Best Fire Department Software for Windows
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Compare the Top Fire Department Software for Windows as of December 2025
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What is Fire Department Software for Windows?
Fire department software helps fire stations manage incident reporting, personnel scheduling, equipment tracking, and overall operational readiness. It streamlines workflows such as dispatch coordination, training management, hydrant inspections, and response documentation. Many platforms integrate with CAD systems and provide mobile access so firefighters can quickly retrieve critical information in the field. The software also supports compliance reporting, analytics, and performance reviews to help departments meet regulatory requirements and improve service outcomes. Overall, fire department software enhances communication, efficiency, and safety for emergency response teams. Compare and read user reviews of the best Fire Department software for Windows currently available using the table below. This list is updated regularly.
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1
PowerDMS
NEOGOV
PowerDMS is the only software platform designed to recruit, train, equip, and protect employees across their careers. PowerDMS is your one-stop public safety workforce platform, providing a 360º approach to the problems facing law enforcement, 9-1-1, fire, EMS, and more. Simplify internal operations. Improve community engagement. Empower your employees to succeed in their jobs and in their lives. Join over 4,000 customers in public and private sectors who trust PowerDMS to help them mitigate risk, simplify processes, hold employees accountable, and ultimately, save time and money. -
2
Dossier Fleet Maintenance Software
Dossier Systems
The fleet maintenance software of choice of over 4,000 private, for-hire and public fleets, Dossier lowers costs and downtime by automating control of your fleet's records, PM scheduling, repair orders and histories, fuel costs and MPG, cost control with cost per mile/hr, parts inventory control w/ auto reordering, work pending and campaign mgmt., budget mgmt., warranty mgmt., tire mgmt., vendor & labor control, license/permit renewals, driver control, fleet benchmarking, VMRS codes & more.Starting Price: $1500.00/one-time/user -
3
FirePlan
Saturn Software Systems
The FirePlan family of software products is affordable software designed and developed for your Fire Department. This Fire Department software is a cost-effective method for satisfying your records management requirements. Serving Fire Departments since 1999, the software modules have evolved into and effective method to track information required to effectively manage your Department. Many departments integrate our awards programs module (attendance tracking) with our NFIRS Incident Reporting module in order to capture the entire event. The FirePlan Software applications are available for Service Awards Programs (LOSAP), NFIRS 5 (Incident Reporting), SCBA Records Management, Attendance Tracking, Inventory Control, Membership Records, and other custom programs. All modules include a number of standard reports and your own report writer or SQL is available. Each application can be modified to your Fire Departments requirements or we can design a new application to meet your needs. -
4
WiseTrack Software
WiseTrack Software
Track Assets, Equipment & Inventory using easy-to-configure software for Mobile, Web and Desktop Apps for Asset Management. See all the proven and best practice industry solutions built with WiseTrackStarting Price: $150 -
5
Responder360
First In Software
Improve real-time situational awareness in the field to help increase response safety, reduce response times and improve operational efficiency by getting critical data into responder’s hands while en route or on scene. Visualize your active incidents as data is provided from your dispatch system through our CAD Link. Instantly see the response status of your entire fleet as crews update their availability at the touch of a button in the field and unit locations are displayed on the AVL map. Your crews can access complete NFPA compliant occupancy preplans that are easy to comprehend – even while responding in an emergency vehicle. All occupancy data related to construction details, operational systems, protection features, contacts and access information can be noted and available for easy access on any device! The “all-in-one” interface enables users to quickly and easily find dispatched locations, view incident data, pre-plans, hydrant locations and other responding apparatus.Starting Price: $2,500 annual subscription -
6
921Docs
921Docs
The 921Docs Modules provide a Professional Fire Investigator the ability to “Document The Scene” while at the same time generating 90% of Their “Narrative Voice” Origin and Cause Report. The O&C; the report can also be generated “In The Office” using the Investigator's Notes. 921Docs Structure and Automotive Report Modules were developed (and used) by some of the Most Experienced and Skilled Certified Fire Investigators, Professional Engineers, and Subject Matter Experts in the industry. Fire Origin and Cause Report Software specifically designed for both Public and Private Fire Investigators. Affording each the ability to efficiently document the fire scene, their investigation, as well as assemble their Origin and Cause Report. Our Structure and Automotive Report Modules make it easy for an Investigator to document that they considered the contents of NFPA 921®.Starting Price: $75 per month -
