Page 28 | Best Document Management Software of 2026

aiPDF

From financial reports to academic essays, and messy docs to massive ebooks, we take it all. Ask questions, extract information, and summarize everything with our advanced and friendly AI. Responses are double-checked and backed by sources extracted from the uploaded documents. We are building a multi-modal tool that can work with any type of input. While we store your uploaded docs to keep your chats smooth and your user info to make logins a breeze, we're all about privacy. Our AI digs into your documents, bringing out insights and answers to your questions. It's like having a personal assistant who's read everything you've ever uploaded. We treat your documents like top-secret files. Only you have the key to your data vault, ensuring your information stays yours. All you need is an internet connection and a web browser. Our app runs online, so there's nothing to download or install. You can easily export the AI's responses for your convenience.

Starting Price: $9 per month

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Redactable

Redactable is a cloud-based tool that helps organizations remove sensitive information from PDF documents. Powered by AI, it automates the redaction process, offering significant time savings and improved data protection over manual methods. Designed for businesses, legal firms, and government agencies, Redactable overcomes the common challenges of manual redaction. It eliminates the risk of incomplete redaction that often leaves sensitive data exposed. Redactable solves two key issues: incomplete data removal from black box overlays and the neglect of hidden metadata. By fully redacting both visible content and metadata, Redactable provides a complete solution for document security. Key features include AI-driven automated redaction, permanent removal of sensitive data, OCR for scanned PDFs, metadata protection, and integration with cloud services like Box, Clio and OneDrive. Redactable meets rigorous security standards, including SOC 2 Type II, GDPR, and HIPAA compliance.

Starting Price: $19/user/month

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Robin

Robin AI

Robin is the pioneering Legal Intelligence company, transforming how businesses understand and leverage their legal agreements. Founded in 2019, Robin serves Fortune 500 companies and growing enterprises with AI-powered contract analysis and legal workflow automation. The company is backed by leading investors including Paypal Ventures, Temasek and Plural. Through proprietary AI models, and partnerships with Anthropic and AWS, in-house legal teams can extract, synthesize and analyze data across contracts and legal documents at scale, integrating with CLMs, SharePoint, Box, Google Drive, and Dropbox.

Starting Price: $0

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WebPDF

SC Dailydriven United SRL

WebPDF is an online service that provides an easy an accessible way to alter PDF files. You can do any of the following operations using the web interface, but there's also a developer friendly API that you can integrate into your own application: Merge multiple PDFs Split PDF Compress PDF Extract PDF metadata Flatten PDF forms Extract images from PDF Extract text from PDF Lock & Unlock PDF OCR PDF Change PDF size Change PDF version Watermark PDF Optimize PDF for web Rescale PDF There are many other tools not mentioned here and lots more to be released. You can try WebPDF for free, even without an account.

Starting Price: $4/month

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Indxr

Encodian Solutions

Perform limitless OCR of PDF files in SharePoint Online at a fixed, affordable price. While OCR can be resource-intensive, Indxr offers cost-effective solutions. Get started with our free plan, which includes an audit feature that scans your SharePoint Online environment, providing detailed reports on non-searchable content on a per-page basis. Gain valuable insights into the extent of non-searchable content across your organization. Customize OCR operations at the site, document library, or individual folder level with options such as image cleanup (deskew, despeckle, auto-rotate), source file overwriting, metadata and permissions copying, new file prefixes, and more. Save your OCR configurations and automate their execution using Windows Task Scheduler. Enjoy unlimited OCR capabilities, CPU cores, users, and instances.

Starting Price: $2,999 per year

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DocsMove

Implement a legal eSigning solution in mere hours. Faster, more reliable, and more secure than our competitors. Rest easy knowing your eSignatures are legally compliant and protected by the strongest security protocols in the industry. Upload documents from other sources, use documents from docsmove, or create contracts, proposals, and quotations with AI ChatGPT in seconds. Effortlessly integrate with over 5000 apps, including SharePoint, enhancing your workflow with DocsMove’s versatile platform. Transform your approval process with our advanced system, ensuring efficiency and eliminating fraud. Each transaction is fortified with a digital certificate, guaranteeing the integrity and non-comparability of your documents. Perfect for fintech applications and account openings, ensuring user security and compliance with regulatory standards. Automatically manage document renewals and expirations, keeping your contracts up-to-date effortlessly.

