Page 41 | Best Document Management Software of 2026

Moxo

Moxo’s service orchestration platform transforms complex B2B relationships into seamless experiences. Business processes often fragment across departments, clients, vendors, and partners, creating inefficiency and risks. Our platform streamlines these workflows—turning disjointed experiences into smooth, efficient operations that reduce costs and enhance client satisfaction. Moxo accelerates critical processes including client onboarding, document collection, and exception handling. The results: faster completion times, reduced compliance risks, and superior client experiences. Leading institutions across financial services, consulting, legal, healthcare, and real estate—including Citibank and BNP Paribas —trust Moxo to orchestrate their mission-critical business relationships.

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SS&C Chorus Document Automation

SS&C

Upload forms and accurately extract the data within, including handwriting, low-DPI scans, and faxes. Extracts handwriting and low-quality machine print from paper better than humans, OCR, and anyone else out there. Interested in getting started? Sign up for a free account for 30 days. The proven platform for reading, enriching, and delivering data from paper. SS&C Chorus Document Automation is the proven platform for reading, enriching, and delivering data from paper. Use it free for COVID-19 form processing or SBA PPP applications, or start a no-risk 30-day trial for any other type of form. 10k pages per hour, every hour, sorted at 98% accuracy and digitized at 96% accuracy. Sort and digitize 5,000 pages per hour with better accuracy than your data entry team. Machine learning trained on over 1 billion human-verified data points for unparalleled accuracy. Increases straight-through processing up to 40% with no human intervention.

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CoolPDF

CoolPDF is a fast, robust, and affordable way to create professional-quality PDF documents for both novice and pro. CoolPDF works as a printer driver on all operating systems, making PDF files of anything that can normally be printed. CoolPDF is a very cost-effective solution for turning just about anything into a PDF. And the coolest thing about it is that it generates PDF documents extremely fast and works with almost all languages in the world. CoolPDF settings do not require much tweaking to get the quality, resolution, and file size you want, and this is easily done following the menu or the manual that comes with the software package. CoolPDF provides such quality settings as default, screen, ebook, print, and prepress optimized. The resolution of PDF documents produced by CoolPDF can be lowered to 72 dpi or enhanced to 4000 dpi. Encryption features are available for advanced users who want to secure a PDF document by setting a user password and owner password.

Starting Price: $99 one-time payment

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Aquaforest SDK

Aquaforest

Aquaforest SDK is a powerful toolset for processing PDFs including PDF content extraction, searchable PDF creation, OCR with standard (Aquaforest) engine, OCR with extended (Canon IRIS) engine, and handwriting OCR options via Google and Microsoft APIs. Advanced PDF and barcode toolkit, high performance with support for up to 64 cores. The SDK is able to analyze PDF documents and automatically extract name/value pairs. The SDK has a wide variety of PDF manipulation capabilities including PDF merging, PDF attachment processing, PDF content extraction, XMP metadata processing, PDF/A validation, and more. The standard OCR engine supports 23 languages and is included in every edition of the SDK. This provides an interface to Google and Microsoft’s cloud OCR services which can be especially useful for special cases such as handwriting recognition. The SDK is able to read and recognize most standard barcode types.

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PDF Junction

Aquaforest

At the heart of PDF Junction is a document processing engine capable of manipulating large volumes of PDF files to enable splitting, merging, setting of security, and other attributes. Convert batches of Word, Excel, and other files to PDF. Split PDFs by bookmarks, single pages, and ranges. Set PDF security and display options. Extract text and metadata from PDF documents. The Professional version of PDF Junction includes facilities to convert Microsoft Office and other documents to PDF. Batch processes can be defined using the GUI to create an XML Job Ticket file which can be run using the GUI, or using the command line. In addition, all options can be used from the command line without having used the GUI. The functionality of PDF Junction can be extended by using custom scripts which may be called at various points during the processing of a particular job. The custom scripts are Windows Script Files which allow scripting in either VBScript or Jscript.

