Page 23 | Best Document Management Software of 2026

FPDF

FPDF is a solution written in PHP that allows you to generate PDF documents directly from PHP, so you can use the PDFlib library. The F of FPDF means free, so you can use it for any purpose and modify it to your liking to satisfy your needs. FPDF does not need any extension for PHP (except Zlib to enable compression and GD for GIF support) and works with PHP5 (≥ 5.1), PHP7 and PHP8. The tutorials will allow you to quickly access FPDF. FPDF generates documents in many other languages apart from the Western European ones, like Central, Cyrillic, Greek and Baltic, if they have TrueType or Type1 sources with the set of appropriate characters. UTF-8 is also available. The speed of generation of a document is less than that of PDFlib. Without the resentment, however, is very reasonable and is adequate for the majority of cases, unless its documents are specifically compiled or extended.

Starting Price: Free

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Dropbox Scan

Dropbox

Dropbox Scan is a scanner app that lets you transform physical documents into high-quality PDFs and securely store them to Dropbox, right from your phone. With Dropbox Scan, you never have to worry about losing track of key contracts, receipts, invoices, tax info, or any important docs anymore. Just use this doc scanner app to quickly transform paper docs into high-quality PDFs you can organize and share instantly, right from your phone. Use the app to scan right from your phone for just about anything you want to convert to a digital file. Then securely store, organize, and share your files in one safe place. Ditch the filing cabinet and keep digital copies of important files. Keep them organized in Dropbox, and access them from any of your devices. Scan IDs, passports, birth certificates, and insurance cards and store them in Dropbox. In the event of an emergency, having a copy of these forms of ID on hand could help you verify your identity.

Starting Price: $10.63 per month

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PaperScan

ORPALIS

Drag & drop ﬁles from windows explorer to PaperScan. Information about resolution, size and color mode of an image. PDF encryption. Paperscan can read encrypted PDFs and create PDFs with encryption. Bitonal filters to remove isolated dots or to dilate/erode characters. Apply contour, sepia or scanline effects. Freehand pen and rubber stamp, ruler and polygon ruler, highlighter and freehand highlighter, automatic color detection, blank pages detection and removal and adjustment color (brightness,contrast, saturation, gamma).

Starting Price: $79 one-time payment

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Docfy

With this professional document scanning application, you can scan any document to PDF for better handling and share it wherever you are, without advertising interruptions or slowdowns. Docfy is the only PDF scanner you will need to manage your invoices, receipts, contracts, bank balances, prescriptions, whiteboards, and more. It is recognized and trusted by industry professionals as one of the best applications for scanning documents. What makes Docfy the best app for scanning? First of all, it offers high-quality pdf scanning through a friendly and easy-to-use interface. Get PDF documents scanned quickly and efficiently with batch scan mode. Create beautiful scans from wherever you are, with camera customization and full control of brightness and contrast. Produce professionally finished scanned pdfs with automatic edge detection, cropping and resizing. Overcome space limitations by storing your files on Google Drive, Dropbox, or your device's SD card.

Starting Price: $4.99 one-time payment

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Smart Scan

Govarthani Rajesh

This Smart Scan Document Scanner app efficiently scan paper documents such as receipts, notes, whiteboard discussions, business cards, certificates, etc using your phone camera. You can create digital PDF documents of your paper documents then save or share them in your local or cloud storage. Smart Scanner is quick and easy-to-use document scanner app which turns your paper documents to PDF documents. Automatically detect edges of the document frame. Re-crop, rotate and straighten scans. Apply the filter such as color, grayscale, or black & white on document photo. Edit, rename & reorder documents any time. Export & share your scans as PDF. Quickly extract and use text from scanned documents (OCR). Subscription automatically renews unless auto-renew is turned off at least 24-hours before the end of the current period.

Starting Price: $5.99 per month

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ccScan

Quick to set-up and intuitive to use, ccScan is a user friendly software regardless of your technical expertise. Scan or Import documents to the Cloud effortlessly. Administrator modes allow for advanced users to setup and lock complex processes. Companies using ccScan software report incredible reductions in labor costs. In addition, the automation process and subsequent ease of document access allows for our product to more than pay for itself in a matter of days or a few weeks. With ccScan you can eliminate manual steps and automate jobs; processing documents with minimal or no human activity beyond setup. Our advanced software comes equipped with Barcode and OCR capabilities to further speed digitization, data access and archiving.