Starting Price: $49.99 per month

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PDF4Free

PDF Bean

The software installs itself as a print driver, all you have to do is click "print" from your application to create PDF files. PDF4Free is a complete freeware PDF creator. Users may create PDF files as many as they want. However, the features of the software are limited to PDF creation with font embedding, title, subject, author, and keyword information embedding. The software is free only for personal and noncommercial use. Anyone who wishes to use the software for business and commerce should purchase PDF4U family products. All PDF documents created by PDF4Free will be tagged, i.e. PDF Creator - PDF4Free v3.01 will be tagged onto all the created PDF documents. The sole purpose of the tag is to spread the free PDF creator software to more and more people.

Starting Price: Free

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Kroolo

Introducing Kroolo - your ultimate productivity powerhouse. Transform your workflow with Kroolo's all-in-one integration of Workspaces, Projects, Tasks, Goals / OKRs, Docs, and collaboration tools - all unified in a single hub, enhanced by AI. Consolidate your goals, tasks, projects, and OKRs metrics all in one dashboard for a clear overview of objectives. But that’s not all, Kroolo goes beyond project management; it's your go-to free online team management software. Easily invite team members to collaborate on projects, tasks, and documents, and streamline your entire communication by using Kroolo Channels. Kroolo brings native AI capabilities - with Kroo AI (your AI assistant), you can create a goal in just 5 seconds, initiate a project board in 6 seconds, or draft a document in just 8 seconds. Seamlessly connect and communicate with your remote team through Kroolo channels.

Starting Price: $15/month

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PDFHub

VectorViewer

PDFHub is your one-stop destination for all your PDF file conversion needs. We offer a comprehensive range of PDF-related services and features, including file conversion, editing, and content extraction, all in a fast, reliable, and secure manner. With our simple, intuitive, and user-friendly interface, you can easily convert various types of files into PDF format, including Word documents, RTF files, text documents, spreadsheets, presentations, and images such as JPG, PNG, TIFF, BMP, and SVG. Our PDF conversion service is fast, efficient, and accurate, ensuring that your documents are converted into high-quality PDFs with all the original formatting intact.

Starting Price: $9.99/month

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Zoho Tables

Zoho

Zoho Tables is a modern spreadsheet-database hybrid that helps teams organize, automate, and collaborate on data effortlessly. It serves as an online database where you can structure work data, streamline processes, and connect people with the information they need in one place. Whether you’re tracking projects, managing operations, or planning events, Zoho Tables adapts to your workflow. Choose from five flexible views—Grid, Kanban, Calendar, Gallery, and Form—to visualize and manage information your way. Automate repetitive tasks, build insightful dashboards, and make data-driven decisions with ease. Stay productive on the go with our mobile app and experience the perfect balance of spreadsheet simplicity with database power.

Starting Price: $4/month/user

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Gauss Box DMS

Gauss

Gauss Box is an innovative cloud platform that harnesses the power of advanced AI technology to revolutionize and optimize business processes. You can seamlessly manage day-to-day operations, strategically plan for success, and leverage intelligent workflow processes and comprehensive analytics. Gauss Box DMS business solution is a tool that enables seamless digitalization of existing documents, creation of new ones and allows efficient organization and tracking of business records. With its advanced categorization and organization features, Gauss Box DMS allows enterprises to transition paper documents to digital, decreasing storage demands and offering safe, straight forward data access. It prioritizes streamlined operations. Users can tag, index, and sort documents based on various criteria, enabling quick and precise retrieval of specific information as needed.

Starting Price: €18.74

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Instafill

Instafill.ai is a next-generation AI form filler designed for both individuals who want to fill out personal PDF forms and businesses that need to handle forms for clients or employees. By leveraging the most recent reasoning AI models that automatically extract data from a variety of sources - images, text documents, partially filled PDFs, or CSV files - Instafill populates each field with speed and precision. The AI validates every entry for error-free, compliant submissions. Key Features: - Profile Management: Create and store separate profiles for each individual, making it easy to reuse details across multiple documents. - Custom Form Support: For unique or specialized PDFs, simply provide text instructions on how each field should be filled. Instafill follows your guidelines to ensure accuracy. - Batch Filling & CSV Import: When a business needs to fill out forms for numerous employees, Instafill imports data from CSV and auto-fills every form in one efficient batch.

Starting Price: $65.99/month

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Templated

Generate social media visuals, banners, PDFs and more with our API and no-code integrations. Create with powerful design tools + automation. Build your template once and render it multiple times. Our drag & drop editor is easy to use so you can style the template without the need of a professional designer "What You See Is What You Get" Editor Customize well-crafted templates from our Template Gallery or design your own from a blank canvas! Render images and PDFs at scale with a simple API. Simple POST request with JSON payload Render in multiple formats (.jpg, .png, .webp, .pdf) Libraries (Node, Java, PHP, Ruby, etc.)

