sql-ledger-users

[SQL-Ledger-users] Slightly off Topic

[Roderick A. A. <raa...@ti...>]

Two questions.

1) Anyone have a suggestion of a good general accounting book that would
blend well with SQL-Ledger?

2) (An accounting question) How do you (as in not SQL-Ledger specific)
enter small purchases - stamps, envelopes, paper, etc.  Do you create
vendor for each place you buy from?


TIA,
Rod
-- 

Re: [SQL-Ledger-users] Slightly off Topic

[Hal D. <ha...@fa...>]

On Mon, 05 Mar 2001, you wrote:
> Two questions.
> 
> 1) Anyone have a suggestion of a good general accounting book that would
> blend well with SQL-Ledger?
> 
> 2) (An accounting question) How do you (as in not SQL-Ledger specific)
> enter small purchases - stamps, envelopes, paper, etc.  Do you create
> vendor for each place you buy from?

Well,

IMHO, write a check to Petty Cash. Cash the check and buy the goodies.

The system that I wrote, not SQL-Ledger, we allow for a Misc Vendor where we
can change the name and address of the payee. We put a user definable limit on
the check. The default is $500.00(USD).

--Hal. 
===========================================================
Hal Davison		     Internet Petroleum  Gateway
Davison Consulting	       Caldera 2.2.14  eServer
6850 Myakka Valley Tr    PostgreSQL 7.03 - Sun Forte - JAVA
Sarasota, Florida 34241         Phone: (941) 921-6578
http://faams.net	         eFAX: (419) 821-5999
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Re: [SQL-Ledger-users] Slightly off Topic

[Steve D. <sd...@sw...>]

Hi Rod.

"Roderick A. Anderson" wrote:

> Two questions.
>
> 1) Anyone have a suggestion of a good general accounting book that would
> blend well with SQL-Ledger?

There is a "for dummies" book, but I don't recommend it because it tries to
cover too much.

You might look at:
Accounting Fundamentals by Hoffman & Flashner
Accounting Principles: Fourth Edition by Kieso & Weygandt
Accounting Principles by Smith, Keith, and Stephens
Accounting Procedures by Price

These have a description and table of contents at barnesandnoble.com and
are reasonably priced.  Check the descriptions to see which might best meet
your needs.  You might also check a local college to see what text they are
using for an introductory accounting course.

>
>
> 2) (An accounting question) How do you (as in not SQL-Ledger specific)
> enter small purchases - stamps, envelopes, paper, etc.  Do you create
> vendor for each place you buy from?

You can just post a journal entry to your checking account (credit) and
office supplies (debit).  Vendors are only necessary when you're booking a
payable.

>
>
> TIA,
> Rod
> --

Re: [SQL-Ledger-users] Slightly off Topic

[Roderick A. A. <raa...@ti...>]

On Mon, 5 Mar 2001, Steve Doerr wrote:

> Hi Rod.
> 
> "Roderick A. Anderson" wrote:
> 
> There is a "for dummies" book, but I don't recommend it because it tries to
> cover too much.

Yes I tend to avoid these too.

> You might look at:
> Accounting Fundamentals by Hoffman & Flashner
> Accounting Principles: Fourth Edition by Kieso & Weygandt
> Accounting Principles by Smith, Keith, and Stephens
> Accounting Procedures by Price
> 
> These have a description and table of contents at barnesandnoble.com and
> are reasonably priced.  Check the descriptions to see which might best meet
> your needs.

Thanks I will.

> You might also check a local college to see what text they are using
> for an introductory accounting course.

I teach part time for the local college and know from experience - for the
nost part - that if it ain't MS is ain't taught.

Best marketing machine around.  And the College pays to do it too. (Down
Rod, down boy!)


Thanks for the ideas,
Rod
-- 

Re: [SQL-Ledger-users] Slightly off Topic

[Terry C. <tc...@se...>]

On Mon, 5 Mar 2001, Roderick A. Anderson wrote:

> 1) Anyone have a suggestion of a good general accounting book that would
> blend well with SQL-Ledger?

Self-Counsel Press used to have some practical books. I don't know
what they have these days.

> 2) (An accounting question) How do you (as in not SQL-Ledger specific)
> enter small purchases - stamps, envelopes, paper, etc.  Do you create
> vendor for each place you buy from?

If you plan to do small purchases a lot then you can:
                 (values are examples. use your own)

  Create a G/L 'Petty Cash' Asset account.

  Write a check to 'Petty Cash' for $300.00, cash it and stick
  the money in a cash box somewhere. 

  As you need to use it take out what you need and put the receipts
  (indicate what they are for) and the change back in the box.
  You should always have $300.00 in cash + receipts.

  When the actual cash gets low or the end of the month arrives -
  whichever comes first - total the receipts and write a check for
  the amount. At this point you should have $300.00 cash again.

  Enter a journal entry similar to the following assuming total
  receipts of 275.75 and each expense type totaled.


   DR Fuel                        60.00
   DR Office Supplies             40.00
   DR Misc                          .75
   DR Casual Labour               25.00
   DR Drawings                   150.00

        CR Bank                              275.75

        To Replenish Petty Cash fund.


Note that the Petty Cash asset account always has 300.00 in it.

It's not the only way to do things but it's the one I prefer.


Terry.

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Re: [SQL-Ledger-users] Slightly off Topic

[Roderick A. A. <raa...@ti...>]

On Mon, 5 Mar 2001, Terry Carney wrote:

Terry,

Thanks for a very excellant plan.  Us non-accountants have a pretty steep
learning curve and with tax season in the US in full swing my normal
channels are _rather_ busy.
   It will get me going in the right direction for now.  After a little
more reading and bothering the accountants I know I should even get prtty
good at this.


> If you plan to do small purchases a lot then you can:
>                  (values are examples. use your own)
> 
>   Create a G/L 'Petty Cash' Asset account.
> 
>   Write a check to 'Petty Cash' for $300.00, cash it and stick
>   the money in a cash box somewhere. 
> 
>   As you need to use it take out what you need and put the receipts
>   (indicate what they are for) and the change back in the box.
>   You should always have $300.00 in cash + receipts.
> 
>   When the actual cash gets low or the end of the month arrives -
>   whichever comes first - total the receipts and write a check for
>   the amount. At this point you should have $300.00 cash again.
> 
>   Enter a journal entry similar to the following assuming total
>   receipts of 275.75 and each expense type totaled.
> 
> 
>    DR Fuel                        60.00
>    DR Office Supplies             40.00
>    DR Misc                          .75
>    DR Casual Labour               25.00
>    DR Drawings                   150.00
> 
>         CR Bank                              275.75
> 
>         To Replenish Petty Cash fund.
> 
> 
> Note that the Petty Cash asset account always has 300.00 in it.
> 
> It's not the only way to do things but it's the one I prefer.
> 
> 
> Terry.
> 
> ---------------------------------------------------------------
> Selterra Communications                      ad...@se...
> ---------------------------------------------------------------
> 
>