Starting Price: $16 per user per month

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Prizmo

Prizmo is the most capable scanner app for iPhone & iPad that lets you create stunning scans of documents and process business cards from photos, all wrapped up in an elegant and intuitive interface. Prizmo comes with powerful editing capabilities as well as highly accurate OCRs to extract text from pictures. Rich export options allow to generate beautiful PDFs, image files or even layout-preserving Microsoft Word documents. Finally, Prizmo lets you save time by using advanced automation capabilities including Apple’s Shortcuts app. It also provides exhaustive accessibility features with VoiceOver, as well as deep iOS integration with iCloud, iPad multitasking, and clever extensions. Prizmo's new capture workflow has been simplified to focus on speed. In just 3 taps, have your document scanned, cleaned up, cropped, and OCRed to a multi-page PDF waiting for you right into the cloud, and available on all your devices.

Starting Price: $17.99 one-time payment

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DocsCloud

DocsCloud helps professionals & businesses generate filled documents on a real-time basis, create web forms to collect information, create and manage agreements, secure sharing of documents & extract text from documents or images. DocsCloud is an all-in-one platform for creating, managing and sharing the documents that your business relies on every day. Form Builder provides a quick & easy interface to create flexible forms. Embed them anywhere or the user directly. DocTemplate strives to make the process of creating business documents easy. Fillable PDF module helps you manage and share your fillable PDFs with clients easily. DocExtractor allows you to extract the data from documents & images effortlessly. Plug it anywhere in your process. Create or upload documents and get them digitally signed from multiple parties (signees). Host documents and share them securely within the organization or with an external audience.

Starting Price: $15 per month

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Genius Sign

The Grizzly Labs

Either draw your signature on the screen with your finger, or scan your actual signature from a paper using Genius Scan's proven scanning technology. No frills, Genius Sign focuses on getting that signature on a document quickly. Add the date or text in a couple taps. Customize the size and the color. With its Auto-Repeat feature, Genius Sign lets you add your initials quickly to all the pages of a document. The guest mode lets other people safely sign documents on your phone. Protect your documents and signature with Touch ID. Genius Sign is free to use and has no limit on the number of documents or signatures that you can manage. Should you be interested in the premium features, you can decide to upgrade to Genius Sign+.

Starting Price: $3.99 one-time payment

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WidsMob PDFEdit

WidsMob

In order to fulfill the PDF format, you can simply add, delete, extract and edit the texts and images within clicks just as Office Word. Of course, you can also tweak font, size, color and other parameters for the text within the PDF. Moreover, the PDF editor also enables you to crop, resize and even add watermarks easily. The advanced OCR will help you extract the text from the PDF files to Word or other file formats. Besides the basic method to create a new PDF, you can also create Word, Excel, PowerPoint and more than 200 file formats to PDF directly. Just combine the different files into a satisfied PDF file. It also lets you merge files, split pages, crop the desired part, rearrange the page order, or even manage the PDF files with ease. Easily convert PDF format to Microsoft Office format, such as word, Excel, PowerPoint, etc. Even the scanned PDF documents can also be converted to Word files.

Starting Price: $19.99 per year

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WidsMob ConvertPDF

WidsMob

Advanced OCR technology allows you to convert image-based PDFs to text-based formats. It makes the files converted editable, you can make use of the file you need quickly. WidsMob ConvertPDF also enables you to choose all the PDF pages to convert or just one single page. And you can also the pages you want. Empower you to change the page order, so you can use the converter to make your work with ease. Brief interface allows you to know all the functions the converter has, and you can easily how to operate with some simple steps. Just within few clicks, you can convert the file quickly and securely. With the PDF converter, you can keep text, images, graphic with original presentation layout, fonts. You can also choose the place you import the file, such as the same resources or other place.

Starting Price: $19.99 per year

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NeatFiles

Neat

Successful business operations start with accuracy and flexibility. Our best-in-class data capture ensures that your imported data matches your physical documents. Scan files, capture images on your mobile device, or upload from your computer to your NeatFiles account to access your financial documents anytime, anywhere. Customize your digital file organization. No need to hassle with the clutter of massive paper stacks. Now you can keyword search and filter documents on the fly. Neat protects your information and documents using bank-level security and encryption. Now you can enhance your customer experience by accepting credit/debit cards and bank transfers. Build branded invoices in minutes and get paid securely with Neat’s industry-leading partner, WePay (a Chase company). Turn it on and off when you want without losing past invoices. We don’t have robots talk to you, except for our very polite chatbot on our website that connects you to a human.