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Xeditor

Fabasoft Xpublisher

Xeditor is a professional online XML editor for XML authoring based on state-of-the-art web standards. By enabling authors to work together on structured content from any location at any time, Xeditor helps companies put efficient workflows in place. What’s more, the web-based architecture means there’s no need for time-consuming local installations. Xeditor, the professional online XML authoring tool, gives users the tools they need to create and edit structured documents intuitively in XML format. With the help of XML, content can be created in a way that is media-independent, semantically marked up, automatically processed, and published with a high degree of efficiency. XML is the data format of the future. Xeditor offers its users both an intuitive visual and a technical writing experience. Authors of subject-specific content benefit from the intuitive user interface of the visual XML editor, including WYSIWYG functionality.

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Torsion

Torsion delivers powerful visibility and control of ‘who has access to what’ in Microsoft 365. Torsion seamlessly empowers data owners to take responsibility for their own data, because they understand their data best. Its 360-degree visibility and round-the-clock audit trail effortlessly satisfies compliance. And its intelligent automation eliminates inappropriate permissions throughout your data at massive scale, in real time, on auto-pilot. Fully automated with rapid value in mind, Torsion is quick and easy to deploy, and needs little or no user training. Data owners own the decisions which make sense for them, saving IT precious time whilst maintaining oversight. Imagine a world where users can collaborate freely, data access is under control, compliance is a breeze, and the whole thing runs itself. It’s how we bring the phrase, ‘collaborate without limits’ to life.

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Proarc

Ascertra

Proarc Engineering Document Management Software helps teams drive document control best practices that lead to improved design quality, reduced risk, and increased profitability. Proarc is highly configurable and purpose-built to manage engineering documents and provides teams with controlled collaboration tools, automated workflows that support document control best practices, and a central, reliable repository for all project and asset operations documents. This is the perfect solution for companies that need to organize, plan, execute, collaborate, track, and deliver documentation, from the moment a document requirement arises to the handover and operations of the completed facility. Your entire team can deliver on schedule at each milestone and be audit-ready at any time. Proarc EDMS has been successfully used across the industry for nearly 30 years on implementations of all sizes and is designed to scale up to growing requirements.

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LEADTOOLS Recognition SDK

LEADTOOLS

The LEADTOOLS Recognition SDK is a handpicked collection of LEADTOOLS SDK features designed to build end-to-end OCR applications within enterprise-level document automation solutions that require OCR, MICR, OMR, barcode, forms recognition and processing, PDF, print capture, archival, annotation, and image viewing functionality. This powerful set of tools utilizes LEAD's award-winning image processing technology to intelligently identify document features that can be used to recognize and extract data from any type of scanned or faxed form image. LEADTOOLS Recognition includes the LEADTOOLS OCR Engine, which powers the text and forms recognition capabilities bundled with this product. Check out the Document Family for more details on the other LEADTOOLS toolkits for developing your next application.

Starting Price: $3,995 one-time payment

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EASY DMS

EASY Software

Together, we digitize your paper-based business processes. We provide software solutions for document management, human resources, invoice processing, and contract management. For legally compliant and decentralized document processes. EASY DMS brings structure to your documents and transforms your company into an efficiency powerhouse. Accompanied by an EASY archive in compliance with local and international requirements (EU-GDPR). Archive data and documents, audit and legally compliant. Reliable, proven, and certified. All documents related to a single business transaction are bundled in one e-file, stop searching, and start working. From paper invoice to email. Structure your unstructured documents. EASY DMS integrates into many business processes. With countless interfaces, it will speak the language of your ERP or CRM system as well. The workflow management system reliably controls even complex business processes and keeps track of all deadlines and legal requirements.

