Best Collections Management Software for Cloud
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Compare the Top Collections Management Software for Cloud as of November 2025
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What is Collections Management Software for Cloud?
Collections management software is designed to help organizations maintain accuracy and control over their collections. This type of software provides functionality for cataloging, tracking, managing, preserving, and exhibiting digital and physical collections. It also offers features that allow users to customize reporting functions to suit their specific needs, such as the ability to record detailed information about the items in the collection. Collections management software can be used by museums, galleries, libraries, archives, and other institutions who manage large collections. Compare and read user reviews of the best Collections Management software for Cloud currently available using the table below. This list is updated regularly.
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1
Cumulus Retail
Celerant Technology
An eCommerce and retail point of sale system for small businesses that works well and works right. Keep a complete pulse on your business and make downtime a thing of the past with Cumulus’ ‘Always On’ retail point of sale systems. Unlike most retail cloud POS solutions, Cumulus ensures reliability at the point-of-sale should internet connectivity go down, letting you carry on with processing sales and all point-of-sale functions. Operate your store and web as one with cross-channel products, pricing and promotions using Cumulus eCommerce™ an advanced eCommerce and ePOS system solution specifically designed for small-to-mid sized retailers. Easily create and modify products for your retail store and eCommerce site with Cumulus’ advanced product management features, such as vendor catalog imports, tag printing, three-dimensional matrices and more. Track real-time sales data from all channels in a single database using Cumulus’ Customer Relationship Management (CRM).Starting Price: $125 per month -
2
Veevart
Veevart
Veevart is a Salesforce-based all-in-one platform for museums and cultural institutions to engage with their audience, optimize their operations saving time, increase efficiency and achieve better results in order to create wildly successful nonprofits and cultural institutions. Veevart is innovation, service, and results for cultural institutions. Some or four features are CRM (visitors, donors, membership management), Fundraising, Ticketing, POS for your Front desk operations, Gift shop application, Rentals management, Collection management, and more features that fit the need for your cultural institution. -
3
CatalogIt
It Unlimited
CatalogIt is a powerful, intuitive CMS (Collections Management System) application for museums, collecting organizations, professional conservators and private collectors. CatalogIt allows multiple users to securely catalog and collaboratively manage collections anywhere on any device. As a secure, cloud- and mobile-native subscription SaaS, CatalogIt provides peace of mind that collections information is secured, documented using authoritative controlled vocabularies, protected offsite, and accessible to approved users.Starting Price: $44.99 per month -
4
Masterpiece Manager
Masterpiece Solutions
Utilized by more than 1400 independent art and consignment retailers worldwide, Masterpiece art gallery software and website solutions have been designed to specifically meet the needs of your business. The art and consignment industry have very unique and challenging requirements. We have been listening to our customers and continually investing in our software and website solutions in order to deliver for you. Our goal is to increase the operating efficiency and simplify processes to give gallery owners, consignment businesses and artists the freedom to focus on creativity and business… not paperwork. The results speak for themselves… our clients are more successful because they use Masterpiece. While a huge number of galleries and artists have gone out of business since the 2008 Recession, our client base has grown. With the combination of good business plans and the powerful management and marketing tools delivered by Masterpiece, many of our customers have, indeed THRIVED!Starting Price: $19.00/month -
5
Primer
Primer Archives
Primer is an art database and client relationship manager (CRM) designed for galleries, artists and art collections to easily store and access artwork, contacts, transactions, and exhibitions. What makes Primer’s inventory particularly special? It provides a clear history of the work including anyone who has interacted with or even just reacted to the work. Seeing who did or almost did buy an artwork may suggest what to offer in the future. The Contacts section is more than just a Rolodex. It is a valuable bank of clients and potential clients waiting to become your next sale. The most successful dealers and artists are proactive. They expand their clients’ horizons and surprise them by predicting their next favorite artist or artwork. Highly effective professionals use Primer’s layouts, tools, and searches to leverage contact data into actionable insights for better business gains. Successfully conduct previews, offers, sales, consignments, and more.Starting Price: $45 per month for artists -
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WMS is a complete cloud-based library management platform that supports your strategic priorities with actionable data and an experience designed with the user in mind. You save time and money with efficient management of physical and electronic resources in one integrated solution. WMS delivers a powerful user experience with a single intuitive interface to search across the full collection and all databases, find items in other libraries, view item availability, place holds, review accounts, renew items, and more. With WorldCat® as the foundation, WMS connects users to unparalleled global resources through OCLC’s powerful network of libraries. WMS group functionality is so much more than shared resources. Without changing interfaces, users can find and request items held in your library or in your group. And circulation is streamlined through shared holds fulfillment and visibility into patron files, all without sacrificing local control of circulation policies and practices.