Starting Price: $25 per month

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Aspose.Total Comparison

Aspose

Aspose.Total Comparison has provided complete functionality for efficiently comparing multiple files online with ease. File comparison is a very useful operation that matches different files with each other to find out any differences. The online free comparison app has provided support for several leading document formats such as PDF, DOCX, XLSX, PPTX, VSDX, HTML, EPUB, RTF, XPS, ODT, ODP, and many more. The app is built by using state of the art Aspose APIs which smoothly works on all major platforms including Windows, Mac, Android and iOS. In order to use the app you don’t need to install it on your machine, you just need a modern browser like Chrome, Opera and Firefox. To compare two documents for differences you need to select the files using the file selection area and press the “COMPARE” button. After the successful documents comparison operation users can download the resultant file highlighting the difference.

Starting Price: Free

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Xpublisher

Fabasoft Xpublisher

Fabasoft Xpublisher is one of the leading providers of editorial and publishing systems in the German-speaking area and part of Fabasphere—Fabasoft’s intelligent, cloud-native ecosystem. With Xpublisher, book and magazine publishers, media companies, as well as public research institutions, institutes, and associations create, manage, and publish their content: from planning and creating structured, media-neutral content, through managing editorial coordination processes, to automated print production and efficient distribution across all digital channels—all in compliance with the highest European data protection standards. The system is supported by the artificial intelligence of partner company Mindbreeze: The AI generates teasers, translations, and texts of the highest editorial quality and improves content reusability through automated tagging.

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LiquidText

Review documents faster. Find facts effortlessly. See the connections others miss. Go past the limits of paper with LiquidText. Note-taking and document analysis tools have changed little from the margin notes, highlighting, and sticky notes we have used forever. Most apps today try to duplicate paper, but, in spite of this, over 80% of knowledge workers still prefer paper at work and school. LiquidText moves beyond paper. It captures your reading, notes, highlights, annotations and observations just like paper; but goes further to reveal their connections, to source materials and each other in a way that documents and maps your project in a clear and shareable form. We connect related notes into ideas, and we connect your ideas into reports. Every note, idea and observation can be connected to others, and a single tap can show those relationships and original context.

Starting Price: $7.99 per month

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QuickScan

If you have to digitize documents very often, then QuickScan App is an ideal Smartphone scanning app available on iOS and Android can help you do that. This PDF scanning App provides a wholesome scanning experience. This one is a free scanning app for those that need basic document scanning, saving and sharing documents. A simple straightforward scanner app to capture clean PDF scans of documents. The premium version of QuickScan App features OCR text recognition and conversion to text and Annotation such as add, edit notes, highlight, and mark up scanned text, E-signatures and stamps. The App is multi-lingual & available in German, Hindi, french etc. The App can be used to scan everything from receipts, invoices, handwritten text, whiteboard notes, business cards, photos etc. Another powerful feature is Image filter to enhance scan and password protection to document for secured and safe scanning experience.

Starting Price: Free

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GDPicture Document Processing SDKs

GdPicture.NET

The only Document Processing SDKs with 3000+ features. GdPicture is altogether a PDF, OCR, barcode, document imaging, and formats SDK with more than 3,000 functionalities, for any software development. Five-in-One Toolkit! Unlike most SDK companies that sell separate toolkits, GdPicture delivers an all-in-one SDK without extra costs or complex licensing. Offers advanced set of APIs with leading-edge technologies like artificial intelligence, machine learning, fuzzy logic algorithms, etc. for any of your development projects. With ~15 years of continuous research and a focus on innovation, our SDKs have become the most comprehensive solution in the market.

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ByteScout PDF Viewer SDK

ByteScout

PDF Viewer SDK is a visual control to create your own PDF reader in .NET desktop apps. Controls for viewing PDF files in your .NET desktop app, works offline with no Internet connection required, helper function zoom in and zoom out, change page, copy text to the clipboard, search text, night mode for PDF reading (sets the background to black, inverts text). You will find a mixture of very sophisticated technologies in all our tools. It helps them to achieve better performance. We prepared lots of source code samples and documentation helping to quickly start working with our products. You will find a mixture of very sophisticated technologies in all our tools. It helps them to achieve better performance. We keep updating our SDKs, API, and free apps all the time. Also, our team is ready to fix bugs and issues if you find any. We prepared lots of source code samples and documentation helping to quickly start working with our products.