7
Fire Rescue Systems
Fire Rescue Systems
Fire Rescue Systems fire and rescue software is the complete solution for all fire rescue and emergency dispatch situations. Our software is efficient and easy to use, making it ideal for emergency situations. We provide a modular-based system to fit every department's needs regardless of its size. We have a wide array of modules so that we can address any of your many needs. Our modules are fine tuned and tested to optimize usage leaving nothing to be desired. Mobile Responder System is an all-in-one phone app that allows the user to receive run information, sign in to a run, instant message with other members, and receive GPS mapping to the incident.With MRS, members have all the tools they need right in their pockets. Truck bay printers allows for setup of automated printing of rip and run sheets. Giving you information quickly so you can get on the run. Whether you are dispatching 200 alarms for a single agency or 20,000 for multiple jurisdictions our CAD solution can handle it. -
8
FireScene
Trancite Logic Systems
Developed by firefighters for firefighters. Including more than 1,000 NFPA standard fire-specific symbols. Structures, Streets and symbols know how to interact with one another. Diagram faster than pen and paper. Integrate with Records Management Solutions. Little training investment needed. Professional output for reports and for court. Exceptional value. Multiple affordable licensing options available. Able to stand on its own independently. Integrates with over 60+ different RMS solutions. Incorporate customers’ existing GIS services. Diagrams benefit from to-scale imagery. Label, annotate, and diagram over the top of images. Digitally annotate diagrams with photographs, audio, and video. Layer diagrams with valuable information. Communicate large amounts of information visually. Diagram and pre-plan from anywhere on Windows Mobile, Android, and iOS platforms. Trancite delivers the easiest to use, easiest to train, and most widely-deployed crash/crime scene diagramming software.Starting Price: $140 per year -
9
Fire Files
Fire Files
Fire Files™ is a records management system for fire, arson, bomb and police investigations. For over 10 years, hundreds of municipal, county and state agencies have used Fire Files for their investigative case management and reporting. Empower your investigators today! Fire Files helps us keep track of everything for our cases, from suspects to evidence to narratives to pictures and we can generate reports with one click. Are you Value Added Reseller (VAR) that works with customers in public safety or law enforcement? Increase sales and stand out from the competition with our industry-leading software and IT services. Generate high commissions and recurring revenue by partnering with ALBX Solutions today. Are you a college, university or continuing education facility with programs related to criminal justice, public safety, fire sciences, industrial safety, risk management or law enforcement? Our software is free for use in computer labs, classroom environments, etc.Starting Price: $1597 one-time payment -
10
Code3 Strategist
Levrum Data Technologies
Explore Strategic Options: Once you have a good understanding of your organization's past, present and future circumstances, you can start to explore strategic options. Code3 Strategist excels in this task: it allows you to model any aspect of operations, including station locations, staff assignments, scheduling, dispatch policies, and even cross-staffing. Rapid Understanding: You can quickly create and compare models numerically and graphically according to many performance indicators: Travel time™, response time™, total response time™, Effective Firefighting Force(EFF) assembly time calculations CFAI™, Effective Response Force(ERF) calculations, Resource utilization / workload Unit reliability, Apparatus mileage. Code3 Strategist is designed to make your planning process completely self-sufficient, though Levrum’s highly experienced technical support team is always available to answer your questions. Trusted: Code3 Strategist is trusted by more than 40 agencies in the USA. -
11
ImageTrend
ImageTrend
ImageTrend offers a comprehensive, end-to-end software platform designed to streamline the workflow of emergency response teams, including fire departments, EMS, and hospitals. The platform integrates key services such as incident reporting, ePCR, fire reporting, and critical care documentation into a unified system, helping organizations deliver better patient care. ImageTrend simplifies compliance with NEMSIS, NFIRS, and hospital standards while providing actionable data insights that improve operational efficiency and patient outcomes. -