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7
Artwork Archive
Artwork Archive
Artwork Archive provides artists, collectors and organizations powerful tools to manage their artwork, career or collection. Have your critical art information right at your fingertips. Artwork Archive helps you track your inventory, contacts, galleries, sales and more. Tools to look professional and impress clients. Stay on top of key deadlines, track pricing and sales, and generate polished reports with ease. Free up hundreds of hours by creating invoices, inventory lists and labels with a click of a button. Successfully manage your business or collection in half the time. Make your art business stand out and communicate effortlessly with galleries and clients. Make sure the gallery has your information on hand about your artwork so that they can easily get in touch with you about your piece.Starting Price: $8 per month -
8
ArtMoi
ArtMoi
Artwork portfolio building software lets artists, art galleries, collectors and arts organizations manage their inventory, images and art catalogues. As a cloud-based platform, ArtMoi provides professional artists, collectors, and galleries with all of the tools needed to catalogue, organize, track, and share provenance based information in one place. ArtMoi is a creation registry platform which can track a work of art or any collectible object over its lifetime. Our goal is to become an ISBN-type system for visual arts and high valued collectibles. Every piece of art that gets uploaded into ArtMoi is assigned a globally unique ID number so that all of the information surrounding a single work of art can be tracked over time. With this we are working to create a new industry standard that is controlled by artists for the long term provenance tracking of art.Starting Price: $1.00/month/user -
9
Artfundi
Artfundi
Artfundi is a comprehensive art management software tailored for galleries, enterprises, and studios. With its intuitive functionality and beautiful design outputs, Artfundi helps you maintain professional, responsive client interactions and manage your art business efficiently. The software's capabilities include inventory tracking, client relationship management, and detailed reporting, making it easy to streamline operations and enhance productivity. Artfundi stands out with its user-friendly interface and features that cater to the unique needs of the art industry, ensuring that every interaction is professional and every process is seamless.Starting Price: $99 per month -
10
Artscapy
Artscapy
Artscapy offers the World's first Art Account that simplifies the art investing and collecting process for the globe's 50 million collectors, investors and potential buyers deterred by the market’s current frictions and entry barriers. Using technology, we've streamlined the intricate art buying process into a single, cohesive digital ecosystem. At the core of our all-in-one Art Account there is the award winning* inventory management tool with the biggest and safest archival powerhouse in the industry. Moreover Artscapy provides: - curated collection building, - value tracking and data insights, - professional valuations, - insurance, - logistics, - multiple selling options – from private brokerage and P2P trading to auction consignment. *Artscapy has been awarded by TechNation in 2023 as Top 30 Most Innovative Startups in the UK.Starting Price: $18.25 per month -
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Axiell Collections
Axiell
Manage your museum and archive collections from wherever you are with our flexible, intuitive and web-based collections management system. Axiell Collections is simple to use and can be accessed wherever you are, through a browser. The platform is built to industry standards, with robust user permissions to control access to the database. With Axiell Collections: - Catalogue, manage and organize your collection - Easily browse, edit and order hierarchies - Manage your own thesaurus or link to external thesauri - Empower all users with an easy, multi-lingual interface that requires little training to use - Personalize and adapt the platform for your users’ needs - Generate flexible and automated reports Axiell Collections is also supported by a suite of add-on products online exhibitions or collections online, digital asset management, collections moves, and automated workflow management. The platform's open API makes for seamless integrations.Starting Price: Please contact us. -
12
Proficio
Re:discovery Software
Proficio Elements is a reputable collection and archives management software solution created by Re:discovery Software. Proficio’s easy to use user interface and powerful features make the job of managing and accessing museum collection records easier and more enjoyable. Proficio Elements delivers intuitive navigation, customizable fields, time-saving tools, Google-like word search, report templates, list view, thumbnails and zoo, data backup tool, and more.Starting Price: $975.00/one-time/user -
