Digital signature software, also known as electronic signature or e-signature software. enables individuals and organizations to securely sign electronic documents using cryptographic technology that verifies authenticity, integrity, and signer identity. It replaces traditional handwritten signatures with legally recognized digital equivalents that comply with standards such as eIDAS, ESIGN, and UETA. These platforms use public key infrastructure (PKI) to encrypt and validate signatures, ensuring that documents cannot be altered after signing. Many solutions integrate with workflows, email, and document management systems to streamline contract approvals and reduce paperwork. By providing security, efficiency, and legal compliance, digital signature software has become essential for modern business transactions across industries. Compare and read user reviews of the best Digital Signature software currently available using the table below. This list is updated regularly.
Docubee
Interfacing Technologies
Jotform
Odoo
Titan
iBabs
Moxo
Dispatch Science
Avanquest
DocSales
ContractSafe
WaiverFile
iDeskCentric
Encryo Inc
Property Matrix
key2contract GmbH
CocoSign
Box
PandaDoc
Adobe
MSB Docs
Docusign
Foxit Software
Cincel
HIC Global Solutions
Progress Software
ContractHero
Simplici
Dropbox
airSlate
Recordkeeping is essential in maintaining permanent access to all important documents within a business, and it's much easier to accomplish this daunting task electronically. The purpose of collecting digital signatures is to share and sign documents without the inconvenience of organizing a meeting or keeping physical paper copies of every transaction. Sensitive documents that require a signature are encrypted so that they can be transmitted securely. This means clients, partners, employees, and organizations are adequately protected when dealing with employment paperwork, sales contracts, and any other agreement between parties.
Digital signature software is often integrated with other business applications, such as HR management tools, enterprise resource planning systems, and customer relationship management software. It's intended to help business owners, managers, and other professionals simplify the daily processes of collecting signatures and keeping important documents. All e-signature software is required to meet legal requirements of document exchange, and the build-in security measures guarantee legal and legitimate processes.
Convenience is one of the most basic and attractive benefits of using e-signature software when sending and receiving signatures. Contracts and other important documents are created easily, often using templates that comply with state and local regulations. They are sent, shared, and stored securely once a digital signature is collected, eliminating the waste and hassle of real paper.
A simple contract used to take multiple days to create, approve, and then collect all the necessary signatures in person. There is no downtime waiting to get a signature when the entire process is completed digitally. A timestamp will show the exact time each document has been received, viewed, and signed the moment that it happens. E-signature software is also able to completely verify the signer so that there are no disputes when a signature is captured. Documents can be accessed and modified conveniently from a tablet, smart phone, or computer that has reliable internet access.
There will always be some need for putting pen to paper in a physical sense, but technology is paving the way for the use of such an appealing alternative to the old school method. The exchange of records and signatures should never be done through an unsecure method, such as an email attachment. Sales contracts, new hire paperwork, work orders, proposals, and any other sensitive document can be transferred securely through e-signature software. These programs eliminate risk of hackers, unsecure connections, and forgery by following encryption protocols and the strictest industry standards.
Electronic signature collection is intended to simplify the process of signing documents in a way that conserves time and money. The software is suitable for diverse situations where a person or corporation would need to generate quotes, contracts, proposals, and other documentation that needs to be signed. E-signature software is reliable, secure, compliant with regulations, and offers the following benefits:
Every electronic signature situation is unique, so the features of each platform should be considered to choose the best solution. Whether the need is a basic program or one with more advanced capabilities, these are a few key features that can be found in most signatures:
Digital signatures are collected with absolute compliance with laws and requirements for collection. This software is useful in both personal and professional situations when there is a need for sales contracts, invoices, NDA's, rental agreements, work orders, insurance forms, school forms, and work orders.
The following software outlines help to distinguish the key differences in the most important e-signature terms:
The cost of electronic signature software can vary greatly, depending on the features included and the number of users. Generally, for a single user, you can expect to pay anywhere from $10 to $50 per month for basic features, such as document creation, sharing, and storage. If you require more advanced features, such as integrations with third-party applications, automated workflow, and user authentication, you may need to pay up to $150 per month. If you need to use the software for a large team, you will likely need to pay a higher fee, usually around $250 or more per month.
For a one-time purchase of an e-signature solution, you can expect to pay anywhere from $50 to $400, depending on the features and user capabilities. This option is best for those who do not need an ongoing subscription and are only interested in a one-time purchase.
Finally, if you require a more sophisticated, enterprise-level electronic signature solution, you may need to invest in a custom-built solution. This can cost anywhere from $10,000 to $50,000 or more, depending on the complexity and scope of your requirements.
Electronic signature software can integrate with a variety of different types of software. One of the most common types of software that can be integrated with electronic signature software are document management and workflow software. These are software applications that help to manage documents and provide automated processes for the workflow of documents, such as routing and approval. This type of software can be integrated with electronic signature software to streamline the process of capturing, tracking, and storing documents with digital signatures.
Other types of software that can be integrated with electronic signature software include customer relationship management (CRM) software. This type of software is used to track customer interactions and provide a comprehensive view of the customer experience. By integrating electronic signature software with a CRM, organizations can track customer signatures and documents in a centralized system, allowing for quick and easy access to all customer documents.
Finally, electronic signature software can be integrated with enterprise resource planning (ERP) software. This type of software is used to manage a variety of business processes, such as accounting, inventory, and human resources. By integrating electronic signature software with ERP, organizations can track contracts, purchase orders, and other documents that require a signature in a centralized system. This helps to ensure that all documents are tracked and stored securely, making it easier for organizations to manage their documents.