Thread: [SL] one check, multiple invoices

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What is the proper way to enter one check that covers several invoices? I 
think that the "Receipt" option is right, but need clarification on how to 
enter this.

Thanks,
-myk

On Mon, 2008-12-01 at 10:18 -0600, Myk Robinson wrote:
> What is the proper way to enter one check that covers several invoices? I 
> think that the "Receipt" option is right, but need clarification on how to 
> enter this.

RECEIPT is indeed correct.  Select the customer and hit update.  Source
would be the check number or whatever then use the check boxes to select
which invoices you are applying to.  Once you have them selected, hit
update again and SL should calculate for you.  Make sure your amounts
match before hitting post.  If you are doing a large batch for more than
one customer, RECEIPTS is a great feature.

HTH,
David Boyle

> Thanks,
> -myk
> 
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Thank you.

On Monday 01 December 2008 12:58:45 pm David Boyle wrote:
> On Mon, 2008-12-01 at 10:18 -0600, Myk Robinson wrote:
> > What is the proper way to enter one check that covers several invoices? I
> > think that the "Receipt" option is right, but need clarification on how
> > to enter this.
>
> RECEIPT is indeed correct.  Select the customer and hit update.  Source
> would be the check number or whatever then use the check boxes to select
> which invoices you are applying to.  Once you have them selected, hit
> update again and SL should calculate for you.  Make sure your amounts
> match before hitting post.  If you are doing a large batch for more than
> one customer, RECEIPTS is a great feature.
>
> HTH,
> David Boyle
>
> > Thanks,
> > -myk
> >
> > -------------------------------------------------------------------------
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> > challenge Build the coolest Linux based applications with Moblin SDK &
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The only problem with Receipts, (vs Receipt), is that it doesn't  
break out the detail.  In an ongoing client relationship how often  
does one get a single check which actually covers all outstanding  
balances?  We never use it just because of that, it's actually easier  
to enter them one at a time via Receipt.
    Now if there was something like a combined version of the two  
screens, which showed all outstanding balances for all clients AND  
allowed multiple check entries, (one per balance), that would be  
GREAT!  But it's probably pretty far down on Dieter's priority  
list...  :/

Thanks,

Michael

On Dec 1, 2008, at 10:58 AM, David Boyle wrote:

On Mon, 2008-12-01 at 10:18 -0600, Myk Robinson wrote:
> What is the proper way to enter one check that covers several  
> invoices? I
> think that the "Receipt" option is right, but need clarification on  
> how to
> enter this.

RECEIPT is indeed correct.  Select the customer and hit update.  Source
would be the check number or whatever then use the check boxes to select
which invoices you are applying to.  Once you have them selected, hit
update again and SL should calculate for you.  Make sure your amounts
match before hitting post.  If you are doing a large batch for more than
one customer, RECEIPTS is a great feature.

HTH,
David Boyle

> Thanks,
> -myk
>
> ---------------------------------------------------------------------- 
> ---
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> great prizes
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> the world
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On Mon, 2008-12-08 at 17:17 -0800, Michael Hasse wrote:
> The only problem with Receipts, (vs Receipt), is that it doesn't  
> break out the detail.  In an ongoing client relationship how often  
> does one get a single check which actually covers all outstanding  
> balances?  We never use it just because of that, it's actually easier  
> to enter them one at a time via Receipt.
>     Now if there was something like a combined version of the two  
> screens, which showed all outstanding balances for all clients AND  
> allowed multiple check entries, (one per balance), that would be  
> GREAT!  But it's probably pretty far down on Dieter's priority  
> list...  :
Using Cash--> Receipts and hit update.  For me this brings up all
customer with a balance due with a field for Amount (rarely need to
enter anything here), Memo & Source as well as radio check boxes for
which items you are applying.  In my operation I'll often process 20 -
30 checks in a batch and this method allows me to knock them out quick.
The radio boxes are the trick...maybe something missing in one of your
templates?  I am still using 2.6.22.

