Best OCR Software for Microsoft 365
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Compare the Top OCR Software that integrates with Microsoft 365 as of October 2025
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This a list of OCR software that integrates with Microsoft 365. Use the filters on the left to add additional filters for products that have integrations with Microsoft 365. View the products that work with Microsoft 365 in the table below.
What is OCR Software for Microsoft 365?
OCR (Optical Character Recognition) software is software that converts different types of documents—such as scanned paper documents, PDFs, or images—into editable and searchable text. OCR software analyzes the shapes of characters in the document and translates them into machine-readable data. This technology is particularly useful for digitizing printed documents, allowing businesses and individuals to archive, edit, and search through physical content more efficiently. By using OCR software, organizations can save time, reduce errors, and improve document accessibility while making information easier to manipulate and manage. Compare and read user reviews of the best OCR software for Microsoft 365 currently available using the table below. This list is updated regularly.
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1
Nutrient SDK
Nutrient
Nutrient is the comprehensive solution for all your PDF needs, offering tools that effortlessly integrate and operate PDF functionality across any platform. 1. SDK PRODUCTS Integrate robust PDF functionality into iOS, Android, Windows, web (JavaScript), or any cross-platform technology, providing capabilities such as PDF viewing, markup, collaboration, and more. 2. LIBRARIES Utilize our potent .NET and Java libraries to boost your backend applications with batch processing of redactions and PDF forms, OCR’d scanned text, and editing of PDF documents, directly from your application server. 3. PROCESSOR Our dynamic PDF microservice, Processor, enables swift generation of PDFs from HTML, including HTML forms, along with Office-to-PDF conversions, OCR, redaction, and XFDF merging and exporting. 4. PDF API Use hosted PDF API to generate, convert, and modify PDF documents in your workflows. We manage the development and server administration, letting you focus on what you do best. -
2
ThinkAutomation
Parker Software
Develop the automations that work for you. With ThinkAutomation, you get an open-ended studio to build any and every automated workflow you could ever need. All without volume limitations, and all without paying per process, license or ‘robot’.Starting Price: $2,700/year -
3
MyQ
MyQ
MyQ X is the print management software that respects people – and knows their need for faster and more efficient print and scanned document workflows – regardless of device manufacturer, fleet size, or network type. From a management perspective, MyQ X enables closer oversight of costs and increased data security with its print and scanning settings. The MyQ X embedded terminal allows customization and secure work flows. For IT support staff, benefits start with automatic device detection and remote installation and continue with an admin web terminal with certified accessibility (WCAG) to give admins a single viewpoint of the fleet. End users gain from MyQ X in the office and on the go. The MyQ X Mobile Print Client (iOS and Android) enables users to add or remove documents from the print queues. In the office, MyQ X enables self-registration and QR code login. MyQ X includes the freemium SMART, ENTERPRISE for SMEs and large firms, and ULTIMATE with advanced workflows.Starting Price: $0 for MyQ X Smart -
4
hyper Digital Asset Management Server
hyperCMS Content Management Solutions
The hyper Content & Digital Asset Management Server helps organizations to have full control over all their digital assets, to automate processes and cut costs. Access all your rich rich content directly by conveniently integrating it into the creative workflow of internal/external teams and programs like Adobe CS, MS Office, and OpenOffice. Ensure process control with collaborative approval. Share the content directly on Social Media Networks. Create customized Brand Portals to promote and meassure the success of various rich content.Starting Price: $21.00/mo (SaaS) $0 On-Premise -
5
FileCenter
FileCenter
FileCenter is your fastest path to organized documents. It's easy to install, learn, and use. FileCenter DMS combines easy scanning and file organization with powerful PDF creation and editing. It also integrates with most Cloud services and the Windows programs you already use. FileCenter AUTOMATE converts documents into searchable PDFs with its powerful OCR and then automatically names and routes them. FileCenter RECEIPTS is the best way to manage your receipts, track your expenses, and create reports to ensure accurate reimbursements. FileCenter is perfect for offices of all sizes. It runs on your Windows PC and uses the Windows file system, NOT complex databases. Feature-for-feature, FileCenter delivers at a price the competition can't touch. Start your free trial today! Call 801-722-7098.Starting Price: $99.95 (one-time/user) -