Starting Price: $881.99 one-time payment

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Xvast

Haihaisoft

Chrome's core speed. Your fast and secure browser. Support the latest HTML5 features, including playlist and PDF viewer, support encrypted PDF DRM. Xvast supports DRM-X 4.0 protection. It enables you easily enjoy the protected premium content. It supports DRM-X 4.0 web page encryption (HTM,HTML encryption), audio/video encryption, PDF encryption, image encryption, and Javascript encryption. Includes HTML5 Video DRM protection, it supports playback high definition video both online and offline. Security updates, memory optimization, PDF download button added, and error message display optimized. Support third-party apps import files to Xvast iOS. Solved messy code problems in a non-UTF8 webpage. The web page is now displayed in full size. Xvast core upgraded to Chrome 85, fix Android 10 spin crash bug. Online playback audio and high definition video smoothly, and save more battery.

Starting Price: Free

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CreateMySignature

An eSignature solution to sign documents online: PDF, Docx, and others. Just draw or type in your digital signature, upload a document to be signed, and place your signature on the doc. Afterward, a signed copy of your document, form, or agreement is available for download and send. Every connection and file transfer is secured with 256-bit SSL encryption. We guarantee that the privacy of your files and eSignatures are entirely safe and secure. The entire signing process is cloud-based meaning that the app doesn’t require any technical resources. There is absolutely no need to install the app or software on your computer to create your signature. Draw and create your electronic signature to upload and sign documents in less than a minute. There is a reason why users have voted us the #1 free app to help them create PDF signatures. Our app allows you to draw signatures on any device you’d like – desktop, mobile phones, or even iPads.

Starting Price: Free

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Stendard Solution

Stendard

We are a regulatory consultancy and technology company that helps businesses implement international standards, streamline business processes across the organization, and accelerate global growth. Our team of in-house ISO consultants can provide trusted guidance towards your management systems requirements. Given our international expertise, besides experience with companies handling hardware and software products in nature, our advisory services have proven successful for a wide variety of clients. From setting up your QMS with a complete set of documents to maintaining your QMS through proper document version control and automated workflow processes, you will find valuable features tailored to your organization, regardless of whether you are a start-up or an established organization.

Starting Price: $250 per month

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Ditto

A single source of truth for your product copy. Companies of all sizes, from startups to Fortune 500s, use Ditto to manage and componentize the words across their product from design to production. From draft to design to review to production, a single place to manage the copy in all of its stages. Integrations for everyone from designers to developers allow everyone to be on the same page. Ditto is built for the iterative, agile workflow product copy requires. Create and manage a text component library, track all copy changes, and review and discuss edits. Say goodbye to outdated copies scattered across documents, sheets, mockups, and tickets. Ditto allows teams to ship clear, consistent, and effective product copy faster without the back-and-forth or the copy and paste. Build a reuseable text component library, manage text in mockups, and collect stakeholder feedback. Reduce the back and forth knowing that your text will get synced to both design and production.

Starting Price: $15 per month

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Secure Exchanges

The easiest secure platform to exchange, retrieve or even sign confidential documents (up to 2.5G of files per email) without compromising sensitive information inside and outside your organization. Our technology offers its users the possibility to add layers of security to their emails exchanges by limiting the number of times they are read, their lifespan or by adding SMS codes or passwords to be sent to their recipients with ease. Because today's online world is a highly vulnerable environment, choose an innovative and secure tool that is unique in the world of computer security. Whether you want to send or receive emails containing large, confidential attachments or documents to be signed. Exchange passwords, credit cards, financial statements, tax returns, incident reports or any information you deem confidential via email. Our technology is there to serve your organization.

Starting Price: $0.99 per user per month

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iinked Sign

Syngrafii

iinked Sign is the next generation of e-signatures with a high level of compliance and non-repudiation. Syngrafii is a pioneer and leading holder of IP in the video signing space with Video Signing Room which integrates the best in compliance and customer service the signing and the video into one file. This includes iinked Seal for Remote-online notarization.

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OrganizerMaX

Bitqueues

Now you can enjoy your day with no stress, as this fantastic file manager for Windows & a perfect Windows Explorer alternative helps you with organizing the daily digital clutter a bit at a time. Tagging and organizing files and folders on Windows just got simpler with the help of this simple and innovative file manager for Windows which makes for a perfect Windows Explorer alternative. OrganizermaX is an innovative all-new file manager for Windows. If you are one of us, who don’t like getting bound to the traditional approach of organizing files in a folder structure. As we all know makes it so complicated to find files in due time, that we end up just leaving files on the desktop and downloading folders instead. With the thought in our mind of dealing with the mess later; and as obvious that later never happens. So, we came up with this simple yet innovative solution to make file organizing fun!