12
SimsUshare
SimsUshare
SimsUshare is a fire and emergency simulation and training software platform that lets users rapidly build realistic, scenario-based fire simulations using their own photographs of buildings, structures, apparatus, and equipment to prepare teams for critical incidents with high realism and relevance to their response area. It supports dynamic real-time simulations for individual or group training, whether on-site or remote, and offers customizable scenarios for incident command, company officer development, size-up practices, HazMat and safety simulations, and promotional exam preparation. Its features include embedding simulations in learning management systems, websites, or email, interactive walkthroughs, evolving simulation conditions, built-in messaging, checkoff forms to track training progress, and support for 360° remote simulations. The Command Training Center (CTC) enables cloud-based management of exercises, and coordination of multiple participants. -
13
FirePrograms
FirePrograms Software
Our exclusive Asset Maintenance calendar allows documenting and scheduling all cleaning, testing, inspection and maintenance activities in a color-coded calendar. Both single and batch entry capabilities for recording multiple items at one time. Ideal for tracking all turnout gear inspection, cleaning and repairs. Accomplished with exclusive rapid search of NFIRS lookups – type a few letters to quickly locate and select your entry, everywhere. Easiest location entry. Simply type a few letters to immediately select the correct street with a pre-populated street list for your area.Interfaces with all CAD systems. Immediately harness the power and experience of FirePrograms to view critical details of each location, including pre-incident plans, on-site hazardous materials, emergency contacts and more, all while working on-scene. From any internet connection, log into your incident browser to access or create complete incident reports. -
14
StationSmarts
StationSmarts
We took a fresh look at the NFIRS user interface to ensure better data reliability and more accurate reporting while eliminating the possibility of inconsistencies around the reporting of similar incidents. A number of enhancements have been made to avoid NFIRS code confusion. Within the first subscription year, if for any reason, you should decide our solution is not the best for your department we’ll refund your full cost. Make sure to ask this of our competition, none of them offer this! Track and report on any type of department activity by category and date. Track meetings, house chores, radio checks, walk-ins, etc. Drop-down menus customized to match the department's commonly used terms. Report on any and all operational activities. Easily track apparatus specifications, inspections, parts inventory, maintenance conducted, and scheduled preventative maintenance along with costs and suppliers. -
15
FIT-Notes
FIT-Notes
Our programs were designed by a firefighter. This was done in order to make these programs so user friendly that no Help file would be needed. Our initial product, FIT-Notes is designed to follow the nationally mandated NIMS system. If you can manage an incident today you can use FIT-Notes to manage it better tomorrow. We do it the same way you do it but we do it better while we record every step for later review. With virtually every incident related firefighter death there is a need for better on-scene command and control while increasing firefighter accountability. FIT-Notes is here to help you do a better job of both command and control and accountability. FIT-Notes, LLC would be pleased to be your technology partner to provide your department with quality programs to aid you in the operation of your agency. Locate your needed Resources on-scene. -
16
FirePoint
End2End
SQL is a database standard, but it can require considerable expertise to maintain. If your fire department doesn't employ a full-time database administrator (DBA) consider FirePoint 12. FirePoint 12 is genuine SQL software, but it's software made for the firehouse. Download the FirePoint demo and try this test. Install the single-user version of FirePoint 12 on a thumb drive. Next take the thumb drive from PC to PC and prove to yourself the application is portable, that is FirePoint 12 is capable of running on different PC's without installing the application on each PC. What makes FirePoint 12 unique is that all the files necessary to run the application are located inside the application folder. To move a FirePoint 12 Server application from one PC server to another simply copy the FirePoint server folder from one PC to the other. There's no exporting or importing, no messy installation of files in dozens of locations on your hard drive. -
17
Fire Station
Fire Station Software