David Boyle

> Thanks,
> 
> Michael
> 
> 
> 
> On Dec 1, 2008, at 10:58 AM, David Boyle wrote:
> 
> On Mon, 2008-12-01 at 10:18 -0600, Myk Robinson wrote:
> > What is the proper way to enter one check that covers several  
> > invoices? I
> > think that the "Receipt" option is right, but need clarification on  
> > how to
> > enter this.
> 
> RECEIPT is indeed correct.  Select the customer and hit update.  Source
> would be the check number or whatever then use the check boxes to select
> which invoices you are applying to.  Once you have them selected, hit
> update again and SL should calculate for you.  Make sure your amounts
> match before hitting post.  If you are doing a large batch for more than
> one customer, RECEIPTS is a great feature.
> 
> HTH,
> David Boyle
> 
> 
> 
> > Thanks,
> > -myk
> >
> > ---------------------------------------------------------------------- 
> > ---
> > This SF.Net email is sponsored by the Moblin Your Move Developer's  
> > challenge
> > Build the coolest Linux based applications with Moblin SDK & win  
> > great prizes
> > Grand prize is a trip for two to an Open Source event anywhere in  
> > the world
> > http://moblin-contest.org/redirect.php?banner_id=100&url=/
> > _______________________________________________
> > sql-ledger-users mailing list
> > sql...@li...
> > https://lists.sourceforge.net/lists/listinfo/sql-ledger-users
> 
> 
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Got all that, (I think), the problem is that it's just one total  
balance given for each customer.  So if the customer has 5  
outstanding invoices and either sends individual checks for each one,  
or sends a single check for just four of them, (with the odd one  
invariably in the middle of course), then this doesn't work.  If it  
simply had a check box to enable a more detailed, (per outstanding  
invoice), listing then it would be fine.
    Similarly it would be nice if the plain Receipt screen had check  
info per line item as well instead of just a single entry at the  
top.  Some of our customers run their AP with a separate check for  
every invoice.  Kinds sucks when they're paying for a dozen items -  
we have to wait for every single one to post individually because  
even though they're all on from the same check-run on the customer  
end and deposited the same day on our end, they're still different  
check numbers so have to be entered and applied separately.
    (CC'ing Dieter here on the off-chance nobody's ever thought to  
ask about this before.)

Thanks,

Michael

On Dec 9, 2008, at 5:55 AM, David Boyle wrote:

On Mon, 2008-12-08 at 17:17 -0800, Michael Hasse wrote:
> The only problem with Receipts, (vs Receipt), is that it doesn't
> break out the detail.  In an ongoing client relationship how often
> does one get a single check which actually covers all outstanding
> balances?  We never use it just because of that, it's actually easier
> to enter them one at a time via Receipt.
>     Now if there was something like a combined version of the two
> screens, which showed all outstanding balances for all clients AND
> allowed multiple check entries, (one per balance), that would be
> GREAT!  But it's probably pretty far down on Dieter's priority
> list...  :
Using Cash--> Receipts and hit update.  For me this brings up all
customer with a balance due with a field for Amount (rarely need to
enter anything here), Memo & Source as well as radio check boxes for
which items you are applying.  In my operation I'll often process 20 -
30 checks in a batch and this method allows me to knock them out quick.
The radio boxes are the trick...maybe something missing in one of your
templates?  I am still using 2.6.22.

David Boyle

> Thanks,
>
> Michael
>
>
>
> On Dec 1, 2008, at 10:58 AM, David Boyle wrote:
>
> On Mon, 2008-12-01 at 10:18 -0600, Myk Robinson wrote:
>> What is the proper way to enter one check that covers several
>> invoices? I
>> think that the "Receipt" option is right, but need clarification on
>> how to
>> enter this.
>
> RECEIPT is indeed correct.  Select the customer and hit update.   
> Source
> would be the check number or whatever then use the check boxes to  
> select
> which invoices you are applying to.  Once you have them selected, hit
> update again and SL should calculate for you.  Make sure your amounts
> match before hitting post.  If you are doing a large batch for more  
> than
> one customer, RECEIPTS is a great feature.
>
> HTH,
> David Boyle
>
>
>
>> Thanks,
>> -myk
>>
>> --------------------------------------------------------------------- 
>> -
>> ---
>> This SF.Net email is sponsored by the Moblin Your Move Developer's
>> challenge
>> Build the coolest Linux based applications with Moblin SDK & win
>> great prizes
>> Grand prize is a trip for two to an Open Source event anywhere in
>> the world
>> http://moblin-contest.org/redirect.php?banner_id=100&url=/
>> _______________________________________________
>> sql-ledger-users mailing list
>> sql...@li...
>> https://lists.sourceforge.net/lists/listinfo/sql-ledger-users
>
>
> ---------------------------------------------------------------------- 
> --
> -
> This SF.Net email is sponsored by the Moblin Your Move Developer's
> challenge
> Build the coolest Linux based applications with Moblin SDK & win
> great prizes
> Grand prize is a trip for two to an Open Source event anywhere in the
> world
> http://moblin-contest.org/redirect.php?banner_id=100&url=/
> _______________________________________________
> sql-ledger-users mailing list
> sql...@li...
> https://lists.sourceforge.net/lists/listinfo/sql-ledger-users
>
>
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Hi Michael

One total balance for each customer? That's not what I get.