6
Adobe Acrobat Reader
Adobe
View, sign, collaborate on, and annotate PDFs with our free Adobe Acrobat Reader. Only with Adobe Acrobat Reader you can view, sign, collect and track feedback, and share PDFs for free. And when you want to do more, subscribe to Acrobat Pro. Then you can edit, export, and send PDFs for signatures. Do more than just open and view PDF files. It’s easy annotate documents and share them to collect and consolidate comments from multiple reviewers in a single shared online PDF. Work on documents anywhere using the Acrobat Reader mobile app. It’s packed with all the tools you need to convert, edit, and sign PDFs. You can use your device camera to capture a document, whiteboard, or receipt and save it as a PDF. Acrobat Reader is connected to Adobe Document Cloud, so you can work with your PDFs anywhere. You can even access and store files in Box, Dropbox, Google Drive, or Microsoft OneDrive.Starting Price: $1.95 per month -
7
PDFelement
Wondershare
PDFelement is a one-stop PDF solution powered by AI. Fast, smart, affordable, and easy way to manage (.pdf) documents across desktop, mobile, and web. It provides a great user experience and is an excellent alternative to Adobe® Acrobat®, making it perfect for individuals and small businesses. The mission is to stay at the forefront of PDF technology, constantly innovating and improving our product to meet the evolving needs of our users. Support service: Knowledgeable representatives available through instant live chat and email response within 24 hours. Money-back guarantee: A 30-day money-back guarantee. Top Features: AI tools, esign, edit, convert, scan&OCR, create, organize, share&protect, build&fill forms, annotate.Starting Price: $79.99USD/year/user -
8
PDFpenPro
Smile Software
Powerful PDF Editing On Your Mac. Add signatures, text, and images. Make changes and correct typos. OCR scanned docs. Fill out and create forms. Export to Microsoft® Word, Excel, PowerPoint. With PDFpenPro, you can add text and signatures, make corrections, OCR scanned docs and more, just like PDFpen. But PDFpenPro goes beyond, with more powerful features. Make a scanned form come alive with PDFpenPro! Build interactive forms with text fields, checkboxes, radio buttons, interactive signature fields and submit buttons! Export your PDFs not just in .docx format for the Microsoft® Word users in your life, but also .xlsx for Excel, .pptx for PowerPoint, and PDF/A for archival PDFs. Whether it’s a single Web page or a whole site, make it into a PDF complete with clickable links. Now you can edit your PDFs wherever you are. Use iCloud or Dropbox for seamless editing with PDFpen for iPad & iPhone.Starting Price: $124.95 one-time fee -
9
PDFpen
Smile Software
Add signatures, text, and images. Make changes and correct typos. OCR scanned docs. Fill out forms. Proofread OCR text! PDFpen does Optical Character Recognition (OCR): turn those pictures of scanned text into words you can use, then proofread them for accuracy. Need some major changes to your PDF? Export your PDFs in .docx format for easy PDF editing and sharing with Microsoft Word users. Select text in your PDF, click “Correct Text,” and edit away! Editing a PDF on your Mac has never been easier. Sign PDFs on your Mac! Sign with your secure and trusted digital signature. Scan in a signature and drop it into your PDF. Or, scribble your signature with a mouse or trackpad. Signed, sealed, delivered: no fax, no fuss. Now you can edit your PDFs wherever you are. Use iCloud or Dropbox for seamless editing with PDFpen for iPad & iPhone. Need a new page? Insert one. Need to remove a page? Delete it. Pages out of order? Just drag and drop to re-order. Even combine PDFs with drag and drop.Starting Price: $74.95 one-time fee -
10
Autobahn DX
Aquaforest
Autobahn DX provides high-performance automated OCR and conversion to searchable PDF for Windows Servers. It is able to process a variety of different input documents including TIFF images, PDF Files, Microsoft Office documents, and HTML pages. Autobahn DX is used by many enterprises across the globe for large-scale and bulk projects. This solution also offers hot folder capabilities enabling your team to get on with their job while our software does the rest. Schedule features can automatically pick up and process your files, giving you the chance to get on with your job while we do the rest. Make your documents searchable with our built-in standard or extended OCR engine. We apply a hidden text layer to your files to make them searchable. Creating custom scripts that can be used within Autobahn using the Autobahn .Net API. Merge or split documents with one simple step. We support up to 23 languages with our standard engine and over 120 different languages with the Extended engine.Starting Price: $500 per year -
11
Aquaforest Searchlight
Aquaforest