The days of filling out paper forms and filing them away in a folder are gone and that method is no longer practical for fire departments who wish to stay ahead of the risk-management issues that they face. We don't have time to chase down and go over piles of paper or open up 17 home grown Word documents and Excel spreadsheets to compile our yearly training records report, our annual run list, or total up the worker's comp hours for the year. Fire Station gives you the tools you needs to accurately document everything you have and everything that happens at your fire department and an easy way to pull up and present that vital information when the time comes. You can customize Fire Station by purchasing only the modules you need. Easily add modules later. An affordable and easy to use computer program for record keeping at your fire department.Starting Price: $399 one-time payment -
18
CentralSquare Records
CentralSquare Technologies
Drastically reduce your data entry and reporting time with an interconnected, full suite from the call to the case. Spend less time and submit better NIBRS data with full submission integration. CentralSquare Records gives you the power to enter information you’re your system and access it wherever and whenever needed. This customizable, cloud-based solution keeps your responders in the community, and reduces headaches for your IT staff. -
19
Operative IQ
EMS Technology Solutions
At Operative IQ, we are passionate about helping agencies remain service ready. Since 2007, we’ve worked with hundreds of organizations to repair their processes and manage their medical supply inventory, assets, fleet, and narcotics. We’ve seen agencies save hundreds of thousands of dollars in supply costs, maintenance costs, and vehicle downtime. We are committed to creating solutions that are designed specifically for first response agencies. -
20
Deccan Decision-Support Suite
Deccan International
Custom-built to meet the unique needs of each department, Deccan International’s decision-support software applications help Fire & EMS departments improve their response times, optimize their resources and defend their budgets. ADAM (Apparatus Deployment Analysis Module) is a “What if?” predictive modeling tool that uses historical CAD data, GIS map data and a rigorous projection algorithm to project the impact of deployment changes on response times and availability. LiveMUM (Live Move-Up Module) is a real-time operational module that provides emergency dispatchers with instant, optimal move-up recommendations. BARB (Box-area Automated Run-card Builder) is a one-of-a-kind software application for automating the building of static run-cards. DiVa (Dispatch Validator) acts as a standalone back-up in the event of network outage or CAD system downtime. -
21
ICO Fire RMS
ICO Technologies
ICO Fire RMS is the most extensive solution for managing every aspect of a fire department. All modules are integrated and provide the ability to perform the operation and administrative workflows. City fire departments. Company fire department. Ports and airports. Inspection services and more! -
22
APX Fire RMS
APX Data
With the APX Fire RMS, first responders, law enforcement, military and building services professionals can now efficiently and effectively manage building and onsite data, sharing information easily. APX Fire RMS includes NFIRS reports, inspections, mapping, pre-planning, and investigation functions. The APX Data allows for seamless integration and coordination among different departments, improving overall response times and ensuring that first responders have all the information they need to make informed decisions in emergency situations. This comprehensive and easy-to-use solution will revolutionize how building and onsite data is managed and shared, helping keep communities safer. -
23
GeoSafe
GeoSafe
In an emergency, seconds count. GeoSafe Mobile provides easy-to-use GPS tracking and CAD integration for police, fire, and EMS. Quickly access and communicate critical data to units out in the field. Increase your fleet's effectiveness with access to GPS (AVL) and live updating 911-call information from the field. From patrol to command centers, simplify your daily activities, large scale events, and incident management. Reduce response times and improve officer safety by sharing data between different CAD systems. Heighten your situational awareness by seamlessly coordinating multi-agency responses for mutual aid. Empower first-responders with integrated mapping layers including: hydrants, storm shelters, cameras, and pre-incident plans. Mark yourself enroute or on scene to a call with a single tap. Your status is automatically updated in CAD. -
24
Data Demon
Blue Devil Data
Personnel information, training records, and inventory are entered and edited at your command. CPR and EMS expiration dates, mask fitness test dates, yearly physicals and drivers license ID numbers including class and expiration dates are all available for review and print out for insurance requirements. Photo ID badges and accountability tags can also be printed for each member. Allowance for comprehensive tally of all Fire/EMS calls, drills, meetings, training and miscellaneous functions that can be customized to your fire department preference. OSHA mandatory 8 hour minimum yearly safety training records are kept for each individual. A report can also be provided and printed out for the department as a whole or individualized for a total of all calls credited for and attended. Tracking report of the minimum recommended amount of safety training required by OSHA per individual for the year served. All reports can be printed and provided for review by authorities requesting. -