Starting Price: 0

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Documenso

A 10x better signing experience, faster, smarter, and more beautiful. When it comes to sending or receiving a contract, you can count on lightning-fast speeds. Because signing should be celebrated. That’s why we care about the smallest detail in our product. Our custom templates come with smart rules that can help you save time and energy. Integrates with all your favorite tools. Send, connect, receive, and embed everywhere. Receive your personal link to share with everyone you care about. Create connections and automation with Zapier and more to integrate with your favorite tools. Integrated payments with Stripe so you don’t have to worry about getting paid. Easily embed Documenso into your product. Simply copy and paste our react widget into your application. Either clone our repository or rely on our easy-to-use hosting solution. Make it your own through advanced customization and adjustability.

Starting Price: $30 per month

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GPTExcel

Boost your spreadsheet productivity with our Excel and Google Sheets AI assistant to generate and understand formulas. Create and automate complex calculations and analyses in Excel, Google Sheets, or Airtable. Streamline your workflow by effortlessly generating VBA scripts for Excel, app scripts for Google Workspace, and Airtable scripts. These automation scripts empower you to automate and streamline repetitive tasks, significantly boosting productivity within these platforms. An ideal solution for individuals and businesses looking to streamline their spreadsheet processes. Simplify the process of crafting, troubleshooting, and refining intricate SQL queries across various database systems using the power of AI. Our tool streamlines the generation, debugging, and modification of complex SQL queries, eliminating the need for manual coding. AI for generating and understanding regular expression patterns for data validation and filtering.

Starting Price: $6.99 per month

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OpenSign

Experience the freedom of limitless digital signing without ever reaching for your wallet. Bring multiple people into the signing process at no extra cost. Close deals, not your wallet. Every signed document comes with a detailed completion certificate, featuring access logs, all at zero cost. Your documents deserve a safe home. Store and organize them for free in our secure OpenSign drive vault. OpenSign is an open source digital signature platform that enables secure signing of documents with ease and efficiency. It's designed to provide a free alternative to commercial e-signature services like DocuSign, offering transparency and customization opportunities to meet your unique business needs. OpenSign allows users to upload documents, request signatures, and sign documents electronically. It uses state-of-the-art cryptographic algorithms to ensure that all documents are signed securely and are legally binding in most countries.

Starting Price: $9.99 per month

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iScanner

US-based #1 scanning and document management platform. Trusted by over 100 million people worldwide. iScanner's in-house AI technology and mobile-first approach make it easy to manage your document workflow and transform any piece of paper into a professional-looking document. Sync files across all your devices on various platforms. Access your files even if your device was lost or you switched to a new one. Manage your iScanner documents anywhere from the website. Based on a self-learning neural network, algorithms of recognition precisely detect borders and crop docs without quality loss. As iScanner continues to evolve because of our commitment to very high-quality standards and innovation, we'd like more people to try it and find out how to make life easier with it. iScanner helps millions of users handle tasks on the go. With this app, your routine tasks will turn into enjoyable activities.

Starting Price: Free

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ScanGuru

GM UniverseApps Limited

ScanGuru turns your iPhone into a powerful document scanner. Quickly scan your multipage documents. Keep high-quality PDF, DOC, or JPG in hand. Become more productive with a powerful mobile scanner in your pocket! Scan, save, and share any document in just a few taps. Extract text from a scanned page or image, edit it, and save it as a new document. Our highly accurate OCR scanner recognizes all popular languages. Advanced scanning technology removes shadows, and corrects perspective and distortion. Scan anything and get a professional-looking PDF or DOC. Add an electronic signature to your contracts, bills, or invoices and send them to your partner or client. Get unlimited access to all features. Save your scans in black and white, grayscale or color. Automatic shutter and border detection for any scannable object. Use text recognition to convert any scan into text. Scan, edit, sign, and share any document in PDF or JPEG.

Starting Price: Free

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Scan Shot

KAERMORHEN

Scan Shot turns your phone into a powerful digital office and QR reader. Scan, sign, and export any document to PDF, JPG, and TXT format. Save time and become more productive in your work and daily life with this portable scanner app. Download the scanner for free to scan and manage all your important documents. Scan as many documents as you want with no page limit. Best and highest quality scanning. Instant scanning speed. Create and save more than one e-signature. Quickly and professionally sign important documents. Sign any documentation in a few taps. Scan anything: identity cards, legal agreements, invoices, orders, receipts, articles, bills, credit notes, and business documents. Automatically extract text on PDF documents or pictures and edit it according to your needs. Scan Shot’s OCR technology can quickly and accurately convert any document to text with no errors. Scan Shot combines document scanning, signing, and editing functionalities with a QR reader.