Ensure your documents are 100% searchable with Aquaforest Searchlight's automated OCR for SharePoint, Office 365, and Windows. Aquaforest Searchlight automatically takes non-searchable documents such as Images PDFs, scanned image files, and faxes and convert the files to fully searchable PDF format. These types of files need to be processed with optical character recognition (OCR) technology to create a text version of the file contents which allows a searchable PDF to be created by merging the original page images with the text. This enables the file to be searched. For on-premises SharePoint you would install Searchlight on an on-premises server, communication is made between Searchlight and your on-prem SharePoint via standard Microsoft APIs and the document processing is performed on the server where Searchlight is installed. All our products are supported on virtual machines including Oracle VM virtual box.Starting Price: €416 per year -
12
Indxr
Encodian Solutions
Perform limitless OCR of PDF files in SharePoint Online at a fixed, affordable price. While OCR can be resource-intensive, Indxr offers cost-effective solutions. Get started with our free plan, which includes an audit feature that scans your SharePoint Online environment, providing detailed reports on non-searchable content on a per-page basis. Gain valuable insights into the extent of non-searchable content across your organization. Customize OCR operations at the site, document library, or individual folder level with options such as image cleanup (deskew, despeckle, auto-rotate), source file overwriting, metadata and permissions copying, new file prefixes, and more. Save your OCR configurations and automate their execution using Windows Task Scheduler. Enjoy unlimited OCR capabilities, CPU cores, users, and instances.Starting Price: $2,999 per year -
13
Base64.ai
Base64.ai
Base64.ai is the leading no-code AI solution that understands documents, photos, and videos. One solution for all documents, including IDs, passports, invoices, checks, forms, and more. 400+ no-code integration to third-party systems for under 1 hour of integration time. Add new document types, integrations, and business rules. Command the AI for your needs. For most document types, OCR, data extraction, and integration take under 3 seconds. 99% extraction accuracy for most document types. Base64.ai improves with every document. Use Base64.ai via API, RPA systems, scanners, web, mobile apps, and others in our partner network. Our document reviewer team instantly verifies your results 24/7 for 100% data extraction accuracy. Detect and remove sensitive information such as names, dates, and document numbers. Base64.ai is a proud partner of the leading organizations in the automation world.Starting Price: $3,000 per year -
14
Grooper
BIS
Grooper was built from the ground up by BIS, a company with 35 years of continuous experience developing and delivering new technology. Grooper is an intelligent document processing and digital data integration solution that empowers organizations to extract meaningful information from paper/electronic documents and other forms of unstructured data. The platform combines patented and sophisticated image processing, capture technology, machine learning, natural language processing, and optical character recognition to enrich and embed human comprehension into data. By tackling tough challenges that other systems cannot resolve, Grooper has become the foundation for many industry-first solutions in healthcare, financial services, oil and gas, education, and government. -
15
ABBYY Mobile Capture
ABBYY
Mobile document capture and on-device text recognition. ABBYY Mobile Capture is an SDK that offers automatic data capture within your mobile app, providing real-time recognition and capturing photos of documents for on-device or back-end processing. A premium mobile onboarding process offers your customers a frictionless way to capture and provide self-servicing trailing documents to increase retention rates. Meet your customers’ expectations by minimizing manual interactions within your mobile apps and maximizing the ease-of-use for the end-user. Easy-to-integrate, pre-built, comprehensive mobile capture solution for your mobile application that saves development time and delivers best-quality results. Document processing and data capture with exceptional accuracy and ongoing learning continuously improves straight-through-processing rates. Automatically captures the best-quality image suitable for further back-end processing. -
16
AccuRoute
Upland
Simplify paper-intensive processes with automated data capture, OCR, data extraction, routing, and fax transmission securely from one place. Automatically find and extract content from documents to eliminate manual entry, ensure accuracy, and monitor for security breaches without lifting a finger. Prioritize data integrity with features like encryption at rest, content monitoring, and data loss prevention to align with regulations like HIPAA and PCI DSS. Ditch old hardware for cloud fax as a service or get started with hybrid fax. Cut costs, eliminate maintenance headaches, and enable a remote workforce. Enable MFP devices with new panel buttons and even prompt for important data that can be set up to fit your business workflows. Upland AccuRoute gives you flexible capture, fax, and delivery capabilities the way you need them: on-premise, cloud, or hybrid. Securely capture and transmit sensitive patient information and records. -