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PDF Constructor

Apago

Using an XML grammar incorporating features of XHTML, CSS, and SVG, PDF Constructor creates single or multiple-page PDF documents using existing or dynamically-created raster, vector, and text content. Build PDFs with content that is ready to go to print. Use CMYK and spot colors. Specify the bleed and trim. Use Type 1, TrueType, or OpenType fonts, always embedded and optionally subset. Produce web or screen-ready documents with bookmarks, hyperlinks, actions, and JavaScript. You can even build complete Acrobat Forms dynamically. Include JPEG and TIFF images in any colorspace and resolution. Apply your choice of transformations to ensure the image fits correctly into your layout. Include SVG drawings directly or by reference. Specify individual pages or entire PDF documents as new content or as a template on which to add new elements. Paragraph and character styles based on CSS2 can be specified for flowable content.

Starting Price: $2,999 one-time payment

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PDFspy

Apago

PDFspy is the ultimate “get info” utility for your PDF documents. It can extract a comprehensive list of attributes from a PDF file into an XML-based format. Support for PDF 1.7/ISO 32000 (Acrobat 9, X, DC). Element now shows CMYK separations that are actually used by text and vector elements. The new element that shows the number of shading objects in a PDF file. A restored output being written to stdout if -o option not used, recommend using -quiet option when writing to stdout. Fixed calculation of page labels. An improved text extraction algorithm. Calculates color simulation values for ICCBased, separation and DeviceN colorspaces. Improved Unicode, ISO Latin, and AdobePDF character set support. Fonts usage (name, type, embedding & subset status, use of Unicode). Asset management system, extract page count, metadata, font & image information. Document management, determine text or image-only documents, and extract comments.

Starting Price: $600 one-time payment

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DailySoft EML to PDF Converter

DailySoft

DailySoft EML to PDF Converter is a perfect tool that can efficiently convert EML files into PDF format. This tool can perform single or multiple .eml file conversion with high data accuracy and security. Dailysoft EML file converter facilitates an option to save the resultant PDF file in the same or different folder. Users can also save email attachments in a particular folder without any data alteration. The software is inbuilt with an advanced feature to save EML files into different file format as per user needs. It helps the users to preview the emails before the conversion process and enable them to set the desired name with the location of the resultant file. It widely supports all the versions of Windows OS and it has an intuitive GUI. In the demo version of this software, users can convert only 15 EML files into PDF with all its premium features.

Starting Price: $29

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Hyland Document Filters

Hyland

Document Filters is an SDK that can be leveraged for various applications, such as content indexing, e-discovery, data migration, feeding data into AI/ML models and much more by extracting data from unstructured sources. It gives software developers the ability to perform deep inspection, data extraction, output manipulation and conversion for virtually any type of document and language.

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Spreadsheet.com

Connect your teams, projects, and data in one place. A flexible project management system that adapts to your team. Create powerful no-code apps without sacrificing the spreadsheet features you already know. - Choose from over 25 data types Go beyond traditional spreadsheets with over 25 custom data types. From select and multiselect dropdowns, to icon sets, users, and attachments that live in cells. Features include: - Gantt Views Plan your work with an interactive Gantt View A visual, customizable project plan side-by-side with your worksheet data for managing timelines, progress, owners, dependencies, and milestones. - Related Rows Link spreadsheets together like database tables with Related Rows Link rows between worksheets to connect data and eliminate data duplication, even across different workbooks. - Calendar Views Plan and organize work in a flexible calendar view to keep everyone up to date and on the same page with schedules.

Starting Price: $7/month

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ELOprofessional

Ovitas

When it’s in ELO – you can find it, access it and use it. Document management happens in your functional areas—finance, accounting, procurement, human resources, and operations—you need a solution that works across functions, no matter what industry you’re in. Your document management solution should be easy to use but also include core, document-centric functionality. Capture your business documents via scanning or automated import, then tag and classify your documents using smart, automated workflows. Document management is a process, so you need a system that can automate your document-centric business processes easily with custom workflows. Your employees manage thousands of business records. Custom metadata let them easily classify, index and manage documents in a logical and controlled way.