25
CommandCentral
Motorola Solutions
From call to case closure, our CommandCentral public safety software suite connects all data to create actionable intelligence, eliminates barriers to heighten collaboration and delivers the complete, 360° Incident. In CommandCentral, a unified cloud platform connects all incoming data and accelerates workflows through automation. Applications are consistent, easy-to-use and designed for collaboration and sharing. And intelligent correlation builds the accurate and complete case file as the incident unfolds. We designed CommandCentral in partnership with our customers so that it’s easy to learn and built for collaboration. -
26
OnScene Xplorer
Iron Compass
OnScene Xplorer is the leading mapping and pre-incident planning software for emergency responders. The software is designed to be mobile and very easy to use! OnScene Xplorer software provides critical information to emergency responders to quickly find dispatched locations and view pre-plans while en route. The easy to use interface helps crews find addresses, intersections, mile markers, apartment complexes, or places quickly. And, with OnScene Xplorer’s “Spell-right” technology you’ll enter the street name correctly the first time, every time. Plus, with Dispatch Monitor calls are automatically located for you.Starting Price: $1695.00/one-time/user -
27
FP2
Ingenious Software
Fire Department management is becoming more complicated every day. If you are like most officers, you are you spending more of your time on reporting, payroll, personnel documentation, and other clerical functions. With the current focus on liability and increasing job demands, both in the the variety and the sophistication of your department’s tasks, there is an increased need for expert fire department records management software. Add to this a tight budget, less clerical support, and older outmoded systems and your current methods may not be up to the task in today’s environment. You need an approach that is simple, integrated, and that saves you time, while producing sophisticated reports and benefits. FP2 is a unified Management System for volunteer, composite, and full time Fire Departments. -
28
FireWatch
Infographics UK
Fire and Rescue specialists rely on our integrated Fire Service Management solution, because seeing the complete picture helps them save lives. Around one-third of all Services in the UK run on FireWatch. FireWatch integrates resource planning, response and prevention, eliminating silos and providing minute-by-minute visibility of every fire service person and asset. Our generic TeamWatch version can also be adapted to other emergency or high-risk sectors. Bring together accurate, relevant real-time data from every department for complete visibility, with user access via mobile app, Web client, Microsoft Teams app, and Cloud hosted solutions. Plan with confidence and understand the complete picture with clarity. Helping the UK's leading fire and rescue services make life safer. The only truly interconnected fire service management system. Created in partnership with the Fire & Rescue community, FireWatch software connects prevention, resource planning and response. -
29
PTS Solutions
PTS Solutions
PTS Platinum Plus products are easy to learn even for first time users. Help features are available at every step. PTS specializes in small to mid-size agencies, but is powerful enough to handle even the largest agencies. PTS can provide SaaS cloud based, locally hosted or agency maintained options depending on the needs of the agency. Incident reporting for law enforcement including arrests, citations, evidence and NIBRS reporting. Dispatch and event management software for 911 centers, law enforcement and emergency services. Basic book and release to large scale jail and offender management included along with mugshots and warrants. Run NCIC queries (criminal warrants, stolen property, missing persons, etc.) from phones, tablets, or laptops. -
30
FIRECentral
Cross Central Software
Our company specializes in incident reporting and fire management software. FIRECentral provides NFIRS 5.0 compatible incident reporting and can be purchased to include fully integrated modules which allow your department to keep track of administration, operations, prevention, training, and equipment information. We offer a fully integrated records management solution. In addition we offer custom reports and interfaces to meet the unique needs of your department. We do all this at a fraction of the competitor’s prices. And our commitment is to provide the best customer service in the business. Is there a specific report your department needs to print? Call us! We develop customized reports tailored to your department's specifications. Do you need a refresher on FIRECentral or additional training on specific modules or report writing? Call us! We can come to you or train you online! We offer custom interfaces to help your department.
