Recent changes to Workflow

Workflow modified by Timothy Anyona

Timothy Anyona — Sat, 09 Oct 2021 16:45:17 -0000

--- v4
+++ v5
@@ -10,7 +10,7 @@
 * Work items are done according to priorities, starting with P1 items, then P2, P3 and finally P4. Unit heads are responsible for assigning priorities of work items.
 * A P1 item means that all other work needs to stop and this item addressed. Having an individual with more than one P1 item at a time should therefore be avoided. The default priority for new items is P3. P4 items represent long term items or notes e.g. items that require research, with no specific timeline for completion.
 * Within items of the same priority, older items should be done first.
-* P1 items should be updated as soon as new information is available and at least once a day. 
+* P1 items should be updated as soon as new information is available, and at least once a day.

 ##Statuses
 * Before embarking on any work item, update its status to "In Progress" and set an estimated duration for completing the task. If you are doing some work that isn't recorded in the system, stop, create an item, assign it to yourself, set its status to In Progress, set the estimated duration, then continue with the work.

Workflow modified by Timothy Anyona

Timothy Anyona — Thu, 11 May 2017 20:19:40 -0000

--- v3
+++ v4
@@ -8,9 +8,9 @@

 ##Priorities
 * Work items are done according to priorities, starting with P1 items, then P2, P3 and finally P4. Unit heads are responsible for assigning priorities of work items.
-* A P1 item means that all other work needs to stop and this item addressed. It should therefore be avoided having an individual with more than one P1 item at a time. The default priority for new items is P3. P4 items represent long term items or notes e.g. items that entail research, with no specific timeline for completion.
+* A P1 item means that all other work needs to stop and this item addressed. Having an individual with more than one P1 item at a time should therefore be avoided. The default priority for new items is P3. P4 items represent long term items or notes e.g. items that require research, with no specific timeline for completion.
 * Within items of the same priority, older items should be done first.
 * P1 items should be updated as soon as new information is available and at least once a day. 

 ##Statuses
-* Before embarking on any work item, update its status to "In Progress" and set an estimated duration for completing the task. If you are doing some work that isn't recorded in the system, stop, create an item, assign it to yourself and set its status to In Progress, set the estimated duration, then continue with the work.
+* Before embarking on any work item, update its status to "In Progress" and set an estimated duration for completing the task. If you are doing some work that isn't recorded in the system, stop, create an item, assign it to yourself, set its status to In Progress, set the estimated duration, then continue with the work.

Workflow modified by Timothy Anyona

Timothy Anyona — Sun, 18 Sep 2016 19:06:42 -0000

--- v2
+++ v3
@@ -11,3 +11,6 @@
 * A P1 item means that all other work needs to stop and this item addressed. It should therefore be avoided having an individual with more than one P1 item at a time. The default priority for new items is P3. P4 items represent long term items or notes e.g. items that entail research, with no specific timeline for completion.
 * Within items of the same priority, older items should be done first.
 * P1 items should be updated as soon as new information is available and at least once a day. 
+
+##Statuses
+* Before embarking on any work item, update its status to "In Progress" and set an estimated duration for completing the task. If you are doing some work that isn't recorded in the system, stop, create an item, assign it to yourself and set its status to In Progress, set the estimated duration, then continue with the work.

Workflow modified by Timothy Anyona

Timothy Anyona — Sun, 18 Sep 2016 18:20:14 -0000

--- v1
+++ v2
@@ -4,3 +4,10 @@

 ##Overall
 * Every task that is to take more than 15 minutes must be recorded in the system
+* The process of creating and updating work items should be regarded as an integral part of working and not seen as a time waster. It should be acknowledged that this process introduces additional overhead in the way people work, but the benefits should make up for this overhead. Item updates should be brief, taking 1 or 2 minutes to complete.
+
+##Priorities
+* Work items are done according to priorities, starting with P1 items, then P2, P3 and finally P4. Unit heads are responsible for assigning priorities of work items.
+* A P1 item means that all other work needs to stop and this item addressed. It should therefore be avoided having an individual with more than one P1 item at a time. The default priority for new items is P3. P4 items represent long term items or notes e.g. items that entail research, with no specific timeline for completion.
+* Within items of the same priority, older items should be done first.
+* P1 items should be updated as soon as new information is available and at least once a day.

Workflow modified by Timothy Anyona

Timothy Anyona — Sun, 18 Sep 2016 15:42:56 -0000

Workflow
- Overall

Workflow

The system is to be used in conjunction with a process. A sample process is provided in this workflow. What is important is that every organisation establish some rules that are to be used with the system.

Overall

Every task that is to take more than 15 minutes must be recorded in the system