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Art Galleria
Art Galleria
Work less, achieve more. We believe that no matter whether you are a gallerist, an artist or a collector, technology should be there to support you in achieving more with less effort. Discover the comprehensive all-in-one platform for art management, art marketing and sales, and website creation services to help you manage your collections, keep your data organized, and automate and grow your art business. We make it our mission to create an innovative, efficient, easy to use and powerful technology platform to enable you to keep your art organized, nurture your client relationships and save you an astronomical amount of time. With a knowledgeable team of software developers and experts in technology, it’s easy to see why we have emerged as global market leaders in the art industry. Manage your complete artwork inventory, artist profiles, contacts, and easily generate invoices, stylish marketing materials and collection catalogs at the touch of a button.Starting Price: $15 per month -
14
Artwork Manager
Managed Artwork
Managed Artwork offers a comprehensive and intuitive art gallery management database built specifically for the needs of a fine art gallery. We work with galleries across the world of all shapes and sizes and are happy to provide a subscription package unique to the needs of each gallery. The Artwork Manager is cloud-based so there is no need to install any software on your computer and is available on any device anywhere in the world as long as you have an internet connection. Keep track of your artists details with the Artwork Manager Art Gallery Inventory Management Software. Store and manage everything related to your artists, including biographies, agreements, commissions, and returns. Manage all your artists' contact information in the same database as your customers to streamline your business. Think of the Artwork Manager as a CRM built for the art world. Use the Artwork Manager to maintain mailing and shipping information along with notes and messages with your artists.Starting Price: $9.95 per month -
15
ArtCloud
ArtCloud
ArtCloud is an all-in-one platform that simplifies inventory management, sales and marketing, and seamlessly integrates with the ArtCloud Website Builder. The ArtCloud platform empowers you to intuitively manage inventory, seamlessly track sales, and generate insightful analytics to drive business growth. Powerful CRM tools ensure robust relationships with artists and collectors, while consignment reporting and invoicing features make administrative tasks straightforward. Integrated e-commerce capabilities allow for an expanded reach to sell art online with ease.Starting Price: $29 per month -
16
Artlogic
Artlogic
The leading choice of the world's top galleries, artists & collectors. Artlogic Database is a fully integrated online art database built specifically for the art world. It includes comprehensive inventory management, CRM tools, sales pipeline, exhibition & art fair list management, website & e-commerce integration, invoicing & accounts, marketing email campaigns, sales app and more. Artlogic Database streamlines your world, saving you time and money. Artlogic, bringing everything together.Starting Price: $49.00/month -
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simplify.art
simplify.art GmbH
The app for managing your collection, gallery or portfolio. We make managing art as effortless as enjoying it. Build and manage your databases of artworks. Add, search, filter and even share! Easily generate reports and documents. simplify.art is the first in providing a free-to-use mobile app and in-app sharing. Our vision is to transform the art world by becoming the art world’s #1 companion for communication and transactions.Starting Price: Free -
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CollectiveAccess
CollectiveAccess
Used by hundreds of institutions, from national museums to local history consortia, highly specialized archives, catalogs raisonnés and more, this wide variety of use cases has created a robust set of customizable features. CollectiveAccess is used by hundreds of academic institutions, art organizations, foundations, corporations, museums, archives, historical societies, and others. We offer consulting services to clients to ensure they get the most out of our free, open-source software. The Whirl-i-Gig team specializes in migrating data from outdated or deprecated content management systems to CollectiveAccess. Our developers can help you extract your legacy data and develop a custom metadata schema, or improve on an existing one, to accommodate your records. Legacy data and media can then be ingested into CollectiveAccess as is, or we can help you clean up and streamline data that needs extra help.Starting Price: Free -
