I have set up PGV for a few friends, and some of them have a hard time figuring out how to add photos/media to their Gedcom in PGV (all of them use FamilyTreeMaker). So, I documented the process for them - hopefully it will be of help to someone here as well! (Admins - Feel free to add to docs if you'd like)...
A. *Upload photos (this is just getting the photos up on the server, we'll associate them with the actual individuals later):
1. select "Admin" (upper left)
2. select "Upload Media Files"
3. For "Media File" use the "Browse" button to find the photo on your computer
4. For "Thumbnail" use the "Browse" button to find the photo on your computer (The thumbnail is the image that will appear next to a person's name in their pedigree chart. You will probably always use the same file as in 3 above. You must have a file specified for both "Media File" and "Thumbnail").
5. Click the "Upload Media Files" button
Done! This will store these images in your public_html/pgvdirectory/media and public_html/pgvdirectory/media/thumbs directories.
*Alternatively (since you will probably have a lot of photos, you might prefer this method - it's much faster), you could FTP all your photos at once into your public_html/pgvdirectory/media directory, and again into your public_html/pgvdirectory/media/thumbs directory (a copy of each photo needs to be in each of these 2 directories).
B. When you make changes to your family tree in FamilyTreeMaker or other program, and want to update your online gedcom... This is also where you associate your photos with specific individuals. Once you've done it the first time, you won't need to do it again (except if you want to add additional pictures later on):
1. export FamilyTreeMaker's/other program's family file to a gedcom (if you already have the gedcom on PGV and want to update/overwrite it with new info, make sure that the gedcom is named the exact same as the filename you currently have loaded into PGV - remember that the filename is case sensitive)
2. Login to phpGedView
3. go to Admin (upper left corner)
4. click on "Manage Gedcoms and Edit Privacy"
5. click "Upload Gedcom"
6. use the "Browse" button to find the new "yourfilename.GED" file on your home computer
7. click "Upload Gedcom"
8. In the next screen, you should only need to change the "Enter a title that describes the data in this GEDCOM file" (eg, to My Family's Genealogy) - this is what will appear as the title/heading for the tree's welcome page.
9. click "Save Configuration". This saves all the new data and should now take you to the "Manage Gedcoms and Edit Privacy" page...
10. click "Import Gedcom" (this is the part where your old data will actually get overwritten)
11. If you are just updating your gedcom, skip to step 13. If you are adding pictures for the first time or are adding additional pictures, click "Click here to launch the Add Media Tool" (this is where you will create the links between the people in your tree, and the photos you uploaded above)
12. Enter the following info for each photo/association you'd like to make:
a. Gedcom INDI record ID - The person's ID number in your FamilyTreeMaker file - use the format "Ixxxx" (eg, Joe Smith might be person number "I0001" - with a capital "i")
b. External File - the filename (eg, joesmithatthefarm.JPG)
c. Extension - the extension of the filename (eg, JPG - it is case sensitive, so use whatever case the file extension for that photo is)
d. Highlighted Image - Yes/No (if you had multiple photos for one person, "Yes" will make this one the "default" that will displayed as the thumbnail on their tree pages)
e. Title - Title for the photo (eg, Joe Smith at the Farm - 1925)
f. Order - what order you want this photo displayed in if there are several for one person (you can leave it blank if you want)
g. Gedcom File - If you had more than one gedcom, you would select which one you wanted to add this to
h. Then click the "Add Media" button
Repeat steps 12a - 12h for each person/photo association that you want to make. When finished:
13. click on the wide button that says "Click here to Add the Media listed above to yourfilename.GED"
14. click "Close Window"
15. click the "Cleanup" button
16. You should then see:
"A GEDCOM with this filename has already been imported into the database. yourfilename.GED. Do you want to erase the old data and replace it with this new data?"
17. Click "Yes"
Done! A small image of the "thumbnail" will now appear next to the person's name in their pedigree chart, and the "media file" will appear in their main info page in their Media" section. Their photo will also appear in the Lists/Multimedia List area.
If you would like to refer to this comment somewhere else in this project, copy and paste the following link:
The only addition that I would add, is that you should only need to use the Add Media Tool if you use Family Tree Maker. Most other genealogy programs include the image references in the GEDCOM file.