When I click Cash, receipts, update I get a listing that includes every invoice owing to me. If customer ABC owes on five invoices they are all listed there 

ABC Canada Ltd.      5202      10-10-2008      730.03      730.03      

                                   5197     10-10-2008       931.21     
931.21                    
                                   5201     10-10-2008      2,799.37     
2,799.37                    
                                    5196     10-10-2008     1,751.05     
1,751.05                    
                                    5198     10-10-2008     301.21     
301.21                    
                                    5199     10-10-2008     790.09     
790.09                    

If they sent a cheque that pays the first three and the last two I just 
click on the radio boxes for those five invoices put the cheque number 
into the source box and then hit enter, it leaves the middle one out and 
applies that cheque number to the other five. No Problem, all done in 
one step.

If your customer sends individual cheques then you need to use receipt 
instead of receipts but that's not SQLs fault that's your customers fault.

Jeff

Michael Hasse wrote:
> Got all that, (I think), the problem is that it's just one total  
> balance given for each customer.  So if the customer has 5  
> outstanding invoices and either sends individual checks for each one,  
> or sends a single check for just four of them, (with the odd one  
> invariably in the middle of course), then this doesn't work.  If it  
> simply had a check box to enable a more detailed, (per outstanding  
> invoice), listing then it would be fine.
>     Similarly it would be nice if the plain Receipt screen had check  
> info per line item as well instead of just a single entry at the  
> top.  Some of our customers run their AP with a separate check for  
> every invoice.  Kinds sucks when they're paying for a dozen items -  
> we have to wait for every single one to post individually because  
> even though they're all on from the same check-run on the customer  
> end and deposited the same day on our end, they're still different  
> check numbers so have to be entered and applied separately.
>     (CC'ing Dieter here on the off-chance nobody's ever thought to  
> ask about this before.)
>
>
> Thanks,
>
> Michael
>
>   

We'll take another look, thanks for the heads up!

On Dec 9, 2008, at 10:29 AM, Jeff Roberts wrote:

Hi Michael

One total balance for each customer? That's not what I get.

When I click Cash, receipts, update I get a listing that includes  
every invoice owing to me. If customer ABC owes on five invoices they  
are all listed there

ABC Canada Ltd.      5202      10-10-2008      730.03      730.03

                                    5197     10-10-2008       931.21
931.21
                                    5201     10-10-2008      2,799.37
2,799.37
                                     5196     10-10-2008     1,751.05
1,751.05
                                     5198     10-10-2008     301.21
301.21
                                     5199     10-10-2008     790.09
790.09

If they sent a cheque that pays the first three and the last two I just
click on the radio boxes for those five invoices put the cheque number
into the source box and then hit enter, it leaves the middle one out and
applies that cheque number to the other five. No Problem, all done in
one step.

If your customer sends individual cheques then you need to use receipt
instead of receipts but that's not SQLs fault that's your customers  
fault.

Jeff

Michael Hasse wrote:
> Got all that, (I think), the problem is that it's just one total
> balance given for each customer.  So if the customer has 5
> outstanding invoices and either sends individual checks for each one,
> or sends a single check for just four of them, (with the odd one
> invariably in the middle of course), then this doesn't work.  If it
> simply had a check box to enable a more detailed, (per outstanding
> invoice), listing then it would be fine.
>     Similarly it would be nice if the plain Receipt screen had check
> info per line item as well instead of just a single entry at the
> top.  Some of our customers run their AP with a separate check for
> every invoice.  Kinds sucks when they're paying for a dozen items -
> we have to wait for every single one to post individually because
> even though they're all on from the same check-run on the customer
> end and deposited the same day on our end, they're still different
> check numbers so have to be entered and applied separately.
>     (CC'ing Dieter here on the off-chance nobody's ever thought to
> ask about this before.)
>
>
> Thanks,
>
> Michael
>
>

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