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DocuQuest

IntellaQuest

DocuQuest provides a fully automated solution for the complete document lifecycle, from the creation of a document, through approval and issuing of a document to archiving and destruction based on retention policies. Documents scattered across SharePoint shared drives or individual computers. Difficult to ensure that only authorized people create controlled documents. Approval flows manual or non-existent. Which is the latest revision of the document? Personnel accessing earlier versions of the document. Don’t remember where that document is stored. No process for review, initiation, or control of content revision. No compliance with corporate retention policies, archiving, and disposal. Completely manage all your controlled documents from creation through revisions to archiving and destruction. Get the right information as to where it is needed and when it is needed on any device. Complete version control and automatic generation of history for compliance.

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Profiler Cloud

Profiler Cloud is a suite of applications for digitizing every process in your company. With Profiler Cloud you digitize every aspect of your company, personnel management is no longer a problem with Docker, track attendance, distribute payslips and manage your employees' holidays and leave. With Graphit, you implement a graph metric signature process in a simple way in your ERP, allowing you to sign your files even on the move. Docker digitizes and simplifies the relationships between human resources and workers. With Graphit you can easily implement the graphometric signature in your company. Designed for the basic user, complete for the advanced user. Each element in Profiler Cloud is designed to be easily understood and assimilated by any type of user on any type of device. Profiler Cloud speeds up your work by integrating with most management software, without developing expensive customizations. You will be completely independent of enterprise software.

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SquidSoft eSign

Squid Software Technologies

Go Paperless, User Friendly, Highly Secured eSign App for Multi Document, Multi Signer.By making it always FREE for personal use, we strive to digitalized every person and organization.

Starting Price: $10 per month

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Blox.ai

Business data is usually present in different formats, across sources. A lot of business data is unstructured and semi-structured. IDP (Intelligent Document Processing) leverages AI, along with programmable automation (such as repetitive tasks), to convert data into usable, structured formats, and for consumption by downstream systems.Using Natural Language Processing (NLP), Computer Vision (CV), Optical Character Recognition (OCR) and machine learning tools, Blox.ai identifies, labels and extracts relevant data from any type of document. The AI then maps this extracted information into a structured format while configuring a model which can be applied to all similar document types. The Blox.ai stack is set up to reconcile the data based on business requirements and to push the output to downstream systems automatically.

Starting Price: $650

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JetSign

Tap or click anywhere to sign with your finger. Add your e-signature, dates, and text to your document and generate a signed PDF! Send out documents for e-signature with a simple signing link that you can share in your own email or text message. You and your remote signer(s) can view and sign your document with a full audit trail. Easily fill and sign forms by editing text directly on the document - no text entry pop-ups required! Resize text, add checkmarks and X's, and clone fields with our form filler features and save as a PDF. Add one or several documents at a time including Word (doc/docx), Pages, PDF, HTML, RTF, WordPerfect, images, and 15 other file formats. We protect your documents in the cloud with leading encryption methods (AES-256), SSL hosting, and full audit trails for electronic signatures.

Starting Price: Free

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PDF Compressor

A PDF is a type of document file. It is very similar to the DOC format in that they both contain text, links, and even images. However, unlike DOC files, PDF files are more like a snapshot of an existing document. This makes them very versatile because they look the same across various systems. This means you can create a PDF on a macOS computer and it will look exactly the same on a Windows computer. In fact, it will also look the same on your smartphone or even your TV. DOCs don’t have this versatility. However, DOC files are usually pretty small when it comes to file size because they pull information from the system on which they are opened, such as installed fonts, for example. PDFs, on the other hand, can get quite large, especially if there are many images inside. Compression is a way to make an existing PDF smaller.

Starting Price: Free

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PDF Utility

Futuretech Apps

This app gives you almost all PDF tools you needed in your everyday office work. All PDF Utilities are fast, light and easy to use. You can also see generated PDF list in an organized manner. You can see list order by name, modified date, or size of file. You can see file information like name, location, last modified date, and size. You can also perform actions like rename file name, delete file, or share file. Give page numbers you want to extract and new file will created of that pages only. You have to give page numbers that you want delete from file. You can give page numbers or specific range to split PDF file. You can add watermark to all pages or specific pages. You can set font, font size, font color & font style of watermark too.

