Re: [SL] Explanation of menus

[Stroller <lin...@my...>]

On 7 Dec 2006, at 09:08, Srimal Jayawardena wrote:
> ...
> Under AR we have
>
>    1. Add Transaction
>    2. Sales Invoice
>
>
> Under AR > Customer > Search > Open Customer
> We have:
>
>    1. AR Transaction
>    2. Sales Invoice

I am sure these are each shortcuts to the same functions.

As I understand it an AR Transaction is for stuff that non-itemised  
and not part of core business, whereas a Sales Invoice is for parts  
that you track in inventory & main-business services.

For instance, if one's business is as a plumber then pipe would have  
a part number and be sold on a Sales Invoice by the metre; labour  
would go on the same invoice by the hour. They are items which would  
be sold often, and the part number would be used so that the same  
thing is always entered the same on each invoice.

If Pete the Plumber sells his laptop computer - on which he does his  
accounts and which is owned by the business for tax purposes - then  
the payment received for its sale must be accounted to the taxman. It  
would not be logical for Pete's Plumbing to have an item code for a  
laptop which will be only bought and sold once, however, so an AR  
transaction is made; it does not really matter if an AR made in 2006  
says "My old laptop" but the previous one sold in 2004 says "Office  
clear-out - notebook computer" - we consider each a "one-off"  
transaction.

> Under POS we have
>
>    1. Sale

...
> Under AR > Customer > Search > Open Customer
...
>    3. POS

I am sure these are the same as each other, too, but have no idea how  
they're different from the other items. I'd GUESS that they're for  
parts that would otherwise be Sales Invoiced - perhaps a Point-Of- 
Sale transaction has no delivery address, or may accept cash (with no  
invoicee?)>

>    4. Sales Order
>    5. Quotation

Not sure the difference between these. I'd guess that SO is a  
committed sale, whereas quotation is not (just an "offer to sale").  
I'd expect SO to be distinct from a Sales Invoice in that items for a  
Sales Order might not yet be stock yet, whereas items on a Sales  
Invoice would normally have been delivered.

If English is not your first language then some of the distinctions  
may not be so clear to you; for me some of these usages "seem obvious".

Stroller.