--John
If you would like to refer to this comment somewhere else in this project, copy and paste the following link:
I have set up PGV for a few friends, and some of them have a hard time figuring out how to add photos/media to their Gedcom in PGV (all of them use FamilyTreeMaker). So, I documented the process for them - hopefully it will be of help to someone here as well! (Admins - Feel free to add to docs if you'd like)...
A. *Upload photos (this is just getting the photos up on the server, we'll associate them with the actual individuals later):
1. select "Admin" (upper left)
2. select "Upload Media Files"
3. For "Media File" use the "Browse" button to find the photo on your computer
4. For "Thumbnail" use the "Browse" button to find the photo on your computer (The thumbnail is the image that will appear next to a person's name in their pedigree chart. You will probably always use the same file as in 3 above. You must have a file specified for both "Media File" and "Thumbnail").
5. Click the "Upload Media Files" button
Done! This will store these images in your public_html/pgvdirectory/media and public_html/pgvdirectory/media/thumbs directories.
*Alternatively (since you will probably have a lot of photos, you might prefer this method - it's much faster), you could FTP all your photos at once into your public_html/pgvdirectory/media directory, and again into your public_html/pgvdirectory/media/thumbs directory (a copy of each photo needs to be in each of these 2 directories).
B. When you make changes to your family tree in FamilyTreeMaker or other program, and want to update your online gedcom... This is also where you associate your photos with specific individuals. Once you've done it the first time, you won't need to do it again (except if you want to add additional pictures later on):
1. export FamilyTreeMaker's/other program's family file to a gedcom (if you already have the gedcom on PGV and want to update/overwrite it with new info, make sure that the gedcom is named the exact same as the filename you currently have loaded into PGV - remember that the filename is case sensitive)
2. Login to phpGedView
3. go to Admin (upper left corner)
4. click on "Manage Gedcoms and Edit Privacy"
5. click "Upload Gedcom"
6. use the "Browse" button to find the new "yourfilename.GED" file on your home computer
7. click "Upload Gedcom"
8. In the next screen, you should only need to change the "Enter a title that describes the data in this GEDCOM file" (eg, to My Family's Genealogy) - this is what will appear as the title/heading for the tree's welcome page.
9. click "Save Configuration". This saves all the new data and should now take you to the "Manage Gedcoms and Edit Privacy" page...
10. click "Import Gedcom" (this is the part where your old data will actually get overwritten)
11. If you are just updating your gedcom, skip to step 13. If you are adding pictures for the first time or are adding additional pictures, click "Click here to launch the Add Media Tool" (this is where you will create the links between the people in your tree, and the photos you uploaded above)
12. Enter the following info for each photo/association you'd like to make:
a. Gedcom INDI record ID - The person's ID number in your FamilyTreeMaker file - use the format "Ixxxx" (eg, Joe Smith might be person number "I0001" - with a capital "i")
b. External File - the filename (eg, joesmithatthefarm.JPG)
c. Extension - the extension of the filename (eg, JPG - it is case sensitive, so use whatever case the file extension for that photo is)
d. Highlighted Image - Yes/No (if you had multiple photos for one person, "Yes" will make this one the "default" that will displayed as the thumbnail on their tree pages)
e. Title - Title for the photo (eg, Joe Smith at the Farm - 1925)
f. Order - what order you want this photo displayed in if there are several for one person (you can leave it blank if you want)
g. Gedcom File - If you had more than one gedcom, you would select which one you wanted to add this to
h. Then click the "Add Media" button
Repeat steps 12a - 12h for each person/photo association that you want to make. When finished:
13. click on the wide button that says "Click here to Add the Media listed above to yourfilename.GED"
14. click "Close Window"
15. click the "Cleanup" button
16. You should then see:
"A GEDCOM with this filename has already been imported into the database. yourfilename.GED. Do you want to erase the old data and replace it with this new data?"
17. Click "Yes"
Done! A small image of the "thumbnail" will now appear next to the person's name in their pedigree chart, and the "media file" will appear in their main info page in their Media" section. Their photo will also appear in the Lists/Multimedia List area.
This is great, thanks for sharing it.
The only addition that I would add, is that you should only need to use the Add Media Tool if you use Family Tree Maker. Most other genealogy programs include the image references in the GEDCOM file.
--John