Starting Price: $49 one-time payment

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Scanner Go

AppyHigh

Cloud-based document management and conversion tool that helps businesses scan, edit, and share PDFs and JPGs. Scanner Go - a free PDF scanner application. We makes it easy to convert and edit all your PDF files. Now scan, convert, edit & share documents hassle-free. With a focus on simplicity, security and reliability Scanner Go has become one of the most popular PDF software out there with over 10 million users. It removes all unnecessary features while adding deep integration for an unparalleled user experience that will meet your needs no matter what they are! Scanner Go is a simple, yet powerful tool that allows you to work more efficiently. It integrates seamlessly with your other tasks and helps simplify the way people manage their documents by providing tools such as compression, conversion, editing & signing . With these capabilities, Scanner Go has made managing pdf files easy!

Starting Price: $0

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FileConverto

Convert, compress and edit multimedia files (MP4, MOV, MP3, WAV, PDF, PNG, JPEG) online for free with our easy-to-use video, audio, and PDF converters. Add a watermark or a logo (in PNG image format) to any video. Best way to resize a video for Instagram feeds, stories, and IGTV. An online audio cutter to cut MP3 audio tracks online easily. Free video joiner to merge multiple videos into a single video. Remove image EXIF metadata such as geolocation, copyright, etc. Free MP3 joiner to merge multiple MP3 songs into a single MP3. Free PDF joiner to merge multiple PDF documents into a single PDF. Easily convert an animated GIF image to an MP4 video file online. Rotate a video by 90 degrees counter and clockwise, and flip a video. Compress and reduce a video file size maintaining good quality. Mute a video by completely removing the audio tracks. Download MP4 videos from Youtube, Facebook, Instagram, etc.

Starting Price: Free

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Edusign

Never use a paper again to check attendance. Edusign makes it easy to track attendance, sign and take surveys. Signing attendance sheets online is possible remotely , but also face-to-face. Edusign offers your training centers a response to each context and for each device. The solutions are available on any screen and are secure. Inform the groups, speakers and learners concerned by your training. Then, create and schedule your sessions. Choose the signature mode and learners sign in 3 clicks from their pc, smartphone or tablet. Once the sessions are finished and locked, you can retrieve your certified attendance sheets. You can also download attestations and certificates. Edusign adapts to all your situations. Whether you are on a tablet, computer or smartphone, online sign-in is possible. Fast and efficient in any context, choose the solutions that suit you.

Starting Price: $25/month

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MacSonik OLM to PDF Converter

MacSonik Software

MacSonik OLM to PDF Converter is a near-perfect software that can efficiently convert OLM files into PDF on Mac. This tool can perform bulk/single conversion with high data accuracy and security. It facilitates an option to save the resultant PDF file in the same or different folder. Users can also save email attachments in a particular folder without any data alteration. The software is inbuilt with an advanced feature to remove duplicate email items. It helps the users to preview the emails before the conversion process and enable them to set the desired name with the location of the resultant file. This tool has an advanced Mail Filter feature through which users can convert only selected email items. It widely supports all the versions of Mac OS and it has an intuitive GUI. In the demo version of this software, users can convert only 50 OLM files into PDF with all its premium features.

Starting Price: $39

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MacSonik MBOX to PDF Converter Tool

MacSonik Software

MacSonik MBOX to PDF Converter Tool is a dedicated utility to convert single/multiple MBOX files into PDF on Mac OS. This software can risk-free convert MBOX files to PDF with or without email attachments on any Mac-based operating system. It can also save email attachments separately and eliminate duplicate emails from the conversion process. Users can set the conversion schedule of MBOX files and delete the emails after conversion using the Free up server space option. The software provides a Mail Filter option to convert particular emails only within the range. Users are also allowed to preview the MBOX files before the conversion process and set the custom folder name with the location of the resultant file. MBOX to PDF Converter tool has a user-friendly GUI and is easily supported on all the versions of Mac OS. The trial version of this software can convert only 50 emails per folder to understand the working of the software.

Starting Price: $39

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Best Document Management Software - Page 23

Compare the Top Document Management Software as of May 2026 - Page 23