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Apollo ILS
Biblionix
Apollo is a hosted Integrated Library System (ILS) system for public libraries. Created by Bibiolix, a Texas-based family owned company dedicated to providing solutions for public libraries, Apollo ILS enables customers to significantly increase their efficiency by accomplishing more tasks for patrons. Available as a cloud-based solution, Apollo ILS delivers a plethora of features including circulation management, collection management, and integration with third-party products or services. -
20
eHive
Vernon Systems
eHive is a web-based collection cataloging system. Our system is used worldwide by hundreds of museums, societies, and private collectors to catalog objects, store images, manage acquisition information, and publish their collections online. eHive can be accessed from any computer or device running a web browser, including PCs, Mac, and mobiles. We take care of hosting and backing up your data, so your collection information is both secure and readily accessible. We also perform all of the system upgrades so any enhancements to eHive are made immediately available to you. eHive is a cloud-based, cost-effective option to publish your collection online. Let us take care of the technology. eHive gives simple ways to share your data with popular aggregation sites like Trove (Australia) and Digital NZ. Maintain your branding and present your collection with all the freedom of the WordPress content management system.Starting Price: $99 per year -
21
WrkLst
WL Artworld Solutions UG (haftungsbeschränkt)
WrkLst is the premium art gallery software solution that is also used by professional artist studios, consultancies, collections as well as artwork-based publishing and exhibition projects. With WrkLst you keep track of artwork inventory and contacts as well as everything in between. WrkLst is programmed to run efficiently, quickly, and securely on all devices with a modern web browser and an internet connection, ranging from smartphones to desktop computers. Our top priority is security – we pride ourselves on adhering to the highest industry standards in encryption technology and security architecture. Each client is provided with a personal database that strictly enforces user and role-based access policies. WrkLst is the product of over five years of prototyping in an international art gallery.Starting Price: €29 per month -
22
ArtBinder
ArtBinder
As the art world's first on-the-go inventory management tool, ArtBinder has been leading the way since 2010. We offer an all-in-one mobile and desktop solution, making us the preferred digital partner for thousands of art professionals in over 40 countries. ArtBinder makes updating and coordinating multiple systems a thing of the past! Our cloud-based platform continuously syncs your information across all of your devices. Your data is treated with the utmost care. With premier cloud technology, data encryption, frequent backups, and strict confidentiality, ArtBinder ensures your data won’t be compromised or lost. From personalized onboarding and training to ongoing account support, ArtBinder is always here to help. Every client is assigned a dedicated Client Success Manager who will work with you every step of the way.Starting Price: $119 per month -
23
Merces Museum Suite
Adega
Call up all programs and applications in the browser, no more software installation on the workstation computers, resulting in enormous cost savings in IT maintenance and renewal and a high degree of flexibility in the choice of hardware: Windows PC, Apple or Android computer. Data storage and backup, data security and data protection are guaranteed centrally. Ticketing and shop checkout systems as stationary touchscreen computers with barcode scanners, receipt printers and cash drawers or as a tablet system. Ticket printer for color tickets with barcodes, as a voucher or entry ticket, discounts for groups or tour operators. In addition, purchase against invoice or with card payment, everything is fully integrated and can even be used offline in the event of a network failure.Starting Price: $100 per month -
24
GI Artwork Collection Database
GI Business Database Solutions