Starting Price: Free

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Scan Now

East End Technologies

Introducing Scan Now, the ultimate PDF document scanner app for your iPhone. With Scan Now, you can quickly digitize any document with your iPhone camera or import existing documents. Edit your PDFs, add your signature, organize them into groups, and easily convert them to PDF format. Share your scanned documents with ease and keep your digital files organized like never before. Try Scan Now today and streamline your document workflow. PDF document scanner to get access to premium features, like unlimited conversions and shares, sign, edit, and group your documents. Easy to scan, save, and share your documents with a few taps on your pocket-size scanner. Never lose an important document again with our organized app. Sign your documents in a more efficient and eco-friendly way. Scan Now to streamline your scanning and sharing experience.

Starting Price: $9.99 per wwek

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Scanner

Luni

Scanner PDF app will maximize your document management efficiency, a mobile scanner for your smartphone, to change paper into PDF, while saving both time and storage. Scanner PDF supports image processing and can transform, rotate, and sharpen your images, for the best document quality, combined with Scanner PDF's top-edge OCR engine. High-resolution scans that preserve most of the original paper document details. Built with OCR technology. Multiple-page PDF support. Modify, and delete pages. Image processing engine that allows you to change contrast, enhance, and sharpen for the perfect document quality. You can subscribe to a premium account with unlimited scans, premium features, and no ads. Built with OCR technology, multiple page PDF support, modify, and delete pages. Share data with friends, with just a few taps.

Starting Price: Free

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pdfGoHTML

callas software GmbH

pdfGoHTML substantially speeds up the creation and evaluation of tagged PDFs and ensures a much higher degree of usability of tagged PDF files. One simple click on the plug-in button converts the tagged PDF into HTML making it easy to examine the tagging structure, have a more flexible reading experience, or make the document accessible for people with visual disabilities or dyslexia. pdfGoHTML is a free Acrobat plug-in (Acrobat DC Standard and Pro only) converting tagged PDF files into HTML, supporting PDF/UA. It shows where the tagging structure of the PDF needs improvement. It substantially speeds up the creation and evaluation of tagged PDFs and ensures a much higher degree of usability of tagged PDF files. When opening a PDF file, pdfGoHTML immediately indicates whether or not the file is tagged and allows a one-button conversion into HTML in the default browser. Users can easily switch how the HTML is displayed to adjust it to their specific needs.

Starting Price: Free

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pdfChip

callas software GmbH

pdfChip is a command-line application for the creation of high-quality PDFs from HTML (taking full advantage of CSS and JavaScript). It supports all HTML features but extends to support CMYK, spot color, XMP metadata, PDF standards, SVG, MathML, barcodes, and more. Capable of generating single and multi-page PDF documents it is ideally suited for high-volume dynamic PDF generation. pdfChip is a command-line application for the creation of high-quality PDFs from HTML, taking full advantage of CSS and JavaScript. pdfChip is based on WebKit technology, it renders your designs quickly and flawlessly into PDF. It allows to creation of fully compliant PDF/X files (for print) or PDF/A files (for archival), in the smallest output PDF size possible. Furthermore, it’s possible to use the exact same HTML and CSS code on the web as well as for PDF generation. pdfChip has a low entry level, as the command-line interface is clear and easy-to-learn.

Starting Price: Free

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PRODOCS

PARASCADD

PRODOCS is a document management application (DMS). It is used to manage, track, and store electronic documents of paper-based information captured via mediums such as document scanners, mailboxes, websites, office tools, integration tools, and so on. This Document Management System (DMS) manages and organizes documents across an organization. Document and content capture, workflow, document repositories, output systems, and information retrieval systems are all included. It also includes the procedures for tracking, storing, and controlling the documents. It is also a system for drawing and document hold management, discipline-wise, history, reasons, time taken to remove holds, delay analyses, and the overall process will save time and money on projects. PRODOCS automates many of the time-consuming tasks involved in document management, such as document capture, routing, and retrieval. This can help organizations to save a significant amount of time and effort.

Starting Price: $5 per user per month

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RoboOCR

Softdiv Software

Easy to use OCR software (optical character recognition) that can capture text from screen, images, PDFs, videos and other digital documents. It can quickly extract and recognize any non-selectable and non-editable text on your Windows screen.

