productivity-improving technology has never been more apparent. Passwork is the manufacturer of one such solution – a state-of-the-art on-premise password management system for businesses that lets you quickly issue and revoke access to corporate accounts through clever password automation. That’s why today, we’ll be diving into 5 Passwork-related endeavors that will help to bolster your company’s security and improve its productivity.
Add any kind of password to Passwork
Passwork can be utilized in a variety of ways, one of which is via its browser extension that you can acquire from the browser extension sore. From the extension, you can add and customize passwords on the fly. Another way is to go directly onto the platform and add passwords there.
Perhaps you have a company google account that you use for the corporate Youtube account – that password is very important and should be kept safe inside one of Passwork’s vaults. You can store this password along with employee Slack passwords, Jira login information, Figma details – all in one place so nothing gets lost, and you always keep track of passwords that are old, compromised, or lost.
The variety of passwords that you can store with Passwork is truly endless. This is important as the number of applications that we ought to use for effective business processes is incredibly high, and often, employees will simply use the same passwords time and time again. Passwork provides unique, super-strong options every time, with flexible settings in terms of the generation engine.
Create a convenient storage structure using vaults and folders
Structure is success – as such, Passwork offers a supreme password structuring system. In any corporate system, passwords should be grouped. For example, passwords for marketing; Medium, Youtube, Discord, Twitter, and so on. There’s no sense in allowing a middle developer in the company access to these passwords. As such, Passwork users
secure, specialized containers called ‘Vaults’, which store passwords as well as subfolders, each of which contains both passwords and additional folders. Access to each vault can be attained via a 256-bit master password. After entering the password, the browser plug-in conducts authorization on the website in question – all in one click!
Where this really comes in handy however is when customizing access levels. Only employees who have been granted access will be able to access certain vaults and folders. As such, finance department employees will not have access to the IT department’s passwords and vice versa.
If you share access to a folder inside the vault, the employee will only have access to that folder and the folders within it – not the vault that contains it. This makes it possible to organize password hierarchies within your company, mimicking the structure of management. Not only is this unique but it makes password management much more convenient.
Invite colleagues into shared folders, manage user rights and get comprehensive activity reports
Teamwork makes the dream work – in any corporate management system, be it relating to passwords or otherwise, there should be a structure in place to support collaborative endeavors. That’s exactly what Passwork strives for. Indeed, to make passwords from a vault available to other users, it’s as easy as sending them a link directly over a messenger such as Slack, Telegram, or Whatsapp, or issuing them in a formal manner via email. As an administrator, you’ll be able to customize which folders and/ or vaults each specific employee has access to – this is incredibly important for project work as you’ll be able to create mini-hierarchies for each team
With Passwork’s ‘Roles’ functionality, you’ll be able to configure a role with a range of access rights and permissions that you can apply to one or more individuals in just a couple of clicks. Such a feature allows for seamless promotions and onboarding.
Administrator status also allows you to configure LDAP/ SSO settings, while the activity log allows you to view a history of events and actions which neatly displays all information relating to the importing and exporting of passwords in addition to who exactly initiated changes. Such detailed activity reports stamp out the possibility of a data breach and can often plug the hole at the base before such a leak becomes an issue.
Set up LDAP integration, SSO authorization and automate security audits
Passwork not only allows for the integration of LDAP but provides a useful interface enabling its configuration. Indeed, users can take information straight from LDAP to use with Passwork and via a tab under ‘Management’, they can configure its settings.
The same can be said for SSO, which can provide members access to Passwork through their identity provider of your choice. This is accessed under ‘Management’ in the system.
Moreover, with Passwork, security audits may also be automated – regardless of whether you’re looking to pass an audit to increase the reputation of your company or to bolster security while you’re gearing up for sale, the automation of audits removes a great deal of stress across the board.
Quickly find current passwords and get one-click authorization
The last point on our list today relates to the simplest of activities and how they are made even more convenient with Passwork’s clean, user-friendly, and organized UI. To quickly find any password that you need, simply enter keywords into the search bar. You can also search for tags or filter by color – there simply isn’t an easier way to find the passwords you are looking for. Passwork will then instantly display all the passwords that match your criteria.
As a bonus, the system creates its own secure indexes for each password in order to perform quick searches. Reindexing can also be performed via the ‘Password Settings’ section.
And remember, all data is stored securely on your server and will never be sent to the cloud. However, if that’s what you need, Passwork offers a cloud version too. Passwork uses PHP and MongoDB and can be installed on Windows Servers and Linux with or without Docker.
Final thoughts
Getting your head around a Password manager can be tricky, especially if you’ve never used one before. However, it’s one of those things that once you try, you’ll never be able to work without. We now live in a world that’s increasingly disconnected in a physical sense, which brings with it a host of security issues. However, with solutions such as Passwork, these security issues can be mitigated, and work can be far more productive and collaborative. We sincerely hope that today, you’ve learned what working with a state-of-the-art password manager could look like. Moreover, if you’re interested in trying the solution out for yourself, head on over to passwork.pro to book a meeting with their specialists.
Related Categories