The Artwork Collection software is an ideal multi-user database for artists, collectors, art galleries, and individuals managing artworks, art inventories, or art collections. It enables you to store and efficiently search artwork records, establish image connections, generate catalogues, and monitor artworks on loan, consignment, or exhibition. The Artwork Collection database meticulously records the details of each artwork in your collection, including title, year, dimensions, verso, artist information, acquisition history, and disposal records. You can link multiple images with each artwork record, and use these artwork images to create captivating catalogues, thanks to the integrated artwork cataloguing tool and cover designer. You also have the convenience of printing, exporting, or emailing these artwork catalogues directly from the Artworks Collections Database.Starting Price: $199.95 one-time payment -
25
Odyssey
Odyssey
Cloud-based software provides access from anywhere, anytime on any device with an internet connection. Bank level encryption ensures your assets and data are safe and sound — stored in multiple data centers to ensure redundancy. Personalized migration, account setup and digital preservation packages help users maximize all available features. Built-in tools create a branded digital museum with customizable exhibits, timeline and more — no developer needed.Starting Price: $600 per year -
26
NetX
NetX
If you're looking for a cost-effective digital asset management (DAM) solution, turn to NetX. Trusted by top organizations such as Nike, The Metropolitan Museum of Art, Amazon, Intuit, the Cleveland Clinic and many others, NetX makes managing large libraries of digital files easier. It features a clean modern design, scalable components, powerful search facets and saved searches, asset request forms, grid editor, and more. -
27
Argus
Lucidea
Argus by Lucidea is a flexible web-based collections management system platform for museums and galleries. Argus helps heritage institutions stay accessible, visible, and relevant by enhancing curation and offering public portal access to objects and exhibits, thus enriching the experience of both in-person and virtual visitors. The platform also offers mobile access fo museum visitors and staff and integrates with a museum's existing systems and resources. -
28
Artlook
Artlook Software
Artlook is the best software for selling, marketing, organising, managing, sharing and tracking artwork and is the result of over 15 years of development working closely with Artists and Galleries. In the Studio or in the Gallery, Artlook has all the tools you need to get on with what you do best – creating, cataloguing and selling great art. Exceptionally easy to use, backed by our acclaimed support services, and still the art world’s most affordable inventory and website management system, Artlook can make a real difference to how you work. Trusted by artists across the world, Artlook makes it easy to track and catalogue your work, record your sales and engage with your clients and prospects. If you want a full personal website Artlook includes one at no extra cost – create and manage your own site using one of the many templates and styles available or have us create your site for you. -
29
Artsystems Pro
Art Systems
The world’s most trusted, powerful, and automated database software for galleries, artists, and collections is now online. Artsystems art gallery, artist studio, and collection management software has been developed, refined, and enhanced in collaboration with industry-leading clients for 30 years. Via this partnership, secrets to art business and collection management success have been systematized to create the ultimate application for increasing efficiency and generating sales. Our online and desktop database software solutions are fully relational for faster performance, greater stability, and global data updates. Not limited by the many constraints inherent to competing software, Pro runs on the cloud or a local network, A5 runs on the web, and both integrate third-party accounting, email, and word-processing software, websites, mobile apps, and run multiple databases. -
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galleryManager
exhibit-E
galleryManager™ by exhibit-E developed from the idea that we could reduce the headaches that we found many of our clients experience with existing gallery inventory management software. Designed to replace those systems, galleryManager is a web-based solution for tracking everything from your contacts and transactions to artwork, invoices, and purchase orders. Checking the ownership history or provenance. Instantly updating appraisals and cataloging. Knowing the cost of photographing, framing, hanging, restoration, shipping, and insurance from anywhere online. And, galleryManager integrates with our websites so you can push artworks to your website seamlessly, and manage both systems from the same dashboard. Sophisticated and functionally robust, our new Collage template websites are designed for leaner budgets and the fast pace of the art world. Now we can design and launch a great-looking gallery website quickly and cost-effectively.Starting Price: $99 per month