Starting Price: $29.95

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Softdiv PDF Split and Merge

Softdiv Software

PDF software that allows you to easily split and merge PDF files in just a few steps. This program allows you to merge unlimited number PDF documents as a single PDF file and also split a large PDF file into multiple smaller parts.

Starting Price: $25

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PDF2Document

Based on over a decade of extensive experience in document processing, our product focuses on providing efficient and precise PDF-to-Word conversion services. Understanding the importance and nuances of document conversion, we have developed this software to maximize conversion accuracy and user experience. Whether it’s a PDF with a complex layout or a richly illustrated report, our technology ensures that the converted Word document maintains the original format, facilitating smoother work and study processes. Leveraging cutting-edge algorithms, PDF2Document Converter delivers highly accurate conversions, preserving text, charts, layouts, and formats. It handles complex documents effortlessly, maintaining professionalism. With optimized technology, PDF2Document Converter offers rapid conversions, processing extensive documents swiftly and saving valuable time for more critical tasks.

Starting Price: $14.99 per month

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Base64.ai

Base64.ai is the leading no-code AI solution that understands documents, photos, and videos. One solution for all documents, including IDs, passports, invoices, checks, forms, and more. 400+ no-code integration to third-party systems for under 1 hour of integration time. Add new document types, integrations, and business rules. Command the AI for your needs. For most document types, OCR, data extraction, and integration take under 3 seconds. 99% extraction accuracy for most document types. Base64.ai improves with every document. Use Base64.ai via API, RPA systems, scanners, web, mobile apps, and others in our partner network. Our document reviewer team instantly verifies your results 24/7 for 100% data extraction accuracy. Detect and remove sensitive information such as names, dates, and document numbers. Base64.ai is a proud partner of the leading organizations in the automation world.

Starting Price: $3,000 per year

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AutoRedact

EverMap

Redact keywords and text patterns, redact SSNs, account numbers, and more. Redaction, by definition, means removing certain types of information from documents. In the context of United States government agency documents, redaction refers to the process of removing classified information from a document prior to its publication. For attorneys, redacting is a very important procedure for protecting confidential information. In case of discovery a document must be distributed containing sensitive information, all non-discoverable confidential material needs to be redacted from that document first. AutoRedact is a "true redacting" solution that deletes sensitive text, annotations, text form fields, vector graphics, and image information from PDF documents making them completely safe for distribution. The software contains many powerful tools that increase productivity and provide automated document redacting and multi-user redacting workflows.

Starting Price: $149 one-time payment

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PDF Buddy

The best online PDF editor you'll ever use. Fill out forms, add signatures, white out, and highlight without breaking a sweat. Edit PDFs on your PC, Mac, or Chromebook. There's no software to install, all you need is the web browser you're using right now. PDF Buddy uses Secure Sockets Layer (SSL) and AES-256 bit encryption, to ensure your files are always protected. Stop messing with printers and scanners every time you need to fill out a PDF form. You've got better things to do. Edit up to 3 PDFs for free each month, or try our premium options for unlimited use. It's a much cheaper alternative to Adobe Acrobat. If you're still printing out your PDF files, you should be ashamed of yourself. It's time to go green with PDF Buddy. PDF Buddy lets you edit up to 3 PDF files for free each month, in return for sharing our link on your social networks (Facebook, Twitter, or Google+). You can also purchase pay-as-you-go credits to edit additional files or get unlimited access.

Starting Price: $7.99 per month

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Best Document Management Software - Page 28

Compare the Top Document Management Software as of May 2026 - Page 28

aiPDF

Redactable

Robin

WebPDF

Indxr

DocsMove

PDF4Free

Kroolo

PDFHub

Zoho Tables

Gauss Box DMS

Instafill

Templated

Documenso

GPTExcel

OpenSign

iScanner

ScanGuru

Scan Shot

Scan Now

Scanner

pdfGoHTML

pdfChip

PRODOCS

RoboOCR

Softdiv PDF Split and Merge

PDF2Document

Base64.ai

AutoRedact

PDF Buddy

Best Document Management Software - Page 28

Compare the Top Document Management Software as of May 2026 - Page 28

aiPDF

Redactable

Robin

WebPDF

Indxr

DocsMove

PDF4Free

Kroolo

PDFHub

Zoho Tables

Gauss Box DMS

Instafill

Templated

Documenso

GPTExcel

OpenSign

iScanner

ScanGuru

Scan Shot

Scan Now

Scanner

pdfGoHTML

pdfChip

PRODOCS

RoboOCR

Softdiv PDF Split and Merge

PDF2Document

Base64.ai

AutoRedact

PDF Buddy

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