17
Upland Intelligent Capture
Upland
Advanced cloud-based document capture software with routing and fax. Improve efficiency by automatically classifying documents, extracting data, and delivering downstream to any application. Empower your team with cloud-accessible document processing capabilities to send content to custom workflows or business systems. Streamline and analyze your document data with dynamic workflows and centralized dashboards. Enable remote workers to capture documents and images from any device and route to workflows from our user-friendly, accessible-anywhere interface. Automated data extraction and quality control processes reduce manual entry and lower the risk of misfiling information. Pay only for what you need and increase as your volume does, knowing that our infrastructure will expand to meet the demands of your growing business. Our innovative capture technology is outfitted with machine learning to automatically gather images and improve data accuracy at every step. -
18
Euronovate
Euronovate Group
Euronovate's mission is to enable the digital transformation of its customers. Digital transformation has become the ultimate challenge because impacts not only the industry structure and the strategic positioning, but a whole organization throughtout all its levels and his final customers. With an extensive experience in understanding the digital economy, Euronovate is strategically placed to help clients to deliver better products, services and business processes through digitalization. Our new digital and user friendly electronic identification from ID Card to most natural and secure remote identification and on boarding. Scanning documents presented by customers. (statements, id cards, salary certificate, etc.) through any input instruments (scanners, webcams, etc.) and information indexing using OCR. Digital signature process management including deferred multichannel signature. Transform the physical warehouse in a digital long term storage. -
19
NuOCR
Nuvento
NuOCR is a high-performance optical character recognition system for enterprises that automates data extraction from paper, images or PDF files. After extraction, it enables the user to validate the content and save it to the database or download the content. NuOCR is an intelligent document processing software that converts unstructured information to structured digital data allowing enterprises to power up their CRM capabilities for enhanced customer experience. Manual data collation is a tedious task, in which one minor error can result in mismatching outputs affecting the quality of the data. The solution to this problem lies in an automated data capture system that collects information from any document and gets it right, every time. As an intelligent document processing software, NuOCR converts information on any document, an image file, a paper document, or a pdf document, into quickly accessible, searchable, and error-free digital data. -
20
Tungsten eCopy
Tungsten Automation
As digitization becomes more critical, the document lifecycle can create operational inefficiencies when distributed employees need to securely capture, share and edit documents. Now, your organization can automate internal and external workflows to drive seamless, electronic transactions and eliminate bottlenecks with Tungsten eCopy (formerly Kofax eCopy). Use your phone or any multifunctional device (MFD) to get fast, error-free documents scanned and converted to formats that help your business run smoothly. Employees can quickly upload documents to the destinations they require with the push of a button. Employ an embedded MFD interface with a full-size keyboard and interactive touch screen. -
21
Remark Classic OMR
Remark
When using traditional OMR scanners, Remark Classic OMR® scanning software provides an easy interface for scanning and then analyzing your tests or surveys. Data and reports are flexible and compatible with most other analysis applications. The Remark Classic OMR® software scans and processes data from tests, assessments, surveys and other forms. The software is combined with an OMR (Optical Mark Recognition) scanner to recognize filled-in marks on forms (“fill in the bubble” forms), which automates the data collection process. This software gives you the great data collection, test grading, and survey analysis features of Remark Office OMR, but works with traditional OMR scanners and preprinted forms from Scantron, Chatsworth Data, Sekonic, Apperson and DATAWIN. Remark Classic OMR is very flexible in that it can work with most any form that works with a traditional OMR scanner.
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