Starting Price: Free

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iLite Infosoft PDF Utility

iLite Infosoft

PDF Reader - PDF Tools an ultimate combination of 17 PDF Tools & Utilities with PDF Editor. PDF Reader: Quickly open and read the pdf file with inbuilt pdf reader & pdf viewer. Scroll horizontally (Book Reading View) or Scroll vertically continues page mode in pdf viewer. Split a PDF file at a particular page into multiple files. Now no worries about a large file to split. Enjoy unlimited privacy of your PDF Document by encrypting it with a Password. Reorder the pages of PDF by changing an order of pages by drag & drop on long press. Select any color or image to apply it to the background of PDF. Add an empty/blank page to a specific page of the PDF.

Starting Price: Free

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PDF Utils

shash9989

The most reliable PDF Utility that lets you edit your PDFs with ease. Be it your office documents, educational documents, receipts, bills, certificates, ID cards, you can edit them all. Completely free, lightweight, this PDF utility is dedicated for Mobile and can work offline. App now has an inbuilt PDF Reader to view the edited files. Easy to use PDF Editor with below features for modifying and creating PDFs, Open and view PDFs with the free PDF viewer. Adjust your document for reading according to your choice. Merge PDF or Images (JPG/PNG/BMP/TIFF) into a single PDF. PDF Merge feature not only allows to merge PDFs from local storage, but can also merge documents on cloud. Split PDF into multiple smaller PDFs to reduce size. PDF Split feature also allows extracting PDF pages by specifying a range.

Starting Price: Free

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Split PDF

keytools

To split pdf into a number of pdf files, a pdf cutter or pdf split-er is required so as to carry out a split pdf process. Pdf file formats are considered to be the set file formats in professional firms and legal institutions. They are highly compatible, prevent editing and copying of contents, making pdf files reliable and secure to use. Thus, while dealing with such high utility file format, professional tools like Split PDF, Cut, Extract PDF pages app is mandatory. As soon as the split operation is completed, the files are removed from the servers, respecting the security of the contents in the pdf files. The resultant split pdf files can be easily downloaded and shared over social platforms, tools and applications. Instead of compressing the pdf files, make use of the split pdf app to split pdf files and facilitate the user with better quality pdf files.

Starting Price: Free

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PDF Tools

Weeny Software

PDF Tools is an easy-to-use app to split, merge, compress, lock, unlock and rotate multiple PDF files in batch mode. Split PDF - remove unwanted PDF pages and save the rest pages. Merge PDF - merge unlimited PDF files to one single PDF file. Compress PDF - compress images in PDF document to reduce file size. Lock PDF - protect PDF with passwords and all kinds of restrictions. Unlock PDF - remove PDF passwords and all kinds of restrictions.

Starting Price: Free

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PDFs Split & Merge

Sumit Paul

PDF split and merge made easy and within seconds. PDFs Split & Merge is a lightweight application for your iPhone / iPad. It helps you Split & Merge PDF files within seconds and it's all offline.

Starting Price: Free

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PDF Merge & PDF Splitter +

qing qing yu

PDF Merge and PDF Splitter + is a very easy-to-use app that allows you to quickly merge multiple PDFs into one PDF or split specified pages into a new PDF.

Starting Price: Free

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Adobe PDF Services API

Adobe

Create a PDF from Microsoft Office documents, protect the content, and convert to other formats. Programmatically alter a document, such as reordering, inserting, and rotating pages, as well as compressing the file. Access the same cloud-based APIs that power Adobe's end-user applications to quickly deliver scalable, secure solutions. Extract text, images, tables, and more from native and scanned PDFs into a structured JSON file. PDF Extract API leverages AI technology to accurately identify text objects and understand the natural reading order of different elements such as headings, lists, and paragraphs spanning multiple columns or pages. Extract font styles with identification of metadata such as bold and italic text and their position within your PDF. The extracted content is output in a structured JSON file format with tables in CSV or XLSX and images saved as PNG.

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Best Document Management Software - Page 41

Compare the Top Document Management Software as of May 2026 - Page 41